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Questions tagged [document-library]

Use a document library to store, organize, sync, and share documents with people. You can use co-authoring, versioning, and check out to work on documents together. With your documents in one place.

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Forbid multiple lines in column

How can I set up only one line in my multiple line column in SharePoint Library. I use Multiple Line, because it can be more than 255 car. I use the next JSON: This works for a long one line. But if ...
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SharePoint Library: Flow with Switch Case is always cancelled

I want to run a flow for sending out some notifications when a file is changed in a doc library. Those notifications depend on the state of two columns. I have now tried some different variants on how ...
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Limitation of storing Documents inside SharePoint online compared to SharePoint on-premises and file shares

We want to move all the documents we have from SharePoint 2010 & Windows server 2012 to SharePoint Online sites. On some cases we will use Power Shell to do the move Or for small folders we will ...
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Show columns on specific subfolders and hide them on Parent level

I have a parent folder called "Data" and 3 subfolders "Data 1", "Data 2", "Data 3". I have a column for to run flow based. But that column is displayed on all ...
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SP Online rest api: How to get all properties/columns from folders within another folder in a single request?

I have the "Goods" folder which I can access with the following endpoint: https://***.sharepoint.com/sites/***/_api/web/GetFolderByServerRelativeUrl('/sites/***/Goods/') If I expand the ...
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Formatting library row based on dates, but ignoring blanks

I'm trying to use the in-built tools to format a row in SharePoint online. It is simple, I want it to highlight the row red when the due date is in the past AND another column value has been set. I ...
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If someone share document how to get send email by external api notification

I want to make a workflow that If someone shares a document in the library with another user then he receives an email through an external API. Then what would be the condition to start the flow?
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Show all defaults to an empty filter when group by is enabled within a document library view

I have a large library (approx. 230,000 items) that has been migrated from SharePoint 2010. This library, although large, is well structured employing two levels of folder then using metadata to ...
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Group files based on the business function or based on the permissions

In SharePoint what is the recommended way to group files inside Sites and Libraries? based on the business functions (HR,Finance, etc..) OR based on the permissions? so we can have different sites/...
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Title name in SP online doc library

In SP online can we add a line next to doc library name, to describe the purpose of the document library. Something with different color and font with the Title name. Kind Regards
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Share a library in different sites with different permissions

I have a site collection with the following structure: Site A (2 subsites) Site B (11 subsites) The subsites from site A have inherited permissions and the 11 subsites from Site B have broken ...
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Disable Item Editing in Document Library via Details Pane

I have a document library which I have given Read permissions to certain people. Upon checking, the Edit in Grid View button is missing, but they can still edit on the details pane on the right. Is ...
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How to open Document Library documents in a new browser tab on modern pages?

Basically I have a collection of modern SharePoint sites with homepages that have Highlighted Content web parts. I want to be able to allow users to open the documents from the Highlighted Content web ...
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PowerShell to determine where a specific column has been used

I am trying to come up with a script to find out in which document libraries under the site collection, a specific column (Company name) has been used. I am using SharePoint online. Is this something ...
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Extract files and folders from SharePoint 2013 document library to local folder

We have a SharePoint document library inside SharePoint 2013 on-premises. the document library contains around 1 TB of files and folders. now we want to extract those files and folders from SharePoint ...
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Grant Contribute Vs Edit on a single folder

We have a Modern Team site inside our SharePoint online site, and we granted everyone except external Red-Only on the site. Now inside some folders inside the Documents document library, we want to ...
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SharePoint Search REST API does not return custom columns values

I've been trying to use SharePoint REST API to retrieve a number of files on my site but for some reason, if it does tell me the name or descriptions of the files, it returns null for every single ...
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Restrict new Document Types per folder?

I have been trying to restrict the (custom) document types that can be created in a document library by folder. A little graphic explanation: I have a folder named contracts and a folder named ...
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Using Sharepoint column format to show button for files only using JSON

I have added the following JSON code to sharepoint to show a button to request document approval, however I want to limit this to only show the button against files not folders using the Boolean ...
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Drag and drop a folder of 55 GB inside a document library inside SharePoint online

I have a large folder containing images, videos and documents of size 55 GB and it contain 7 main folders. now i drag and drop the large main folder inside SharePoint online document library and the ...
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How to get SharePoint document ID in vba with only filename (and path) available?

I am saving an Excel sheet as .pdf to a SharePoint document library and need to update the content type. I could update the content type via lists.asmx UpdateListItem method but I would need the file ...
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Is there a way to make the 'Documents' tab in SharePoint the landing page?

Is it possible to make the 'Documents' section on a SharePoint Team site the landing page? When you look at my screenshot below you will see the 'Documents' tab which leads to the document library.
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How to create library from the template [REST API or GRAPH]

Is there a way to create library based on the custom template with use of REST or GRAPH API? If not, I will: Create Library + Add a Content Type + Add columns to default view :/
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SharePoint - Modified date for a folder is not updated when a subitem is updated

I have a SharePoint 2019 application. I have a document library which includes some folders and there are PDF files inside those folders. My issue is, I need to show "Modified" column in the ...
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Migration of Documents with quick-parts

I am currently migrating a few thousands Documents from one Sharepoint to another, which has worked fine. Sadly the quick-parts inside those Documents are no longer syncing. The quickparts refer to ...
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Programmatically retrieving Document ID

