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Questions tagged [document-library]

Use a document library to store, organize, sync, and share documents with people. You can use co-authoring, versioning, and check out to work on documents together. With your documents in one place.

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1answer
9 views

Should we migrate 3 TB On Premise File Server to the Cloud?

We have a 3 TB File Server which we are planning to migrate to the Sharepoint Cloud in 13 different Document Libraries.  Of the 3 TB Data: 50% files are Photoshop and Coreldraw. The rest 50% is Word, ...
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1answer
14 views

Content Approval on few columns only

I have one document library where there is content approval enabled. I have one MS Flow that is triggered when property of document is modified. (for example someone opened option->approve/Reject the ...
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2answers
33 views

Rename new document created in Document Library automatically when created

In a document library folder, when a user creates a new document, instead of it being named 'Document' when created, I want it to be named as the last name of the user. I have explored trying to do ...
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10 views

Feedback on document functionality

Is it possible to attach some form of feedback to a document (from a document library) without using third-party apps (ex. DocSurvey)? Possibly on document close...
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1answer
14 views

Create a new folder with custom content type id using custom action

I am adding a custom ribbon button which needs to create a folder with specific content type id in a document library. CommandAction="javascript:{ var options = { ...
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1answer
14 views

(SP 2013) Can sharing permissions be changed to suit a specific document library?

I'm a bit newer to SharePoint and couldn't find much on this area anywhere else. We have a sub-site that holds a document library we'd like to manage sharing permissions on. Essentially, we want to ...
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1answer
15 views

Email a SharePoint group with MS Flow

I want to send an email via Outlook when a new file is added to a library, but I want to send that mail to a SharePoint group. How can I do it? Is it possible? If its not possible, what will be the ...
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1answer
16 views

Blocking Upload button on a modern site

I have no access to SPFX, or any dev tasks , else this would be breeze. Has anyone at all successfully blocked the upload button and new button (not to be even seen) and allow a user to edit the ...
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1answer
19 views

Create Document Library Sync Folder Programmatically

I was working with Sync feature of document library. In this feature, a user can Sync document library to the local machine. What I am looking for is if there is a way to do the same with ...
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0answers
31 views

How to restrict SharePoint permissions for below senerio?

We have a SharePoint integration with CRM. CRM creates document libraries, folders and document from its system. Back-end is SharePoint. From CRM system, users cannot access the files created by ...
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0answers
9 views

Synched files in Onedrive are “read-only” how do i change that?

I've synched a library on a site to my OneDrive, that many different users have access to on SharePoint. But when the files are synched to OneDrive, they're automatically "read-only" but i want my ...
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23 views

Look-up Columns redirecting to folders changed their behaviour

I am using SharePoint Online site. Some months ago I created a lookup column in document library [A] that referred to another document library [B]. This was the best option I found to be able to ...
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1answer
19 views

Adobe not prompting for check out and open when PDF files are opened from SharePoint

I am working with SP on prem 2019 and have set files to launch in client apps by default and it seems to be working fine. Specifically for PDF files, when they are clicked from SharePoint, they launch ...
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7 views

SharePoint Word Docs showing open in safe mode message

I am working with SP on prem 2019, the office files are set to launch in client apps. For some reason, when clicking on word files from SharePoint, it first tries to launch Word Client and then doesn'...
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0answers
19 views

SharePoint files getting moved from subfolder to root folder

I am having issue uploading files to a subfolder in a document library, the uploaded file in a subfolder automatically moves to the top level folder in the document library. There is no sync client ...
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0answers
15 views

Modifying SharePoint alerts to reduce the details in the email

I'm finally getting my organization to use Alerts. Which is great. We are using SharePoint online. I send each team member a daily summary at 7:00 am. The following are the settings: Change type: ...
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2answers
33 views

In a library, I find a column called TAGS, what is it?

While playing around, I noticed a column appearing among the available ones in the view settings called 'Tags'. I have displayed it and the image inside the library (of a person) showed the tag '...
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26 views

How to hide RootFolder link webpart page?

I have a document library with few folders. I attached this library in a site page. When I click on a particular folder, it's showing the complete URL along with RootFolder (in URL link). My query ...
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0answers
9 views

How to create a SP doc library view to get a drop down for all metadata columns

I have a requirement to see it would be possible to create a document library view that loads as below. One of the users was able to see when he Filter=1 at the end of the URL manually in browser, is ...
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0answers
16 views

SubmitFile SOAP call on completion of metadata - Content Organiser

If a user does not add all the required metadata on a document, then document stays in the drop off library - thats great and by design. If a user then ammends the metadata on a grid view for example, ...
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2answers
20 views

SharePoint 2019 on premise Modern Library +New shows NO documents

New modern library on premise 2019. Only "Folder" and "Link" show up under +New. We don't have OOS and don't want it installed in the farm. Is this expected behavior? We have to go to Classic ...
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38 views

Not able to access content of sharepoint folders using shareplum [Python]

I've asked this question on stackoverflow too, here. But someone told me I'd have better luck on sharepoint stackexchange. I'm trying to download a few csv files that reside in a document thats part ...
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1answer
24 views

How to Update Newly Added Lookup Column using Value from the existing Choice column through powershell

I am working with SharePoint on prem 2019 and in one of the document libraries, I have a field called 'Trust' of type choice, this library contains about 7000 files. Now we have to convert this ...
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31 views

Classic folder link in modern view yields error “Cannot read property 'formType' of null.”

