Questions tagged [versioning]

Versioning enables you to store, track, and restore items in a list and files in a library as they are changed.

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22 views

How to recover a SharePoint list using the version history in Sharepoint Online?

How to recover a SharePoint list using the version history in SharePoint Online? I have a list which I have deleted a few records. How can I recover them using version history?
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13 views

Get file contents of previous 'Versions' in sharepoint library

My end goal is to attach historical versions of a file to an email using Power Automate. I.E. The last three months of test results which are stored on SharePoint with the same file name, which ...
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29 views

Powershell: Check if page has unpublished version?

How can I use PowerShell to check if the latest version of a publishing page has been published?
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116 views

Why more than 500 versions are getting created even limit is set

there is an issue where in a document library the default limit for number of versions for a document is 500 but its still creating more than 500 versions for a document. Did u guys see this issue ...
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37 views

After a MAJOR version is created, how do I retrieve previous minor versions

I had a Word file on a SP team site. When 500 minor versions accumulated, it would not accept further edits UNLESS a MAJOR version was started from the same file. I did that. Now the version is 1.1. ...
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1answer
19 views

Version history not saving properties

I have 3 environments on which I have Versioning turned on. Each of them is created from the same PnP template, and has the same logicApps/etc connected to them. On one of them however, version ...
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27 views

What do I need to do to enable version control?

I have full control on SharePoint site and have enabled Version Control on my list, however I do not see any versions when I click on the ellipsis next to my list in Site Contents. What else do I ...
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1answer
72 views

PowerShell PnP Unable to get file versions in big files

I'm using OneDrive (office 365 account) as a cloud backup, and I got a problem with the versioning system as for big files (outlook .ost and .pst mainly) it keeps generating new versions for the file ...
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2answers
336 views

SharePoint limits for major and minor versions

I am reading the SharePoint limits inside this link @ sharepoint-online-limits, where it says the following: Versions 50,000 major versions and 511 minor versions. So what will happen if the major or ...
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1k views

unable to edit a document online. Error “Upload Failed the minor version limit has been exceeded”

Some users has received the following error when they try to edit some documents inside online sharepoint site:- now based on my knowledge what we can control inside the document library's versioning ...
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46 views

Rename “Version comments” inside the document library's Upload.aspx page

When i open the Upload.aspx page for an online document library inside a new tab , i will get these fields:- My question is if i can rename the "Version Comments" field? i access the ...
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222 views

OneDrive Sync with SharePoint is showing the files in Read-Only mode

We have a document library inside our online classic team site, and it has a custom content type which mimic the built-in Document content type:- Also we have the following versioning settings:- Now ...
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34 views

What happens if multiple changes are made on an item of a SP list which has approval process in place

I have developed some flow in MS flow for managing some SP lists. MS flow sends an approval email to the admin for a change.If users keep editing the item the admin recives more emails. What happens ...
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29 views

Why the document will be checked out by default when uploading it while having a custom content type

I did the following:- I created a new modern SharePoint page >> inside it i added a Button web part, as follow:- The url for the button refers to the upload dialog for a document library, as ...
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775 views

Is there a way to stop editing an item when the approval status is pending in SP online list-i.e. submitted for approval?

Is there a way to stop editing an item when the approval status is in the pending mode in SharePoint Online list? i.e. restrict users to change an item when it is waiting for the approval process. I ...
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25 views

How to show the editor rather than the approver/(power automate user) in the Version History

I have a list in SP online which needs admin approvals. After the admin approve the change, some calculations are done and some fields will be populated in the Power Automate. Mohsen here is the admin ...
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50 views

If you reduce the SharePoint version history for a document library, will the oldest versions be deleted?

Example: The default major versioning history for a document library in SharePoint Online is 400 versions. I am looking to free up space in SharePoint Online. I want a document library to only retain ...
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28 views

Checking Non-Word Files Back In

I'm contemplating using SharePoint to manage shared files, including keeping a version history, and requiring check-out (the files contain certain modelling data). In SharePoint 2010, I can upload non-...
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33 views

SharePoint Versioning Enabled Yet not Working

As far as I am aware, there have not been made any changes to our versioning on SharePoint Online. Yet out of a sudden, changes in files or uploads of equally named files with differing content do not ...
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1answer
44 views

In SharePoint Document Library, Identify document version where content has been modified

In a document library, I've some documents with version history. How can we identify the versions where content(not metadata) of the file has been changed using C#? I have tried by comparing the size. ...
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1answer
27 views

Ensure first version of a document is published and visible when initially uploaded

We have an issue in our organisation where people upload documents, and then walk away thinking everybody else can see it. However, we have minor and major versions enabled, meaning documents in ...
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1answer
19 views

How can I associate a “document” with a SharePoint list, and have the workflow wait for the document to be checked in?

