Using to email in Infopath Designer 2010

Question

In my Infopath form 2010, I am using a data connection called Email submit (which is an 'To Email' option in data connection). I have a people picker field in my form template which is used to select a "manager" from my local database.

The problem is the user (who enters data in the form) can select any manager from database and after he clicks the submit button then an email should be sent to that specific manager with the 'print view' form of my infopath form.

The problem is I don't know how to send an email to that particular manager because in Email submit data connection we can see only 'To', bcc fields which asks us to enter manager email, which we don't know.

Answer 1

You can maintain a custom list where you can enter the employee and manager details. The manager name would reside in a People/Group field created out of the box in custom list. You can then populate the Manager field values in your InfoPath drop-down control.

You can write a simple workflow that triggers on form submit and sends email to this manager. The Account ID is enough to send email to that specific manager. This will be done through User Profile Service.. No worries. But remember to publish the Manager column to your form library.

The other way to get the specific manager name is through data connections where the details you can refer it here: http://path2sharepoint.wordpress.com/2011/07/24/get-manager-information-for-current-user-in-infopath-2010/

The final alternative would be to implement the business logic in code behind. Where the code behind can query your AD to retrieve the user/currently logged in user's manager name. By this you can also send the email to the retrieved manager via code.

Hope this helps... Thanks

Answer 2

When the user selects a manager from the drop down list, you have the name so cant you transform this into the email adres? Most of the times the email adres for a company is [email protected].

If that doesn't work can you fill the drop down list with the email adresses of the managers instead of the names? Then you send the form to the entry in this field.

If that is not possible I think the only way to solve this is using custom code.