Questions tagged [document-library]
Use a document library to store, organize, sync, and share documents with people. You can use co-authoring, versioning, and check out to work on documents together. With your documents in one place.
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Define a custom content type for a Folder inside a document library will be ignored when creating a folder using One Drive inside my PC
I have created a custom content type name Foldercustom which have its parent = Folder and contain a custom column named "Dept", as follow:-
now inside the document library i defined the ...
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Creating a Master file shared across multiple document libraries
I'm creating a SharePoint Online site with multiple document libraries, and there are documents that it would be nice if I could access it from more than one library. Additionally, if the doc is ...
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In SharePoint Online can I still index columns in a library after reaching the 5000 limit?
I know you could previously extend the threshold view in SharePoint On-Premise. In SharePoint Online can I still index columns in a library after reaching the 5000 list view limit? I'm assuming there'...
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Updating Word Documents From a Master Template That is Periodically Updated
We provide legal services to IT firms using MS Word to create legal agreements including MSA's, SOWs, and DPA's. We start with templates, customize them for each client, and then host and manage them ...
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sharepoint is telling us to convert doc to docx and not retaining version history
Sharepoint is telling us to convert Doc to Docx and not giving us a option not convert and keep as we are. If we convert, it looses version history which is important to us for auditing purposes. We ...
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Is it possible to disable the file activity in a document library?
I am asking about this functionality. We don't want it to be visible. Can it be de-activated?
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Removing user from viewing a folder who has access from another Group
In Office 365 SharePoint online, my users are in custom Groups with specific Read/Write Access to different Document Libraries.
User John has Read-access to a folder called "Clients" inside ...
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Library's sub-folder does not return any search results from sub-folder, top-level folder search however does?
I am the owner of a SharePoint library that works as expected. All contents of the library are indexed, and are found if searched from the top level-folder called "Documents".
The folder &...
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SharePoint Online’s Block Download File Policy - Does it involve some user licensing?
I have a requirement where they don't want users to download files.
There are 2 options I have been reading about.
Using Conditional Access Policy
Using a PowerShell command.
My question is there ...
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Combine several libraries to one new library
I have multiple small libraries with the same column structure. Is there any fast way to combine all these singular libraries to one new library?
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How do I assign unique document numbers based on a policy nomenclature system?
I need to create a unique number ID column based on our organization's policy nomenclature system which is set up as "##.##.##", where the first two digits are the department code, the ...
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Is there a way to create a filter in view to display only the 'New Item' in a library?
Is there's a way to create a view that filters only the new files in a library? In SharePoint Online an icon displays next to the filename, when a new item is created/uploaded (see image).
What data ...
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Why Create file in flow is much faster then Move file?
When I move file within one Document library with Power Automate flow, it takes 7 seconds.
The same operation using Get file content, Create and Update atributes takes only 2 seconds.
Why is move (...
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Custom Search Page For a Library
Is there a way to create and assign a custom search results page for a Document Library?
I've created one at the site level, but if you navigate into a document library and do a search the results are ...
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Use Tile view only for top level of Document Set?
I have a Document Set defined and I created a default view on the library using the Tiles format, so it appears like this:
I want to have it so that when I click on the tile representing the Document ...
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Why can my external visitor access the 'Integrate' option in the Sharepoint library?
My external visitor can see the 'Integrate' options (Power Apps, Power BI, Power Automate) in the drop down in a library, they can also access the apps! They don't have access to other areas 0f ...
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Can we create a remote event receiver to prevent users from deleting files but allow them to rename the files [duplicate]
We created a custom permission level which mimic the built-in Contribute permission level but without the ability to delete items and versions, by unchecking those 2 checkboxes:-
Our intention was to ...
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Specific custom made SharePoint permissions to read only and save as a copy online
I have a folder in SharePoint containing several files and folders. I want to provide my colleagues with view-only access to this folder.
However, I also want to enable them to use the 'Save As' ...
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Get doc library ID from trigger
I want to place the GUID for the library specified in an automated flow trigger into a variable. This variable will then be passed to a child flow.
The trigger is "when a file is created or ...
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External users unable to search directory
I am new to SharePoint so might have missed something obvious.
I have shared a specific folder with an external user. When I search from within my own account I am able to see results from within the ...
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Can we force "Open in Explorer" upon all users machines
We have been using OneDrive as a local application to sync and to offline work with SharePoint files. But our IT admin is not happy about the amount of space those files is taking locally. We have ...
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Bulk sending files on SharePoint Online + prevent from downloading
There are 2 things I'm trying to wrap my head around.
In the SharePoint Online library, when I select a file, I have the option to "Share" on the top ribbon. As soon as I select more than ...
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Requirements for coauthoring in SharePoint 2019
We have around 50 power point presentations and we want to coauthor them. we have around 30 users. we want to invest in SharePoint 2019, but does SharePoint server 2019 support coauthoring? If so, ...
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Slow file upload SharePoint 2016
I have recently started experiencing the behavior in SharePoint 2016 server that the document upload for a specific document library (no matter what size from 10 KB - 3 MB) takes about 5 minutes. ...
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Powershell to read excel and update metadata in different document library based on a cell value by matching the unique file name
I have multiple libraries storing only document with unique name, site wise.
I need to update metadata for these uploaded documents based by reading an excel sheet.
The twist is that it updates ...
