Questions tagged [workflow]

SharePoint workflow refers to the automation of a business process by step by step execution of steps. In many cases the workflow instances have indeterminate delays and overall duration due to the necessity to interact with human users. This differentiates workflow from other means of automation such as Event Receivers. There are two types of workflows - Sequential Workflows - State Machine Workflow

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1answer
14 views

How to Identify and Terminate a Specific Approval Workflow from Another Flow

I'm creating an approval workflow using Power Automate for SharePoint Online. I would like the workflow to be closed when the user presses the "Cancel" button in PowerApps while waiting for ...
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2answers
953 views

How do move approved documents from one document library into another in SharePoint 2013?

I am using SharePoint 2013, and I am trying to create a workflow in SharePoint Designer 2013 that moves documents to another document library within a site once it has been approved or rejected. I ...
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977 views

REST API Workflow Task not change its state

We are shifting our code from .Net - C# to REST API for Workflow TASK Approval process. We have successfully change the update item in Workflow Task list, but Workflow not change its status using ...
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How to get the workflow back using Power Automate for SPO

I'm trying to create a workflow using the Approval connector in PowerAutomate for SPO. I understand that I can create approvals and rejections as standard, but can I implement an approver sending the ...
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6answers
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SharePoint 2013 document library: download several files at once?

We are working with SharePoint 2013. Is it possible in a Document Library in the List view to download several (selected) files at once? I did not find a corresponding button or control in the ...
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1answer
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How can I remove a single entry from a multiple People and Groups field via workflow?

Using a workflow (and anything else Middle Tier including scripting), can you remove a single name from a multiple-user Person or Groups field? I'm toying with the idea of a "subscription" model: ...
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1answer
12 views

Hiding a column after being submitted

I am working on a SharePoint calendar workflow and with this client's request, they want the user's name to be hidden after submitting a reservation along with other users being able to see the ...
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2answers
985 views

Sharepoint 2013 workflow to update list item and trigger another workflow to start on second list

I have searched and searched and have not found anything that is comparable to my situation, so if there is already an answer I apologize upfront. I have a calendar list (list a) with a custom ...
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How to stop the workflow myself for SPO with Power Automate

I am creating an approval workflow for SPO with Power Automate. I can send an approve or reject email to the approver using the default action, but the applicant also wants to interrupt or delete the ...
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Is it possible to import data from excel into a SharePoint list, and populate a multiple choice column with the correct data?

So I have a SharePoint List that contains an ID, and a multiple choice column. Now I have an excel sheet that I want to import into the SharePoint list. However, is it possible to populate the ...
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935 views

Can't send email to external emails in Workflow 2010 and 2013

We are having an issue on sending out email to external users when using workflow 2010 or 2013. We already did the steps in below URL's but still nothing works. http://www.myclassbook.org/sharepoint-...
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919 views

Why does my Sharepoint workflow not trigger for other users when they submit a form? (SP 2013)

I created a custom form and on my permissions when I click submit, it adds to the list and then the workflow fires and I'm emailed the details. When a user in my custom permissions group does it, it ...
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Editing Workflow Status Default value

I have Leave Form created in InfoPath and Published it to SharePoint 2013 I applied a simple OOTB Workflow in my form. I just want to ask if possible to edit the default value of Workflow Status? ...
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1answer
772 views

workflowservices.js Error (get_context) when attempting to start 2013 Workflow via JavaScript

I'm attempting to run the code provided in this thread: Launch SharePoint 2013 Workflow w/Javascript It's a function which starts a SP 2013 Workflow given input parameters of Item ID and Subscription ...
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SharePoint Online to FTP

Is it possible to export documents or other content from SharePoint online using a workflow (or other method) to an external location? The recipient will likely be an ftp location, and won't be an ...
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2answers
784 views

Error configuring Workflow 1.0 on Sharepoint 2013

I'm new to SharePoint so I may not be clear in my wording (terminology and all). I'm trying to get an on-premise installation of SharePoint 2013 Server. I've successfully installed SharePoint, set ...
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1answer
928 views

Can a workflow populate values in a lookup field for all the items in the list?

