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6 votes
Accepted

Get Email from user and enter into SharePoint list field

Solution 1: You can create a workflow or Microsoft flow/power automate to update the Email address field based on the Person or Group field. Solution 2: If you are not going to use those email address ...
Ganesh Sanap - MVP's user avatar
5 votes

How to save outlook office 365 email body in SharePoint Online Document Library using Microsoft Flow?

This has been a matter discussed in Microsoft's Power Users Community within several threads. A concluding topic, save an email to a document library, sheds some light for how you may actually succeed ...
moe's user avatar
  • 5,267
5 votes
Accepted

Trigger Flow when document in SharePoint has been checked-in

You can use "Edited" trigger, but check document status using "Send an HTTP request to SharePoint" action. You can use below REST query to get the document with status _api/web/...
Sergei Sergeev's user avatar
5 votes
Accepted

Sharepoint Designer Discontinuation - software to modify existing workflows

SPD is still supported with SharePoint 2016. Mainstream support ends in 2021, and extended support ends in 2026. So one answer is to keep maintaining existing workflows in 2013, and look into the new ...
Mike2500's user avatar
  • 8,060
5 votes
Accepted

Does a test run also count as a run in MS Flow?

Mentioned in the article:https://docs.microsoft.com/en-us/flow/billing-questions "Whenever a flow is triggered, whether by an automatic trigger or by manually starting it, this is considered a run." ...
Michael Han's user avatar
  • 5,201
5 votes
Accepted

Lazy Approval In SharePoint Online

You can use Approvals in Microsoft Flow and you can respond to your approvals (Approve or Reject) and provide an optional message directly from your outlook inbox. Microsoft Learn - Official ...
Ganesh Sanap - MVP's user avatar
4 votes

SharePoint Flow - modify list item or create new if doesn't exist

Would Created != Modified work? Something like this: @not(equals(triggerBody()?['Created'], triggerBody()?['Modified'])) "Yes" in this scenario would be modified (its a not). You can just adjust ...
Joe Fedorowicz's user avatar
4 votes
Accepted

Auto Increment SharePoint List Column in Online (o365) using MS Flow

In that case you have to use Get Item Action of Flow and update the fields UPDATE you can use the above displayed actions.
Akshay Randive's user avatar
4 votes

Is lazy approval possible with Microsoft Flow?

Yes, so long as your recipient is using Outlook 2016 or Outlook Web app Microsoft has named this feature "Actionable Messages". To implement this, you would add a "Start Content Approval" action ...
DRVR's user avatar
  • 658
4 votes
Accepted

Is there any trigger to know if an attachment from an item in a list is downloaded?

Through auditing, SharePoint can track file downloads. But auditing is a report rather than a real time trigger. I'm not sure you can catch the event in real time, if that's necessary?! Check out ...
Benny Skogberg's user avatar
  • 25.5k
4 votes

SharePoint Designer support for SharePoint Online sites

Yes SharePoint Online sites can be opened using SharePoint Designer 2013. You can download the SharePoint Designer 2013 from here Yes, it is possible to create workflows in SharePoint designer for ...
Rajashekhar Sheelvant's user avatar
4 votes

Microsoft Flow always run in context of user who published it

If your flow is running on an automated trigger then it will always run in the context of an owner of flow (Who created the flow). So that is who shows up in Modified By field in your SharePoint list....
Ganesh Sanap - MVP's user avatar
4 votes
Accepted

Microsoft Flow: Single flow for multiple Forms

Microsoft Flow has trigger action When a new response is submitted where you have to set Form ID to listen this event when MS Forms is submitted. And it takes only one Form ID value in this control. ...
Dikesh Gandhi's user avatar
3 votes
Accepted

Create new Sharepoint Online calendar event using Microsoft Flow

I've found that Modern SharePoint Events Lists don't work intuitively with Flow, but with HTTP Requests it is still possible. When Flow creates an SP.Data.EventsListItem, it doesn't provide a value ...
spencerstewart's user avatar
3 votes

Flow, send e-mail just once

You would need to make a "shadow" field which you compare to see if an email has been sent already. So create a boolean field called MailSent, default it to "No". Now change your flow to make it only ...
Morten K's user avatar
  • 1,229
3 votes

How can you set a preset name to a file in a library

Create a SharePoint workflow to update the Path and Name property by Update List item action.
Lee's user avatar
  • 4,271
3 votes

Is it possible to activate Flow based on a change in a SP metadata column from yes to no?

This currently not possible with Flow. Only list triggers expose custom metadata properties. It is currently on the development team's backlog, however, and should be available in the future. You ...
wjervis's user avatar
  • 5,738
3 votes

Export/Import microsoft flow in SharePoint Online

Export a Flow: click on ellipsis "..." menu, select 'Export' then click on 'Package (.zip)' provide a name and a description for your package and configure other options click on the "Export" ...
SP Combatant's user avatar
3 votes

Same flow for multiple document libraries - alternatives to export/import?

I don't know if it's possible, but you could use flow itself to export and import flows. And maybe you could build a loop to deploy it to several libraries with the library as parameter. This post ...
Oak3's user avatar
  • 1,615
3 votes
Accepted

Using Flow with SharePoint 2013 on prem

You need to configure the onprem gateway and you should have the global admin account to create flow and configure gateway. Access to download and install the On-Premises data gateway on a server. ...
Waqas Sarwar MVP's user avatar
  • 56.9k
3 votes
Accepted

Microsoft flow send email every day at 12:00 PM

Edit the flow, create trigger Recurrence: Interval: 1 - Frequency: Day TimeZone - Set correct TimeZone Start time: Set Time from which it will be recurred like Tomorrows 12:00: 2019-02-16T12:00:00Z ...
Zdeněk Vinduška's user avatar
3 votes
Accepted

Set a Field Equivalent in Microsoft Flow

One of the actions is sharepoint: update list item. It will ask for the id of the list item, just use the id of the item from a previous step. Be careful though, this action is a PITA: if your list ...
Mike2500's user avatar
  • 8,060
3 votes
Accepted

How can I create a SharePoint group using Flow?

Yes, you are right. You need to use Send an HTTP request to SharePoint action in Microsoft Flow in order to create a SharePoint Group. Try Using it as given in below image: Output: Group with name ...
Ganesh Sanap - MVP's user avatar
3 votes

Unable to add condition

You now add a condition the same way you add an action.
Rob Windsor's user avatar
  • 12.7k
3 votes
Accepted

Trigger flow with icon instead of button?

You will require button element to use action and actionParams. However, you can add children elements to button element to add icon & text (if required). Example: { "$schema": "...
Ganesh Sanap - MVP's user avatar
3 votes
Accepted

Auto create items to SharePoint list based days of a month

You can achieve this using Power Automate. (Reference: Get Days of the Month) Use the Recurrence trigger and set it to get executed every month. Below is the complete flow. Save the Start of the ...
Dhruvil Prajapati's user avatar
3 votes
Accepted

/_api/web/sitegroups/GetByName('GroupName')

You can get the SharePoint group Id from API response (body) using Parse JSON action like below: Send HTTP Request action configuration: Method: GET Uri: _api/web/sitegroups/GetByName('Flow Owners')...
Ganesh Sanap - MVP's user avatar

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