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I'm trying to setup an approval workflow for new and edited items in Document Library.

I created an approval workflow that is set to start when a new item is created and when an item is edited. The workflow updates the approval status on completion.

Now when I create a new item or edit an existing item the workflow kicks off as expected. However when I approve the workflow the workflow completes and then starts a new workflow. It would seem that updating the approval status is causing the workflow to activate again.

Is there any workaround to stop this looping?

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  • You set which users approve the item?
    – Diego Hillesheim
    Commented Jul 14, 2015 at 19:37
  • It is still in the development process, so I am approving it as I am site owner.
    – Adwaith Reddy
    Commented Jul 14, 2015 at 19:40

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This is the default behavior for SharePoint workflows because of the synchronous events which will be triggering in the back end. so as a workaround you need to have an conditional check on some hidden fields such as "flags" so it doesn't interrupt your actual requirement though it triggers another workflow event.

say : if you set the flag to 1 on completion. keep the initial condition to start the workflow only when the flag is 0 along with other conditions. this would resolve your problem.

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  • Could you please elaborate on this? And if we are updating the flag value, won't it consider as a change? Because on completion of the workflow, I am updating the drop-down column value (that has the workflow status) which is instantiating the workflow again.
    – Adwaith Reddy
    Commented Jul 14, 2015 at 21:03

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