Questions tagged [document-library]

Use a document library to store, organize, sync, and share documents with people. You can use co-authoring, versioning, and check out to work on documents together. With your documents in one place.

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Document library "check out document" not working

We are on SharePoint 2019 on-premises, and I have a document library that is set up to require checking out a document to view/edit. The library contains an Excel document, and when I open the ...
Michelle's user avatar
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Ran the Add-SPOOrgAssetsLibrary command to add Org Assets but doesn't show up

I ran the Add-SPOOrgAssetsLibrary command to add Org Assets but it doesn't show up. Using this link The command I ran below (The CDN was default if i didn't add it in the command): Add-...
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SharePoint 2019, Hide document id-column in edit form (modern)

We are using Document ID in our SharePoint 2019 on prem environment. Now I would like to hide the document id from displaying in the properties window when selecting a document. We are using stp-...
steedwmax's user avatar
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Facing issue with the SharePoint document library view formatting using JSON

I am trying to use below JSON formatting to create a title view of the document library in my modern SharePoint document library. { "$schema": "https://developer.microsoft.com/json-...
Kailash Sahoo's user avatar
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Looking for a Data Protection solution for Microsoft SharePoint - File protection and AGSCS compliant

I have been asked if there is any third party tool or some way store document and files in a very secure environment. Basically another layer of security. Can SharePoint Online ne used for this orwe ...
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Can we use configure layout to customize form with document libraries?

I'm able to use configure layout to customize a form for a list. But no idea how to use the same for a document library? Is it possible? Since there is no new form link for document libraries is there ...
naijacoder's user avatar
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'Copy Link' and 'Share' create unique permission automatically

I've done some investigating and if I use "Share" -> "People with existing access" it does not create unique permissions. However, if the user clicks on "Copy Link", ...
microsoftdeveloperdesigner's user avatar
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Can we open a pdf or ppt document in a dialog in SharePoint online modern site

I have a SharePoint Modern Page with an image web part. The Image is linked to open the a pdf or ppt document. While clicking on the image it opens the file in the same window or tab. Can we open the ...
Kailash Sahoo's user avatar
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How to assign a Group to a specific folder in a Document Library via Manage Access

From SharePoint Online, I have multiple document libraries. Inside a specific one, I have 100's of folders. I want to create a unique Group for a specific folder only inside this specific document ...
klewis's user avatar
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2 votes
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How to include a link to a supporting document in "Start and wait for approval"

I have created a document approval workflow in Power Automate for a SharePoint Library. This is working fine. I now want to add a link to a supporting document which could be 5-20MB in size (from ...
Prash's user avatar
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How can I create yearly folders to all my subfolders on SharePoint?

So currently my SharePoint library looks like this: A Abel Henry 2022-23 2023-24 Agnes Carl 2022-23 2023-24 Azreal James 2022-23 2023-24 B Barry James (same as in A) Benita Henry (...
Anonymous's user avatar
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Sync a single file instead of the whole library of the whole folder inside one drive desktop app

I know that i can sync a whole SharePoint library or the whole folder with one drive application. as follow, by going to a single folder or to the root folder and click on Sync:- but can i do this ...
microsoftdeveloperdesigner's user avatar
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Approaches i can follow to move 140,000 files/folders from one site to another inside the same tenant

I have a SharePoint library named Marketing, which contain 137,000 files/folders + 769 GB.. as follow:- now the library contains many subfolders with those storage matrix:- and the Creative ...
microsoftdeveloperdesigner's user avatar
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Extracting information

I have list of SharePoint site address in an excel workbook. Need to extract all files (documents, excel spreadsheets, PDF documents) that contain list of specific keywords. The list of keywords will ...
Francis's user avatar
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27 views

How to disable drag and drop feature in modern SharePoint library using SPFx?

I have a requirement to disable drag and drop feature in modern SharePoint document library using SPFx application customizer. User should not drag and drop files into a folder or into a library. Can ...
Swetha's user avatar
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JSON formatting for downloading documents but only viewing folders

I'm working on a SharePoint Library that has both documents and folders. I've added JSON formatting to show a "Download" button for all items. I need to change that to only download for ...
M Kanetomi's user avatar
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Multiple Document Libraries or Multiple Content Types with Subfolders?