I have a list called Contacts, with 4000+ entries. It currently has a dropdown choice column with four specified values for different offices (MAO, NHO, MEO and CTO). I want to convert this dropdown ...
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0answers
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Workflow history is not available for the Completed workflows in SharePoint Online

We have Nintex workflow implemented in SharePoint Online. If the workflow is completed, then there is no data available under Completed workflow. But if the workflow is In progress then the workflow ...
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1answer
1k views

Allow Office 2010 users to open docs from hyperlink in edit mode

I have SharePoint 2013 Designer Workflow which assigns tasks to users. In the email of the task I have added a direct link to the related document. I was originally using [%Workflow Context:Current ...
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1answer
11 views

SharePoint Designer 2013 Email Workflow On SharePoint 365/Online Include List of Files Under Document Set

I have a SharePoint Designer 2013 workflow on my SharePoint Online site that sends an email based on a metadata trigger linked to a Document Set with an choice 'Action' column - it works fairly well. ...
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755 views

Infopath forms not added to central admin after deploying workflow

I am making changes to several SharePoint state machine workflows that each contain Infopath forms for the workflow tasks. I have been able to deploy all but one of them successfully. The problem I am ...
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3answers
1k views

Calculating correct version after publishing major version creates new draft version of document

I created a workflow to calculate the correct version of a document, taking into account that the documents we are putting onto SharePoint already have a version number before transfer to SharePoint. ...
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2answers
1k views

SharePoint :The security validation for this page is invalid

I called a web service in SharePoint designer with HTTP delete: _api/web/lists/getbytitle('title1')/items(1)/roleassignments/getbyprincipalid('1') The workflow returned "Forbidden" response status ...
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Can I retrieve SharePoint 2010 workflow steps with PowerShell

I can use powershell to get the names of all SharePoint Designer workflows in my farm - but is there a way to look at the steps of the workflow? Specifically, this farm has the iLoveSharePoint....
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1answer
21 views

Starting certain Workflows by certain Usergroups

is it possible that only certain usergroups are allowed to start certain workflows? As an example I got 3 groups A, B and C and the workflows 1, 2 and 3. A shall not be able to start any workflow ...
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SharePoint designer workflow getting suspended, when we manual change field 'AssignedTo'

SharePoint designer workflow getting suspended, when we manual change field 'AssignedTo';But I wrote a small program to modify this field through the code, so there is no problem with workflow ...
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1answer
841 views

Duplicate tasks created from workflow

I have a workflow that creates a task when the task is modified. The task is duplicated if the user goes in and modifies the task a second or third time. How can I get the task to be created on the ...
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1answer
886 views

Workflow task - How to set priority when assigning a task

When assigning a workflow task in SharePoint 2013, how can I set the priority? By default it is set to "(2) Normal".
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1answer
771 views

How to create timestamp workflow in sharepoint 2013

I have InfoPath form which has fields: Quiz Title Start Date Due date Quiz completed: check box I want to add timestamp workflow to see how long did it take for one to finish the quiz. How do i ...
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2answers
765 views

Advice sought to build Workflow to automate Scheduled Document Reviews in SharePoint

I'm new to using and setting up workflows in SharePoint so hoping for some direction - hopefully, I make some sense! My company has a library of documents, such as Procedures, Forms etc on ...
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1answer
1k views

Increment Workflow Variables

I've done quite a bit of research, but unable to find a solution or tutorial to help me with this problem. I am looking for an out-of-box solution using SharePoint Designer 2010. I have a document ...
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1answer
22 views

How to update a SharePoint Hyperlink field via a Workflow

I'm using Sharepoint 2013 One great feature in SharePoint is the Hyperlink/Picture field which allows URLs or pictures to be added to a SharePoint list quickly and easily, one frequent requirement ...
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1answer
25 views