I have a SharePoint list workflow running on the latest/greatest SharePoint OnLine. I'm using SharePoint Designer 2013. Unfortunately, PowerApps Flow is not an option. I'd like to add some new ...
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1answer
46 views

Static link to latest version of picture on sharepoint

I have a picture which is on SharePoint which is versioned. I upload automatically a new version every day and now I want to embed this picture to a page. I tried to do it by clicking on the picture ...
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1answer
464 views

Get comments of previous versions checked in in SharePoint Online using Rest API

I am trying to retrieve comments from my previous check in's in a library file in SharePoint Online. In SharePoint Online I can see the Check in comments successfully present in all the file versions ...
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3answers
448 views

Replacing file in SharePoint folder- new file is displayed in browser, old file displayed in app

Having been working on a document offline for a while, I tried copying it to the relevant folder on SharePoint- which already had the original version of the document. When dragging my local copy of ...
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63 views

SharePoint Online page version [closed]

I can't find a versioning of the page. Is there an option for Office 365 SharePoint? Cloud version.
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2answers
292 views

Deleting a version from a custom list item will only remove the data inside field/s with “Append Changes to Existing Text = Yes”

I am working on custom list inside SharePoint online, and the list have major versions turned on. so now when i click on the date inside a field which have "Append Changes to Existing Text = Yes" >> i ...
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1answer
100 views

Updating an XSLX file which is already in use

I am using File.OpenBinaryDirect in Microsoft.SharePointOnline.CSOM to download an .xlsx file from a document library, then change the file and uploaded it again (using File.SaveBinaryDirect). This ...
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1answer
29 views

Previous version of document gets saved as most current version when the true most recent version is saved

I have a document library with versioning enabled (major only). We are experiencing an intermittent issue where while saving a document, a previous version of the document is saved as one version ...
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2answers
254 views

(PnP Powershell) Note type fields appear to be empty when versioning is enabled

I'm trying to build a script that will copy the contents of a list from a site to another list in a subsite or a different site. Unfortunately many multiline text fields (FieldType = Note) appear to ...
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1answer
2k views

Uploading a new version of a pdf file

I know how to upload a new version of a document in SharePoint. However, I want to upload the new version of a PDF or a zip file. Is it also possible to have different version for non-office ...
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2answers
174 views

Can I set version number of SharePoint Online documents?

I've just read these two questions: "Set version of a document" "Is it possible to set the version number of SharePoint document?" but I would like to be sure that nothing has changed and that I ...
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2answers
145 views

Combining five files with same content but different names into one file with versions in sp2019

I am working with SP2019, on the file share there is a Legal folder added which gets lot of files dumped into it. Once users work on files, they save it there and send it to external party for review....
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883 views

Submit Major Version from Microsoft Flow, without content approval

Is it possible to publish a major version of a document using Microsoft Flow, specifically when Content Approval is disabled? I cannot see any relevant Flow actions that might accomplish this for me.
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1answer
80 views

Managed Property for Version History & Comments

I'm currently working with a spfx web part that utilized managed properties to pull information about documents. I would like to be able to pull the most recent version and the comment associated with ...
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1answer
23 views

Can I have a free-text comment tagged to a specific document that WON'T create a new version when edited?

I understand that if I have versioning enabled in my document library, then any changes I make to a document or its metadata will be represented in a new version of that document. My customer has ...
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1answer
2k views

Sharepoint Online - Disable Versioning, or force onedrive to not clone objects

We reached Sharepoint Online storage limit because of versioning size of non-Office files. OneDrive on Mac (or sharepoint) is just cloning files as revision so e.g. i have a ~400MB file with 40 ...
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0answers
46 views

How to get all versions of a multi-line text field in a workflow

I have a custom list with versioning which contains a multi-line text field with append. In any workflow (insert, update triggered...) i cannot read the content of that field (always blank) although i ...
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496 views

How can I add the Version number AND Date to the footer of a document?

I've already figured out how to add the Version number using the method below: https://www.ilikesharepoint.de/2014/06/sharepoint-display-sp-version-number-in-a-word-document/ However, I need to ...
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1answer
135 views

Alternatives to Versioning?

Are there alternatives to use Versioning? I have a customer who works in an environment that is strict on using versioning AND, for this particular project, rightfully so (about 2000 pdf files in one ...
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1answer
51 views

share point document version still incrementing even after disabling the versioning and minor versioning

I have a SP 2013 document library with content approval and versioning enabled. Now through a console application I am disabling the content approval and versioning to updated the document and after ...
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2answers
24 views

Should Document library versioning be enabled when storing XML files?

Should Document library versioning be enabled when storing XML files? I know the advantages of turning it on for MS office documents. Does it do any good turning it on for XML files and folders?
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1answer
11 views

check out / check in tracked as a an edit

Is the act of checking out and checking in a document considered an edit? We are trying to determine if someone was in fact editing a document or just opening and looking at a document. We did not ...
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1answer
362 views

The 'no versioning' is back for modern sites?

In my tenancy I can still see the 'no versioning' option in modern sites. The option is missing from sites created from the central admin. This tenancy did not opt out from the deployment of removing ...
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1answer
304 views

When Drag/Drop a file inside a document library, error “A file with the name XXXX.oft already exists. It was last modified”

We have sharepoint 2013 on-premises, and inside a team site we have a document library which does not have versioning enabled, as follow:- now i uploaded a file named n1.oft using the "upload&...
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321 views

Restore List item to the older version using CSOM C# approach

we need to restore list items from a particular list (not document library) to the older version but what i can understand is for document libraries we do have that provision like Item.File.Versions....
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2answers
31 views

SharePoint Versioning

I have a published document in an Approved status and need to make changes to it. However, I still want the approved published document visible in the library with still an approved status, but also ...
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2answers
86 views

Site Assets library still carries the 'No versioning' option

Am I correct in noticing that all default Site Assets libraries can still be set on 'No versioning' like it used to be for normal libraries? Is there a way with powershell or similar to turn to 'no ...
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1answer
2k views

How to restore a previous version of an Infopath form when changes were made to the template?

We are working on a SharePoint 2013 Environment. We recently made changes to the form template and published it. We are able to access the new template by opening up a new form from the Document ...
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2answers
41 views

How can I update the Editor/Author field of a versioned item

I am using a multiline text field with Append Changes to Existing Text enabled. So everytime I add a new comment it creates a new version with, Created by set to the user who triggered the action. I ...

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