Questions tagged [document]

In the context of SharePoint a document refers to a computer file, usually stored in a SharePoint library.

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Quick Links to Sharepoint Online Word Document Download requires two clicks

I have a number of word documents stored on Sharepoint. I'm trying to add links to download these documents using the Quick Links web part. I add links with the following format: /:w:/s/FolderName/...
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Group files based on the business function or based on the permissions

In SharePoint what is the recommended way to group files inside Sites and Libraries? based on the business functions (HR,Finance, etc..) OR based on the permissions? so we can have different sites/...
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SPO - Limit number of concurrent users accessing a file

My problem: A colleague bought a document that can be put on a network with up to 5 workstations accessing it at the same time, and it can't be otherwise shared/saved/etc. If I leave it on our library ...
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How to publish several SharePoint lists to a one single document?

I am looking for an advice on how to publish several SharePoint lists to one document which will be published based on item created. Example: I have following lists: Proposal --> Description, ...
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Adding hyperlinks to a list that don't start with HTTP

I am trying to put hyperlinks into my list that start with ms-word:ofe|u| I put this at the start of the link to the sharepoint document I want to open so that it immediately opens to the word ...
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How to upload a file to a hub site in SharePoint Online using PowerShell

I've created a new app, generated app id and secret, assigned full permissions for https://mydomain.sharepoint.com , but I can't upload a file to the Shared Documents folder using the following ...
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Making a list from a document library

I've got a document library named Project, with "Projectname", "Projectleader", "Building code", "Building" and "accountNr" fields. So my folders ...
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Is there a way to show recommend Documents for the current logged-in user

Inside our SharePoint online modern page >> we can add a News modern web part and define the source as the "Recommended for current user", as follow: But can we do the same to show ...
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SharePoint 2013: Latest version of file not showing latest changes

There is a file called xyz.xlsx with version 1 in a document library in SharePoint 2013. a user checks out this xyz file, opens it in excel, makes some changes, saves and checks the file back in. ...
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What is the size limit of files which I can edit online in SharePoint?

Can somebody tell me, what is the maximum size limit of files that I can edit online using SharePoint? I tried uploading different sized files(1MB, 2M, 5MB, 7MB, 10MB, all are of the same type .docx) ...
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SharePoint and traditional dotx / xltx templates

We have a lot of business templates (circa 50+) and have recently moved to SharePoint. Our templates are stored in a document library and we have become aware that if someone opens a template now from ...
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In SharePoint online, Name is the default column with its column type as File. How to rename the NAME in Document Library?

I am trying to create a column with NAME but I can't as Name is the default. I tried using Content types methods but there too Name is default with it's column type as 'File'. Kindly help me answer ...
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progress bar for multiple step document

I have word form (ECO - Engineering Change Order) with several sections (let's say 5) that need to be filled in and approved sequentially by different approvers. I'd like to monitor the status of the ...
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SharePoint 2016 on premise - Image to save Customized Form

I have created a new customized form in SharePoint. I am NOT using Infopath. I have placed an image with a Content Editor Web Part. This image is for a user to click on and it will Save the document. ...
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2 votes
1 answer
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Chrome fails to render document library of sharepoint online correctly

Chrome fails to render document library of sharepoint online correctly. Chrome cut off half of the first folder in my doc library view. F5 (refresh) solves the issue, but it is annoying and my IT ...
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1 answer
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Add message/warning while printing the documents in SharePoint document library

Is there any feature in O365/SharePoint document management policy to add messages/warnings while printing the documents? something like on print trigger or so? The requirement is to display the ...
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1 answer
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Let the user add his own Widgets in a customizable Dashboard?

I'm looking for a possibility to let the user add his own link, document, or file in a customizable Dashboard. So that he always sees the most relevant things for him. Like this structure: "Link ...
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Retrieving files from sharepoint returns empty value array

I am able to retrieve list and list items just fine: var client2 = new RestClient("https://preactdk.sharepoint.com/sites/mysite/_api/web/lists/getbytitle('mylist')/items"); client2.Timeout = ...
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Move documents from SQL database to file system

I have a SQL database server for the SharePoint 2013 on-premise site. The amount of BLOB data is huge which is slowing down the SQL server and hampering system's performance. I want to migrate and ...
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1 answer
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Embed PDF into SharePoint with pages view

I am trying to embed a PDF viewer into our company's internal shared site where internal users can easily view my team's software documentation. The company is fairly large, so we are trying to make ...
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1 answer
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How to Embed/ Display a PPT on SharePoint Intranet Site

I am trying to embed a ppt viewer into our company's internal shared site where internal users can easily view my team's software documentation. The company is fairly large, so we are trying to make ...
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Duplicate document libraries

I am very new to sharepoint and need a little help I have created a communications site, I have then created new pages within the site and inserted a document structure. I then began to populate the ...
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what is the best way to migrate data from one sharepoint online library to another sharepoint online library within the same site collection. Any tool

what is the best way to migrate data from one sharepoint online library to another sharepoint online library within the same site collection. Any third party tool to recommend?
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3 answers
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How can I retrieve files from document library in powerautomate? [closed]

I have a document library. I want to use power automate connectors to get files from document library and do some operation on those files (Excel, word)? How can I achieve through power automate?
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Can no longer override documents from Document Library web part

