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Questions tagged [workflow]

SharePoint workflow refers to the automation of a business process by step by step execution of steps. In many cases the workflow instances have indeterminate delays and overall duration due to the necessity to interact with human users. This differentiates workflow from other means of automation such as EventReceivers. There are two types of workflows - Sequential Workflows - State Machine Workflow

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13 views

sharepoint workflow email hyperlink changing https to http

I made a workflow that sends an email with a sharepoint hyperlink. This hyperlink must be accessible from an outside network so it has to be an https link. I have hardcoded a "click here" hyperlink ...
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25 views

Email alert for task due date

I am getting email alert on the creation of a new task, but not for due date. Can someone help? For testing purpose, I kept it as 30mins. Previously I tried for 1 day but no luck either.
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The field “substring” on type “Microsoft.SharePoint.Workflow.ROOT” does not exist or is not accessible

Creating a list workflow on SharePoint Designer 2013. My workflow shows no errors but after attempting to publish, comes back with "Errors were found when compiling the workflow. The workflow files ...
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How to get SharePoint designer online workflow subscriptionId

I would like to use rest api to trigger my manual workflows from a list. Would like users to select some various items and click a button and then trigger the workflow on each items I have this url ...
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52 views

Prevent workflow change from putting file into Draft mode

I have a document library which has some documents with metadata fields attached. Some of the metadata fields are edited by a workflow on create / edit. But we are finding when a file is Published ...
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30 views

Creating Weekly Reports

I want to create a weekly report that looks at the frequency of the distinct items in the "Created By" column on an incoming email library. Is there a way I could automate this, such as a workflow? ...
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File exists in windows drive

I've created a sharepoint workflow which attach the picture from C: drive (of email recipient) and show in outlook email. However, some of the users are on windows 7 and some of them are on windows 10,...
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21 views

Document Set Document has Different Permissions

I have a Document Library with one Document Set Content Type. When a new Document Set is created I run a Workflow that changes the permissions on the Document Set to specific users. This all works ...
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63 views

PWA Workflow gets Access Denied for API Call to get Assignments

I have a SPD 2013 Workflow on our PWA site that has been working fine for 6 months. My colleague has left the business and Admin have disabled his 365 account. Suddenly, the Workflow is failing and ...
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Setting list item permission using WCF services and Consuming it

I have been using SharePoint Workflows to automate approval processes. Occasionally, we get some of workflows failed for no obvious reason. After re-starting them, it works fine. To avoid these type ...
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How to view all SharePoint 2013 Workflows in a custom web page using CSOM?

I would like to monitor all of workflows in my site collection using CSOM. What is the best approach to achieve it?
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How do I create a REST call in SharePoint 2013 Designer to delete records from the Workflow History List?

I use the Workflow History List for debugging and the option of turning on debugging for flows that are in production. I would however like a workflow that purges the records in this list based by ...
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List of failed workflows in a site collection in SharePoint 2013

I would like to create a list of failed workflows in a custom page. I also want to add a couple of buttons to restart workflows if it is needed.
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How to set up a Yes/No field to select Yes for every 1 in 10 requests

I use SharePoint lists to raise requests for people to go through background checks, one in every 10 of these people undergoing these checks are required to have a criminal check. I have a CRC ...
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Send email on Tuesday or Thursdays using SP 2013 Workflow

I have created an approval request from using InfoPath that is connected to a Sharepoint 2013 list. My goal is to create a workflow that sends an email containing certain elements of the information ...
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Move files from folder to root of doc library using sharepoint 2010 workflow template in sharepoint 2013

i am using a sp2010 wf template on my sp2013 onprem library. I need to move a file inside a folder, back to the root of the library using this workflow. I am trying to set the path and name to ...
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How can I use REST API to update an existing file in a file library whilst retaining the Created date

I have a SP Designer 2013 workflow which copies a file from FileLibrary1 to FileLibrary2. I did this via the following REST API call: https://sharepointSite/sites/rootSite/_api/web/folders/GetByUrl('...
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Workflow Manager 2013 Install

I apologize if this is too close to some questions that have been asked but I cannot find any definitive answers on this, specifically for a farm similar to the setup I am working with. I am currently ...
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Count number of workflows

We are considering going with a subscription-based workflow. As a result, we need to know about how many workflows are being run on a monthly basis. Is there a way to see how many workflows start ...
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27 views

Sharepoint 2013 WPD Getting substring not working

I have no idea what I'm doing wrong here I have setup the workflow to copy 5 characters from these strings. I know the strings have data, because I'm logging that out as well. But, I'm getting ...
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80 views

Set a Field Equivalent in Microsoft Flow

I have a flow that is used for auto-numbering. My list has three different content types. I have a custom ID field that is populated by a variable. Each content type has a corresponding prefix [ie ...
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Workflow “Wait for Field Change” trigger action if field is selected a second time

This 2013 list workflow works fine to assign to someone, send an email and complete the workflow when the status field is Completed. My issue is if it is assigned back to someone before it is ...
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31 views

Error from workflow to update a list when value in another list changes

I created a workflow to update a list (Rooms) when another list (People) is changed. I want to assign a value in the Room column in People list and have the value in column LastName be added to the ...
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Get around for look up fields for workflows

So, I have an issue where I am using a workflow to manipulate some data. But I got this message: The field 'XXX' is not supported in query. The lookup list is in another web. Retry now How can I ...
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Get Lookup User and calculated fields values in 2013 workflow

