We're a UK not-for-profit private company owned by a charity. Our ICT setup, hardware, software, licenses, etc., all come through the charity. The company has 6 employees.
The charity has just switched to Office365 and I am trying to figure out how best to use the cloud storage options for shared documents. Since we need to keep our documents separate from the charity two options seem sensible:
1) Use a OneDrive (for Business) Group. This has the benefit of being more "accessible" in a Browser i.e all files accessed via OneDrive rather than going into SharePoint.
2) Create a SharePoint subsite specifically for our team and limited to them. This has the benefit of including the other SharePoint features.
Because our team is so small and we're co-located, I don't see the additional benefits of a SharePoint subsite being leveraged. I strongly doubt the Charity (which will "own" the main SharePoint site) will ever actually utilise that either.
But, confusingly, I have read that Microsoft has done away with Groups maybe that applies to OneDrive Personal only?
My questions are:
Is there are a real technological difference between these two approaches in terms storage capacity & efficiency, optimisation, etc.?
Is one more robust than the other?
Which approach has the most longevity at this point?