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Create multiple hyperlinks in text column of library
I am trying to create a column in a document library that contains multiple hyperlinks.
Unfortunately it's not possible to have a rich text column in a Document library (unless I'm missing something?)....
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Fetch Document Library Asset Changes from SharePoint
I want to fetch events from SharePoint which can indicate file changes in document library after given timestamp.
When i say Changes, I mean
All Created/New Files
Updated files
Deleted files and ...
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Moving folders between sites add them inside the source recycle bin, unlike moving the folder to another library within the same site
I have noted this inside our SharePoint online document library; Moving folders between sites will add the moved folders and files inside the source recycle bin, unlike moving the folder to another ...
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99
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How i can get all files recursively without folders using Get-PnPFolderItem from the root folder and its subfolders
I want to get all the files from the root folder and its sub-folders, now when I tried this script:
$customerFolderFiles = Get-PnPFolderItem -FolderSiteRelativeUrl $serverRelativeUrl -Recursive -...
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Can we allow users to rename files but prevent them from deleting those files inside SharePoint online
We created a custom permission level which mimic the built-in Contribute permission level but without the ability to delete items and versions:
our intention was to prevent users from moving folders ...
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46
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How to get site title in power apps form?
I need to use Power Apps to customize our library form, which will be used on many sites.
There is a choice field that needs to have the default value set to the current site's title.
Is there a way ...
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SharePoint Online Document Library File Upload Customization
I am looking for ways to customize File Upload behavior for Document Library instead of default OOB behavior. By customization, I mean extracting few metadata from file name, take few inputs from user ...
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SharePoint library incoming mail setup not showing the full form settings
Scenario:
Two servers: SharePoint server 2019. Both the servers have the same version and build.
A collection of sites was transferred from one server to another (via Backup-SPSite).
On a restored ...
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SharePoint API - ItemCount shows something but empty list of files and folders
I'm accessing a SharePoint folder that contains two files and a subfolder. I'm getting back a correct ItemCount but no list of items. Using a made-up path of /sites/sitename/folder1/folder1, and ...
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How to get navigation in SharePoint Online Document preview when linking directly to a file
We're exploring using a SharePoint online document library to store a large set of PDFs and TIFs of engineering drawings. There are probably 5,000 drawings. Our staff regularly reference these ...
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Creating a Link to Filtered Document Library using JSON Column Formatting
I have a SharePoint Online list and a document library. Within the list, there is a Lesson Name column (Title is internal name). I'm trying to add a column (to the list) that includes a link to the ...
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Sharepoint Content of file in library linked in list search problem
I have a list with a column with links to word-documents in a library on the same site.
When I search something in the content of the files within the list, I get no results.
When I do the same search ...
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53
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Document library view filter not working
I have 3 columns:
Type (choice field)
Comments (text field)
Status (yes/no)
I need documents in my library to show in this view if the type is "choice 1", the comment column is empty and ...
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Formula for calculated value showing as metadata
I have a User who was able to automatically tag files with metadata based on folders in SharePoint per the video https://youtu.be/Tq5zibnXkhY.
However, one attribute is a calculated value, =TEXT(Today,...
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Help with JSON code for SharePoint online document library
I have a document library that I want users to be able to add a photo to with a title and descriptions and others be able to hover over the pic in gallery view and see the description AND be able to &...
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Display video description with JSON formatted gallery view
I store videos inside a SharePoint document library:
Now I want to display the videos in a custom tile view using JSON formatting, but the "Description" column available in the list view is ...
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Cannot Create Folder on Sharepoint Site
I am trying to write some code that will create a folder in a sharepoint document library. I have the following code:
vmProjectFileList projectFileList = new vmProjectFileList();
...
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Configure open PDF's in app (acrobat) for Sharepoint online
When trying to open a pdf document directly from SharePoint online the only option is to open in web.
When we try to open any word or excel files it gives the option to open in app.
How do we enable/...
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Can we define a default value for the number of major versions inside our SharePoint libraries for new and existing libraries
When we create a new SharePoint site and/or new document libraries, they will have their number of default major versions to 500
so is there a way to change this number to be 50 instead of 500 and ...
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Double checking that this is standard for all tenancies: Document Type and Relates To
This is metadata of the Site Pages library (M365, Modern). How those columns are supposed to be used?
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download multiple selected files from library
I have Sharepoint 2016 on prem.
The purpose is to download multiple selected files from a library, because some of my colleagues work at home, with no link to our LAN (so the Open in Windows Explorer ...
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Document approval workflow stuck in Start and Wait for an approval when responded from SharePoint UI, but works fine when responded from Teams
Very simple workflow to test how document approval workflow works.
I have a document library in SharePoint and enabled content document library. Created a flow with two steps as shown below
Now a ...
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how to insert file in library and insert data from that file in sharepoint online in SPFX react [closed]
how to insert file in library and insert data from that file in sharepoint online in SPFX react
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Sharepoint Online - How To Prevent Users From Seeing Who A Document Is Shared With
On a SharePoint Online site, if a user clicks the ellipses next to a document name, they get a pop up that shows who the document has been shared with.
How can I prevent users from seeing who a ...
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Connect selected item in library web part to display in Page Viewer web part
I am using SharePoint Online. On a classic SharePoint web part page, I have added a document library and page viewer web parts. Desired behavior is for the user to select an item and then have the ...
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