NO, Index the columns that you search and filter on, try and stay at a maximum of 2.
This works exactly like a database, the more indexes the slower updates and additions become.
Columns that you might want to index are:
Any column that appears in JOINS or WHERE statements.
An indexed column in SharePoint makes sense to improve performances.
If your list contain a lot (~1000s) of records, and you often query (filter or sort) by a given column, you can index that column. That way, when displaying a filtered/sorted view (based on this column), SharePoint does not have to loop throuh all the items to decide whitch ones to display (...
Here is the Pwershell code to get indexed column names:
$web = Get-SPWeb -Identity http://aissp2013/sites/team
$list = $web.Lists["Employees"]
foreach ($field in $list.Fields)
'Multiple Lines of Text' field cannot be indexed as it's an Unsupported Column Type. See here - Enforcing Uniqueness in Column Values.
Indexing the field is separate from search 'crawling' which is needed for Searches (& its results). Make sure the column has a managed property - see : Automatically created managed properties in SharePoint Server 2013.
CSWP might work best. Indexes do not work as you have more than 20k items.
With CSWP you could use the Path parameter like Path:https://sp.company.com/somesite/somelibrary/, or some other filtering such as Site parameter to only return results from the libraries you're interested in.
It indeed seems that reindexing did the trick. Just had to wait a little while.
On the site, click Settings > Site Settings.
Under Search, click Search and offline availability.
In the Reindex site section, click Reindex site.
A warning appears, click Reindex site again to confirm. The content will be re-indexed
during the next scheduled crawl.
I can only partially answer your question. I can't speak to the questions surrounding the managed metadata columns or metadata navigation, but I can try to clear up some of your confusion over indexed columns and the list view threshold.
The way to manage large lists is to create a view that has a filter using an indexed column that will return less than ...
As you probably are aware use of Indexing is meant to increase performance, particularly in querying, filtering and sorting in large lists, avoiding database scanning, etc. But also over-doing could fall in other extreme (beyond the actual limit of 20), e.g. remember that each update in the structure would require adding a row in NameValuePair table in ...
Once over 5000, REST becomes the best method I've found so far to programmatically manipulate data. It will take your request and return data in batches of 200, if more items satisfy your condition, it will give you a new URL to call to get the next page of data. I've used this to batch update a library of 150K+ files with no trouble.
Everything else there ...
Consider the below points before you start indexing your List/Library
Creating an index requires accessing all items in the list
Each column being indexed consumes extra resources in the database and adds some overhead to every operation to maintain the index.
If your list item count exceeds the List View Threshold or the item count is in millions, its ...
Try using SPList.GetDataTable method
public DataTable GetDataTable(
out SPListItemCollectionPosition position
With this method you can read with a single query all the information in a c# datatable. ...
The fields MediaService*** are related to Image Analysis functionality. SharePoint o365 automatically analyse the image and update these columns example the location MediaServiceLocation. They are metadata columns related to an image.
It's normal behavior, you can't add indexes to columns if the total number of items is more than 20,000 in SharePoint Server.
Workaround to manage large lists
Create views with a filter that only shows items less than 5000 items.
Using folders to organize data but it should also hold items less than the List View Threshold.
Move the exceded list items to ...
Clarification questions... (too many characters for a comment)
Can you toggle to another view without getting the error?
For list indexing, try creating additional indices (event name, start date, category, etc).
For Page Editing: Can you navigate to a separate page and go into edit mode? I'm assuming this is a publishing site collection. If not, try ...
There are two known ways to by pass List View threshold
By changing resource throttling value in Central Admin - This not recommended approach
By creating indexed columns. Using List Settings add fields you are filtering to Indexed Columns.
A list supports 20 indexed columns, so you can try adding more fields to improve the performance.
Indexes are associated with List. So you need to modify the list and add index.
You can automate this using PowerShell.
$site = Get-SPsite http://siteurl
foreach ($web in $site.AllWebs)
#foreach ($list in $web.Lists)
for ($i = 0; $i -lt $web.Lists.Count; $i++)
$list = $web.Lists[$i]
foreach ($ct in $list.ContentTypes) ...
I know this is an old post but I found it while looking for help so someone else may.
I've done testing with SP 2013 and this is what you need to know...
Hitting 5,000 does not effect your ability to search..it only effects your ability to 'browse' using views.
Any view based on a list that have 5,000+ records, MUST have an INDEXED column as the FIRST ...
Have you set the User Profile Property to "Indexed"?
Have you set the Managed Property to Searchable?
I haven't tested it, but the data type MAY matter. Are you using Text, Integer or Decimal?
Once you get it working you may want to look at using the "Complete Matching" flag on the property, unless you want parial matches to work as well.
Also, If you ...
I use the following function to add an index
Function AddIndex ()
Write-Host "Updating index for list: $list";