I am tasked with finding a solution for a few hundred documents all belonging to the same department that are distinctly different types. They will likely not be used often, but need to be readily ...
Jay Babcock's user avatar
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Content Organizer rules running on new documents but not old ones

I have a drop-off library in SharePoint with 1000+ documents that I want to run newly-created organiser rules against, where the documents should be moved to a new document library based on metadata. ...
user1913559's user avatar
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Get-PnPProperty -ClientObject with "invalid ID"

After I successfully call $f=Get-PnpFile -Url $Url if I invoke Get-PnPProperty -ClientObject $f -Property Versions I get an error that the object ID is invalid. Any clue?
Stéphane BARIZIEN's user avatar
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SharePoint Online - wrong file upload limit in document collection

I have a document collection in SharePoint online where uploads fail after 250MB. That of course is the limit for list attachments. But it's definitely a document collection. The only thing special ...
edgar.holleis's user avatar
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SharePoint Online Library - Modify Choice column value without Edit in Grid View

I have a SharePoint Online Document Library where I need the users to be able to select a Choice field value (Approved, Rejected, etc.) without having to Edit in Grid View. I know it's possible with ...
Chris's user avatar
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Unable to map SharePoint Online site to file Explorer using "net use M: "https://******.sharepoint.com/sites/HR"" command

We have SharePoint online tenant, and we want the users to access the document libraries files and folders using file explorer when they have internet connectivity. I tried running this command to map ...
microsoftdeveloperdesigner's user avatar
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92 views

Create subfolders when a new folder is created

I have a problem with a flow, there are errors at the 'Create Folders' stage. I'm getting a bad request error message (see the Flow Errors header below). The flow is meant to use an array that ...
Tally's user avatar
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Can ShareGate tell how old a document is even if it's been recently moved?

I'm using ShareGate to migrate c. 50,000 documents from a drive to a SharePoint Library. I want to remove all files over 3 years old. Unfortunately the originating drive was imported from an older ...
KatyFi's user avatar
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SharePoint Online - JSON - highlight selected page

I have followed the guidance from this site and successfully created a menu based on Pages Library. However, I would like to modify the JSON so that the selected page (i.e. the page that is currently ...
Lukas's user avatar
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How to create template for new document library on Teams web

I need to create several document libraries with the same columns and formatting under my Teams web. I have looked into e. g. this question: Creating New Document Libraries (not documents) from ...
Vojtěch Dohnal's user avatar
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URLs in list become outdated when adjusting file name in site-content

I have a list on my SharePoint site containing URLs to the contents of the site, namely URLs to files in a directory within Documents. So something like Documents |- subdirectory |- file_a.pdf ...
Stefan Verweij's user avatar
3 votes
2 answers
130 views

SharePoint check in error

I've created a SharePoint library for the company where I work, and everything works fine. However, we've recently identified a problem. The issue arises when someone attempts to save a document ...
User122333's user avatar
1 vote
1 answer
57 views

Modern EditForm for Documents when using Document Sets

When using SharePoint Online Libraries in modern experience, the edit form for documents is usually shown as a panel to the right. I found out, that adding a Document Set content type to this library, ...
Martin Z's user avatar
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Search a folder in a document library with PnP

how can I search on a document library for the folders containg a specific name? where is the doc for that? I want to seach my document library "MyDocs" for folders containing, in the title, ...
serge's user avatar
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Issues saving via VBA suddenly in OneDrive/SharePoint?