How to refresh list after workflow completes

I'm using Sharepoint 2013 I need to refresh a list after a workflow completes to show the updated information. Any guidance? I need it directly tied to the completion of a workflow, not a general &...
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1answer
19 views

Identifying the Field ID for updating an Item based on a condition in a Workflow

Based on a condition in a workflow I want to update an item that has been approved in the workflow. On the conditional branch that indicates "Yes", after I Identify the Site Address, and ...
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1answer
945 views

Create workflow to notify members a task is complete

I'm newer to SharePoint and am wondering if there was a way to add a workflow onto a task list (originally opened with project then synced). Basically I want assigned team members to know when the ...
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1answer
17 views

Sharepoint 2013 Workflows with Survey | Design Question

My goal is to create a feedback process entirely in SharePoint 2013. The Owner can start a workflow which creates a Survey from a template. The users then fill out the survey and once its done, the ...
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1answer
1k views

The workflow could not update the item, possibly because one or more columns for the item require a different type of information

I am working on an EnterpriseWiki Site collection, and i define the following workflow which fires when modifying the wiki page,, where its first step is to check if the Wiki page name & title is ...
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2answers
801 views

Is it possible to programmatically invoke a workflow on external list items?

Is it possible to invoke a workflow on an external list programmatically and pass parameters into the workflow? Is there an example using SharePoint 2010?
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1answer
40 views

creating auto increment id group by another column in sharepoint list

I would like to create an auto increment id for Project AR ID column - group by another column(Project associated ID). Project associated ID is taken from projects list which is another list by ...
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2answers
35 views

Update item flow

I would like to set up a flow so that when a choice column changes to a certain value, it triggers a flow to update a column on a different list. I included destination ID column entry so that the ...
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1answer
916 views

How to create list to track documents uploaded

I have two lists and a library that are connected together as follows: Clients (List)>Deals (List)>Deal Files (Library) In the Deal Files library, there is a Document type choice field with about 15 ...
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1answer
1k views

SharePoint 2013 workflows suspended

I'm in the Workflow Health page, and I see I have several workflow instances suspended with the following error: An unhandled exception occurred during the execution of the workflow instance. ...
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1answer
957 views

No Stage in Designer 2013

I was trying to make workflow in Sharepoint Designer 2013 and when I choose list workflow, give name and ok.. and appears windows with a name Step 1.. no Stage no such thing.. and I cannot make right ...
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2answers
1k views

Update Lookup Column with Multiple values using Designer Workflow in SPO

In SP Online using designer workflow,I am trying to update a lookup column(with multiple values enabled) from another lookup column(with multiple values enabled).Both lookup columns are in different ...
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1answer
825 views

Workflow Manager - Authentication Issue

I've been trying to install Workflow Manager to work on my SP2013 farm but getting some odd errors that I'm unable to diagnose. When browsing to the https://workflow.domain:12290 via an elevated IE ...
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1answer
10 views

Complete task planner flow

SharePoint list item has 5 actions, which are sent to a planner task with flow. No issues here. Next flow, when a task completed change column status to completed. The issue is, if only one action is ...
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1answer
47 views

Workflow in a loop

I`m trying to create a workflow in SharePoint designer, to turn Pictures in to relative once posted on the blog. However each time a post is created the workflow runs 5 times. Any ideas on how i could ...
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1answer
1k views

Semicolon delimited text field used in email workflow

unfortunately, I still have some forms on SharePoint 2007. Somehow, a workflow that was created by a previous person disappeared (grew legs and walked away? idk). I am looking to recreate this ...
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1answer
1k views

Getting the value from a lookup column in Power Automate

Pretty simple: I have a lookup column that references another list of strings (multiple selection text field). In a workflow I want to get the values from that lookup column so I can put them in an ...
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1answer
799 views

SharePoint Workflow 2013 Get Item From Nested Dictionary

I have a sharepoint workflow dictionary in which I have following data: Userlist: [{"Id":3,"Value":"Tim Meier"},{"Id":2,"Value":"Hans Müller"}] This is what I get when I run the log and choose ...

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