I discovered today that users (including myself) have suddenly lost the ability to overwrite documents from the Document Library web part. It just gives the following error: Sorry, there was a ...
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1 answer
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Sharepoint 365 Document Library Calculated Column Searching for Text

I am trying to search in the files names for HC, so I can have a Yes / No output to be able to filter on it, since MS does not have a does not contain option in filter. Names of the File: SLS802 2021 ...
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Programmatically adding default content via URL to document set

I´m trying to programmatically add default content to a document set via powershell in SharePoint Online. The thing is, that I only find examples where the files are given/uploaded, I would need a ...
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Downloading files from Document Library from the Name column - and avoiding the 'No Preview available page'

I'm new here and this is my first post! On my SharePoint site, I have quite a few files with the extension '.arc' in a document library (actually, thousands of them). These are dedicated files for a ...
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1 answer
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Personal notes on PDF and DOCX

The accounting department currently holds a paper based archive. They print copies of various contracts, e-mails and other documents. They write personal notes onto these copies. These notes are ...
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Suddenly cannot edit document properties inside of document set

I created a document set content type with meta data/columns, and configured the "document" content type for a particular library with different meta data/columns. When I set it up last week,...
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Saving documents from Word to SharePoint Server new documents/changes not appearing immediately

We have an application that creates Word documents as part of its process; the users can then edit the document(s) and save them, then convert them to PDFs and e-mail them out to clients (this whole ...
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1 answer
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SharePoint 2013 Caml Query on GUID using CSOM returns empty

I'm trying to find a file in a folder by GUID. There is a reason behind it, because I get GUID in document set history and I cannot rely on a file name. I'm stuck trying all the possible combinations ...
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Get all files in a site collection with PnPJS

Is there any PnPJS code out there, given a site collection URL, loop through and get all files in the site collection (loop through top level, subsites, basically all document libraries) ? Or even as ...
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SharePoint 2013 Document Library - Open pdf in New Tab [duplicate]

I am using the code snippet below to ensure pdf files in a SharePoint 2013 document library open in a new tab. This code works fine until files in the document library are grouped. Can someone please ...
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Update Existing Excel Documents with new Content Type

Is it possible to push changes to an Excel content type to all existing documents a document library with updated content type.
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1 answer
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Creating a new document in a Modern library doesn't work properly

I was hoping someone could point me in the right direction on a strange problem. In our SharePoint 2019 system we recently installed when you go to a library and click New Document and select a ...
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1 answer
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Is there a way to not copy custom field value when library item is copied?

I use SharePoint Online. I have a custom field created in a library. My item has some custom data in that field. User decides to make copy of that item. Is there a way to prevent that custom data ...
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1 answer
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If you reduce the SharePoint version history for a document library, will the oldest versions be deleted?

Example: The default major versioning history for a document library in SharePoint Online is 400 versions. I am looking to free up space in SharePoint Online. I want a document library to only retain ...
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Locking out a file in Power Automate

I have a Power Automate that updates the properties of a Document The problem that I am having is, if a user say User A has the document open in the browser for editing, and the Power Automate is ...
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change image in column and row

In the image I have two logos the same within one column but I would like to be able to change the image in the highlighted area so no two images are the same within the document library. I would also ...
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The network is not present or not started. Check that you are connected to the network, and then try again

I can confirm that the network is connected. Attempted to open a powerpoint file on sharepoint but received error in title. A few user has complained of same issue as well, and can confirm it is not a ...
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Add a row to document library like a custom list?

I want to add a row to document library without using document/file uploading. I want to write a row only text. How can i do this?
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Sharepoint Online Add Link To Form in Document Set Content Type

I have a document library and added a Document Set Content type. The Content Type is configure to add important files automatically upon creation of a new Doc Set. Now I am after adding Links to a set ...
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2 votes
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File organization and structuring for migrating folders and docs of many levels

Sharepoint is for document management; and of course it's highly customizable (sites, libraries within which we got functionality like grouping/sorting/filtering, etc.). So, the way you choose to ...
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1 vote
3 answers
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Post a document in to a page not in preview

I have seen people posting documents in to news pages or even home pages of team sites, but not in preview file mode which actually displays the content of the document, but rather showing that little ...
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3 answers
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Display "marked as final" status for a document in SharePoint Online document library view

There is a feature inside Word, Excel and PowerPoint to mark a document as final. More info here: https://support.microsoft.com/en-us/office/help-prevent-changes-to-a-final-version-of-a-file-b1af610f-...
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Construct External Link to Sharepoint Document by GUID

I'm looking to render a large list of links to documents that reside in SharePoint and would like to do so by using the GUID attribute. I'm trying to avoid additional queries to the SharePoint REST ...
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How can I associate a "document" with a SharePoint list, and have the workflow wait for the document to be checked in?

I have a SharePoint list workflow running on the latest/greatest SharePoint OnLine. I'm using SharePoint Designer 2013. Unfortunately, PowerApps Flow is not an option. I'd like to add some new ...
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Troubleshooting SharePoint Online word document instability

I have a group of users all editing the same word document concurrently (maybe 5 or so at a time) and they are intermittantly experiencing problems inputting data. I am getting reports of the cursor ...
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Embedded document library views

I have used the embed app to link to a document library on a different web site within my collection. I have created views in the library for different teams The library displays fine but goes to the ...
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