I'm using this, and it has been working like a charm: https://stackoverflow.com/questions/33734706/excels-fullname-property-with-onedrive But suddenly I'm getting an issue that I can't save an email ...
Bowman's user avatar
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1 vote
1 answer
130 views

Break role inheritance for a specific folder

I want to remove all rights to a specific folder in SharePoint document library, all but a group. So, I need to first find the folder and break inheritance on it. How to do it? I use the following ...
serge's user avatar
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1 answer
13 views

execution flow button in a SPO library

I have created an SP document library with an execution flow button that extracts the zip files when the users click it. The extract file locations are the same as the zip file in the document library....
Harris's user avatar
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1 vote
2 answers
64 views

Get file name and full link

I have created a SharePoint to store about 800 files. My problem is that I would like to generate a file list (txt or csv) which contains the file name and the link pointing to each file. Is there a ...
Manu G.'s user avatar
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1 answer
116 views

Column Formatter using (File) Name field

Simple question so it seems, but I'm trying to set the Title value of a doc library base on the File Name in the column Formatter. Is this possible? The source below gets wiped out from the Title ...
Beruken's user avatar
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1 answer
39 views

Alerts for SharePoint document library changes

Looking for best practice for sending alerts to the members of the SharePoint site collection when an item is modified in a document library.
David Lee's user avatar
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32 views

Inheriting metadata upward?

Is it possible to have a parent folder inherit metadata from child elements, i.e. upwards? For example: The folder "folder" contains "file.txt" The column is "Language" ...
colonel_claypoo's user avatar
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50 views

Shaepoint Online: Document Library Equivalent of the Windows Preview Pane

I'm looking at a replacement for our PDF document management system and I'm considering SharePoint. One dealbreaker function is our document input team need is to be able to see (at the same time) a ...
Dale Walker's user avatar
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28 views

SharePoint Records View

Good afternoon all, I am trying to create a records view and filtering it by declared as a record. The below script is what I am trying to run and its saying completed, but it clearly has not. Any ...
Al_Gooding's user avatar
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23 views

Sharepoint Online - REST Call takes almost one minute to complete

API Call to get all documents to display them in custom list takes about 55 sec to complete and it's irritating to customer that everytime they have to wait such period. I'm interested into why and ...
private7's user avatar
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SharePoint: Trouble Moving Files

I wanted to restructure a SharePoint Library, creating folders and moving files inside their specific folder location. During the process I noticed that I drag and drop the files into their respective ...
Yohnson's user avatar
1 vote
1 answer
93 views

Deleted permissions for owners on Sharepoint site

I was trying to delete permission of all users to a specific folder on SharePoint. I accidentally deleted all permissions even for owners (myself and others) and cannot see the documents at all now. ...
Christie Kon's user avatar
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0 answers
28 views

Unique security scopes per list or library

I have a quick question about this limit unique security scopes per list or library. Is in this number count 'children' files in folders? Let's say I have one document library with exactly 50k folders,...
Karol Kozłowski's user avatar
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15 views

How can I create a copy of the templates inside a document library from another document library?

I have a main document library named "customers" and it contains around 30 pdf and word documents templates. So how can I create a copy of these templates inside another 10 document ...
microsoftdeveloperdesigner's user avatar
1 vote
1 answer
163 views

Can i get content OR download file by GUID?

I want to get content OR download file by GUID. I can work when use APIs below to get ServerRelativeUrl and use which to download file. But I must call three API: https://your-site/_api/web/lists/...
Hàn Vũ's user avatar
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1 answer
31 views

How can I open a folder without having access to the whole path in a SharePoint library?

So, my question is whether it's possible to grant a group or an individual access to a specific folder nested within another folder they do not have access to in SharePoint. I understand that it can ...
User122333's user avatar
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34 views

Add richtext field to a documnet library - SharePoint Online

I have requirement to use a rich text field in a document library. Is it possible to add a new filed with rich text field to a document library? Thanks in Advance
naijacoder's user avatar
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1 vote
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Image Map not showing on Sharepoint

I have built a HTML image map which works just fine while both the HTML file and the image are on my local Desktop (i.e. same directory). Yet as soon as I upload both to the SharePoint document ...
Nyota's user avatar
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1 answer
18 views

Storage location of SharePoint site pages?

I wanted to know if it is possible to change to storage location of newly created site-pages? So for example: If I create a new page from a template, I want it to be saved into a specific document ...
Yannick Krampl's user avatar
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8 views

Document library files are not in sync for all users

A file in the SharePoint Online document library is not in sync for 2 users. User 1 sees the latest version (Modified: about an hour ago) but user 2 sees the previous version (Modified: yesterday at 2:...
Eito's user avatar
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