Indentify Duplicate From a Document Library using a specific field (and with administration limits)

Question

I would like help on a problem i have creating a documents library for my project team. I'm an HR consultant and have to manage a lot of resumes. The problem is that the same resumes can be sent by different subcontracting companies, and I have to know the name of that resumes.

So, I would like to identify (with an alert) duplicates when I upload a document or in a documents library column, based on columns "Name&Surname". In fact the documents name will not the same (but on the same format Name_Surname_Company_Position).

The trick there is that the sharepoint is not mine, and full of my company subsites, I can't access Sharepoint Designer and just have that documents library under my administration.

Is anyone can help?

Answer 1

In the terms of document libraries, if you have 2 resumes from the same person named differently, then those are different files and the only way to know they are different is to view them and delete one.

Now if you create additional columns of data to track other information, one could be one where you specify your "Primary Key". Then in your views, you can create a view where this field is the group by field. If you see a 2 next to anyone, you know it's a duplicate and one can be deleted.

This is all manual because each resume has to be reviewed and tagged appropriately.