I have my HTTP web request set up and looping through my list, and I can access the fields of each row in the responseContent, but I can't seem to get Lookup fields or calculated field values. They ...
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Discussion Board - Reply Email Workflow

I have a workflow that sends a notification to selected users when a new discussion topic has been added however when a person replies to a message i cannot get it to add the subject or the URL to ...
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Workflows - Working with look up columns from a parent site

So, I have these lists from the parent site that controls information that is being used in sub site lists. However, when I used a workflow to extract information from that column, sharepoint doesn't ...
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23 views

List 1 updates List 2, then should trigger workflow on List 2

I set up a workflow to update List 2 when List 1 is edited. Now I want this update to trigger a workflow. Apparently SharePoint does not treat an automatic (i.e. not user driven) update of List 2 as ...
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SharePoint 2013 document meta data re apply

Good day, I have a user who has a document already started in a workflow and being process. The issue is the comments field was set to be regular multi line (255 characters) when the workflow ...
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22 views

Schedule a list workflow

I am new to SharePoint and I am currently working on SharePoint 2013. I am currently facing an issue with a workflow in 1 of our applications. The workflow currently is a list workflow and works on ...
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19 views

SP19: Item Reminder

In SharePoint 2013 a custom SharePoint Designer workflow could be created to create a reminder email to be triggered on line items. In SharePoint 2019 how would I create a reminder email to be ...
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31 views

Workflow - copy document as a new version

I'm trying to copy a document from one library to another (within one site) with a 2013 SPD workflow. Both libraries have versioning enabled (no content approval). The target library already has a ...
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1answer
13 views

Reference sibling lookup items in a Designer Workflow

I have a basic data structure built up using SharePoint lists where the child list has a lookup column pointing to the parent list. There is always exactly one instance of each sibling item under a ...
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10 views

Sharepoint 2013 workflow Referring to Old Values on update list item

I have ListA and ListB, I am getting List B items in List A workflow based on some condition and updating the List B items. When I go back to List B I see items are updated as expected. Issue: List ...
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Return first value from lookup column value set to dictionary variable in SharePoint 2013 workflow

I have a multi-value lookup column that stores multiple IDs of items in a separate SharePoint list. I want the workflow to return the first ID from the multiple IDs stored in that lookup column. So ...
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126 views

link need to open when click on title column

Some trick request came. We had list with columns as "Title", "Owner", "Description", "External Path", "Requester". In "title" column, we have given name of item, under "Description" some matter given ...
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26 views

Separate editor/approver for each document AND subsequent approvals

I'm hoping you'll be able to give me some good ideas for this scenario in SharePoint Online. I need to create a document library (or something else if you have any ideas) with the following features: ...
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44 views

Finding number of days between 2 dates

I have a simple SharePoint item list . Consider this specific spreadsheet for an example: A1:(Last UnAssigned Date) contains a date. B1: (Status) Status contains a status Available/unavailable/. ...
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Default logo workflow

this is my form I want check the column if user doesn't upload the logo the logo will be default I was create this workflow but doesn't work can you help me please?
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38 views

Sharepoint workflow not triggering when email received into library

I have a SharePoint library with 2 workflows that have been configured to trigger when an item is created or changed within it. I want these workflows to start automatically when an email is received ...
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37 views

Pulling info from one of several columns

When documents are added to my library, one of 4 approval workflows runs based on the metadata entered on the item (if the document is for Sales, the Sales approval workflow runs, etc). I would like ...
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53 views

Workflow status page

suddenly workflow status page of 90% projects in project center show "sorry, someyhing went wrong" When i checked the ULS logs i found : "value connot be null" Is there any solution ! Application ...
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1answer
25 views

Queueing Workflow?

I am creating a list to use as a queue. I am wondering if there is a way to write a workflow that would notify a user when they person ahead of them in the list has completed their item? I am using ...
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14 views

MS Flow - Word file in attachment

I need some help with my flow. I want to add MS Word file in attachment of letter. How can I do that? By default I can add only .txt file in attachment of email. Thanks for attention.
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18 views

How to compare two fields and highlight only changes

I have such a scenario: When Item is edited on the list an email is sent with information about changes. Current solution: We created an additional list called Archive that holds information only for ...
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47 views

2013 Workflow not recognizing conditions and only updating first record

I have a very weird situation where I have three conditions that need to be met before the workflow should update another list with matching fields. The workflow fires but is updating only the first ...
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32 views

Workflow stuck in “Started” and never completes

I have a SharePoint 2016 workflow that only needs to kick off an email to a group of users and it is stuck in a "Started" state and never completes/sends out the emails. The error I receive in the ...
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5 views

sharepoint online automatically set user permissions on folders

I have a list and a document library in Sharepoint Online. When a user adds an item to the list -> automatically will be created a ROOTFOLDER, with in this rootfolder for example SUBFOLDER A and ...
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6 views

Due date with Microsoft workflow in the sharepoint

I have created a list in SharePoint and on the list I have a column for "receiving date". I need to have a workflow to send an email 15 days after the receiving date. Is there any way to make this ...
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27 views

How to add secondary approval?

There is a leave request form in sharepoint where employees need to apply for a leave through it. Employee's line manager comes up by automatically when employee opens the form. Of course, request is ...