Is there a way to get data or reporting around how often a document is accessed on SharePoint? How can I create a report that would allow me to determine how often a document was viewed or opened?
1 Answer
Yes you can, by configuring audit settings for a site collection
To configure audit settings do the following
- Go to root site.
- Site Settings > Site Collection Administration > Site collection audit settings .
- In
Documents and ItemsSection. - Select
Opening or downloading documents, viewing items in lists, or viewing item properties
To open Audit Report
- Site Settings > Site Collection Administration >
Audit log reports. - Seleect Content viweing.
Note:
Opening or downloading documents, viewing items in lists, or viewing item properties is not available for SharePoint Online sites.
answered Feb 27, 2017 at 20:09
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Thank you for your response! What if I dont have the "opening or downloading documents" checkbox available on my settings option? (See screen shot that I added above in my original inquiry)– Erin ACommented Feb 27, 2017 at 20:23
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1This option is not available for SharePoint Online sites, it is on SharePoint on-prem 2013, by the way, you didn't mention your version in question tags :) anyway no problem hope to help other people use SharePoint on-prem Commented Feb 27, 2017 at 20:31
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Thanks! Sorry for not including all the necessary info. So, does this mean there is no way to track document utilization in SharePoint online? Any workarounds?– Erin ACommented Feb 27, 2017 at 20:39
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1based on my humble knowledge yes no OOTB audit for opening documents, Meanwhile let me check if there is any workarounds or any apps that handle that and will come back to you soon? also, please if you consider this answer based on your submitted question please upvote and set as answer :) thanks Commented Feb 27, 2017 at 20:42
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Hey @M.Qassas - was just curious if you might have found some alternative solution pertaining to our discussion yesterday? :)– Erin ACommented Feb 28, 2017 at 17:32