I have a SharePoint Online site collection with Document ID service enabled, so that every document uploaded to a document library in the site has a unique document identifier. All the documents will ...
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Is it possible to sync files (bidirectionally) from a local file server to an online SharePoint site? (SharePoint Online/O365)

I'm using SharePoint Online through O365 to admin a small site that has a decent-sized (50+ files, but only about ~2GB in filesize) document library. The team in question will frequently collaborate ...
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New SharePoint Library Dropdown is showing hidden Libraries

The new SharePoint/Office Library Dropdown feature has started to appear on our sites. https://www.microsoft.com/en-ie/microsoft-365/roadmap?filters=&searchterms=81990 https://m365log.com/onedrive/...
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Always display current version of image on SharePoint page

I have an image captured out of an email and added to my Content Library every morning. Then I want to display that image dynamically on my SharePoint page. The issue I am having is that it will ...
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Programmatically Open PDFs in Adobe Document Cloud

We currently have O365 Adobe Cloud integration, and this works on our standard libraries in SharePoint Online. However, we make use of provider hosted add-ins with our own custom functionality, and ...
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Unable to fill in site column entry

SharePoint online seems broken as I'm unable to use terms from the existing site columns i.e. not in document properties side view/grid view. I can create a sub folder in the document library and ...
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Access files via autogenerated ID through REST API

what I'm currently doing is accessing the files in my Document Library through the REST API like this: [baseURL]/_api/Web/GetFileByServerRelativeUrl('[relativeURL]'). To collect these relativeURLs, I ...
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Using a different view when inside document set

I am using office365/sharepoint online. I would like to set up a system for managing regular jobs within my team. There is a set of meta data associated with each job (owner, regularity, due-date, ...
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Can Path To TSConfig.JSON For VS Code Be To Synced SharePoint Document Library?

I have synced my "web part" SharePoint document library to Win 11 PC filesystem on which I manage projects on Visual Studio Code. So when I run my build task on Code, I keep seeing > ...
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How to reset limited access over the SharePoint library in online

I have a SharePoint library in client SP Online portal . The library has unique permission to 5 different SP groups. I can see the permission levels are showing against the groups over library as &...
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Creating New Document Libraries (not documents) from existing saved Document Library Template SP365

We manage numerous clients in their own respective Document Libraries. However, each of these Libraries needs to have the same general "settings." Same columns, same view options, same row ...
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Contribute permission Members not able to move files within a folder in Document Library

The users that have contribute permission in a folder inside document library, cannot move the files in that folder. The error that comes up is " Unable to move the file because content approval ...
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Is it possible to change a permission level based on the creator of the content?

Currently using a SharePoint 2013 installation and I was wondering whether it is possible for a given document in a library to be available to someone based on the permissions of the creator? Creator ...
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Is there a way to allow users to enter new Enterprise keywords when managing items and documents

I have a custom list and a document library inside our modern communication online site collection. and for both of them we allowed "Enterprise Metadata and Keywords Settings". Now when we ...
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Open Excel template on desktop as a new document

My company is trying to manage our spreadsheets we use company wide for engineering/design. Our goal is to create a document library that holds these as templates which our engineers can open directly ...
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Sharepoint Online - Hide Column based on content type

so basically I have a library of nested folders and a column with a request approval button. I'd like to be able to hide the button for all folders and leave it visible for all files. I've tried a few ...
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Open SharePoint on-premise 2019 documents in new tab

Using SharePoint on-premise 2019. I am having a difficult time trying to get documents in document libraries to open in a new tab. I've seen workarounds for SharePoint 2013, but nothing for the 2019 ...
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Page not found after clicking on document ID

After clicking on URL that contains DocID, a new page appears and says Page not found. The URL seems to be correct: https:TENANT/sites/SC/_layouts/15/DocIdRedir.aspx?ID=M2467PERWHKV-1343678709-10610 ...
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Broken link - Unable to open replaced document in SharePoint site page after replacing original source file in library

I have created SharePoint document library with custom metadata columns, and have uploaded some files in this library. Documents from this library are used on SharePoint site pages. Whenever there is ...
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What series of tools would be best suited for a form collection and repository system within SharePoint?

I need to create a document library to hold temporary work instructions for a large company. The temporary work instructions are a controlled document or form which a person fills out online. Much of ...
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Prevent delete but allow moving files for a document library

I assigned to a user the edit role permission excluding the delete feature in that role. After that, I noticed that the “Move To” feature disappeared from the ribbon because of excluding the delete ...
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Scan files and store them directly in SharePoint Online

I have requirements as below: I want to scan files from a scanner and when the file is scanned I want the scanner to store the file directly in a SharePoint library. In addition, there is a ...
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On a document library how to change default name of a new document using SPFx

I started to learn SPFx and I need your help In a document library I have created a word template, so every time I click on new and select the template a new template creates with name “document.docx”....
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Cant open file make sure xfin42c8 - document library is running on your PC error on accesing sharepoint document stored on the onedrive from local

I Can't open file. Getting below error on accesing SharePoint document stored on the onedrive from local: Make sure xfin42c8 - document library is running on your PC. How can I resolve this?
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SharePoint Online file preview page always redirects back to library - chance of custom backlink?

In a SharePoint Online modern library you get a preview page with clicking on a PDF file. This is a very cool feature so far. But the moment you click on the X to close this online viewer, you always ...
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