What's the best way to add a description to the fields?

e.g. I have a field called Location and I want to put description below it about how to enter data for it. I know I can customize these forms in SharePoint Designer and achieve this, but is there any other good way to do this?


You can simply fill in the Description field on the column's definition in List Settings. The Description is automatically displayed if it exists.


  • I don't want to fill description field...I guess I am confusing when i say description i mean just some note below any field I am showing in list describing how to fill the data....
    – Anonymous
    Mar 17 '10 at 16:01
  • Well, the Description field can contain anything, really. Is there any reason not to use it? Mar 17 '10 at 16:54
  • You mean to say that If i have four fields below which I want to add some note like Location (First Letter should be capital) Name (ALL Capital) and so on... So i should use description field? thats what you are suggesting...
    – Anonymous
    Mar 17 '10 at 17:29
  • Yes, you've got it. Just try adding something into the Description for a column and then go see where it's added on the form. Mar 17 '10 at 21:04

+1 for Marc.

But in case description is not enough, you could customize a list form with SharePoint Designer.

  • And +1 for Toni. Of course, customizing the list form is perhaps going a litte far for just this requirement. It does, however, let you do almost anything you can think of. Mar 17 '10 at 17:21
  • Thanks for replying but as I said I don't wanna use Designer here for customizing .....
    – Anonymous
    Mar 17 '10 at 17:28
  • You can't have it both ways. Either you can use the OTB functionality for showing a description or you have to add some form of a customization. If SharePoint designer isn't an option then you can build custom forms that are deployed as a solution. The cost would be very high for very little value. Mar 17 '10 at 18:00
  • @STS.PS: Sorry I did not see that part :(((, however these are the only two options. You can also upgrade to SharePoint 2010 and customize forms with InfoPath. Mar 17 '10 at 19:10

I have found the following feature to be really useful. It adds a new link to the list settings page called 'form settings'. This allows you to customise whether descriptions show on the form and where.

It can be very useful.


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