From a Microsoft Teams channel I click the button "Open in SharePoint". This in turn opens a new browser window with a deep link to the channel folder in the SharePoint document library. The folders ...
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1answer
77 views

Randomly encounter Sorry, your files couldn't be uploaded error

We have some users reported they cannot upload files to a document library. They are using Chrome and drag/drop some files. Total file size is less than 1MB. After drag the files to the document ...
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1answer
26 views

How do I route groups of files in SharePoint

I need to build a solution in SharePoint 2016 where I can route an awards package. An awards package is 3-5 individual files and the files all need to remain together at all times. My plan was to ...
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1answer
36 views

How to update hyperlink field in SharePoint on prem doc library

I am working with SP On Prem 2019. In one of the document libraries, I have about 440 files which has a metadata field of type 'hyperlink' called 'Main Letter'. This hyperlink field contains link to a ...
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1answer
25 views

Sharepoint 2013 Document Library rename “New Document”

I feel as though the answer is simple, but I can't seem to get it right. My client wants to rename where it says "new document or drag files here" to "New Travel Request". Does anyone know how to do ...
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2answers
55 views

What is the SharePoint “Restricted View” Permission level in SharePoint?

When I check the permission level's for my site collection at .../_layouts/15/role.aspx I do not see the "Restricted View" Permission Level (see below). However, when I go to a specific library on ...
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0answers
7 views

How to Filter More than 10 Criteria Using Calculated Fields

Sorry but I'm not too familiar with SharePoint so hopefully my terminology is correct. From our Document Library we are trying to create two separate Lists, that will display various documents. These ...
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15 views

Manage MSDS in Sharepoint document library

I want to manage MSDS in SP document library Requirements: IDH (Unique Number for each material) - Total MSDS count will be 200*3+ Picture (200No.) Supplier 1 Supplier 2 Supplier 3 Attach Valid MSDS ...
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1answer
36 views

Auto-assign metadata when uploading via Document Library View web part

In Sharepoint Online, I have added Document Library View web parts to most pages. I have also added a metadata (column) called Page to all Document libraries. The idea is for the Document Library ...
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2answers
81 views

Combining five files with same content but different names into one file with versions in sp2019

I am working with SP2019, on the file share there is a Legal folder added which gets lot of files dumped into it. Once users work on files, they save it there and send it to external party for review....
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1answer
24 views

Moving Folders Between Libraries in Different Sites Leaves Copies in Both

When I moved a folder from Site 1 Doc Library to Site 2 Doc Library (modern experience in both, btw), I ended up with copies in both locations. Is this expected behavior, that it doesn't actually MOVE ...
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1answer
33 views

Doc Library stopped updating required multiple choice field

I have added two columns to a document library under online version. First worked fine to start with. Now second is a required field, but cant update the library either as individual items or as a ...
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0answers
24 views

Update Document List from Workflow Form

I have a Document Library and an approval workflow. A user submits a document and gets reviewed by an expert. I have customized the workflow with an additional field called "Document Classification", ...
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2answers
28 views

Updating document library column when document in checked out

I am working on one small project on SharePoint online(E3), requirement is as per below. Whenever any user check out the document, the document library column "isApproved" should be set to "No" one ...
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1answer
23 views

Collapse all grouped sublists by default in Sharepoint using jQuery

I'm trying to edit script editor webpart in Sharepoint 2013 online (chrome removed) so that all grouped sublists would be collapsed by default. It's already set to collapsed by default in document ...
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0answers
43 views

Managed metadata columns show numbers instead of terms in document libraries

In Sharepoint Online, when I open a document library that has managed metadata columns, everything looks fine. However, when I preview a document and close the preview, the managed metadata terms are ...
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1answer
13 views

Managed Property for Site/Subsite that document lives on?

Is there a managed property that will contain the URL for the site or subsite that a document lives on? I want to pull all documents from a site collection and have them contain a link to the Document ...
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1answer
19 views

Files are not showing when i mapped Library locally for particular folders

I have mapped a SharePoint document library to Local PC using the option "Add Network Location". One of the folder in the Library has 9000 PDF files. When I go to the web mode I am able to see the ...
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3answers
23 views

Control columns inside highlighted content

I have created a new page where I have added a new highlighted content web part. Inside it I have linked it to a document library. Is there a way to control the columns inside highlighted content web ...
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1answer
16 views

Default View in document library not appearing

I have created a view using Powershell for several document libraries. The view is created and set as default for each library, yet when I visit the page, the standard view (All Documents) always ...
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2answers
83 views

SharePoint Online, get list of checked out files from lib using PnP

I have a document lib that has been stale for a few years. I am trying to clean it up, but there are 1000+ document that are Checked Out to another user. I am a super admin, so I can go in and get ...
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2answers
42 views

Add a Highlighted content web part in Document Library

I’m relatively new when it comes to having knowledge regarding “Highlighted content web part” Based on some post I figured it out that it can be used to filter and sort to narrow down and organize ...
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0answers
36 views

Mandatory Column Popup in Modern SharePoint

In an Office 365 Modern Experience SharePoint site, I'm unable to find a way to force a prompt for mandatory values attached to the List Content Type. Instead of providing a prompt for the values as ...
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1answer
34 views

Cannot create new documents inside Modern Document Sets in SP Online

I've just created a customised document set with about 6 metadata fields; and in the Modern view the option to create a document from the Command Bar does not exist. Has anyone else had this problem? ...
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0answers
17 views

Microsoft Office URI Scheme Create Word Document Does not Save to SharePoint Location using |s|

I got inspiration from this question. I was trying to find a way to create a link for users to create a new Document using a template, and save it to a SharePoint Online document library using Modern ...
4
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1answer
259 views

The remote server returned an error: (401) Unauthorized: While uploading file in document library using App Based Token Authentication

I am trying to upload a document to the document library using App Based Token authentication in SharePoint Online. I have referred following link to set up the App Based token and the token ...
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0answers
25 views

Name and url of document library

I'm using an OOTB Disposition workflow for expired documents. I have already defined Information Management Policy Settings on my publishing site. It is working fine, x years after a document is ...