Questions tagged [versioning]

Versioning enables you to store, track, and restore items in a list and files in a library as they are changed.

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303 views

Disk space usage of file versions

Let's say I have checked in a 10 MB file to a document library. Now I change a single byte in the file and check in again. How much disk space does the file use in the content database? ~20 MB or ...
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1answer
74 views

To view version history along with documents

I am working in SharePoint office365 environment. I have enabled versioning for one of my document library. I need to see the document in each version. Is it possible? If so how to achieve it?
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908 views

How to Disabled Approval Workflow When Editing List Item

I have a list which users are able to submit new contacts to, but these contacts need approval before they can be accessed by everyone. In order to achieve this, I went to : List -> List Settings -> ...
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1answer
114 views

Restrict Approval Requirement to List Item Creation

I have set an approval requirement on my list, so that whenever an item is created, it will be in "draft mode" until it is approved by the user with the required permissions. Here is a screenshot of ...
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1answer
25 views

how site versioning is configuration

Is it possible to configure versioning in a site to be automatically available in every document library created within the site? If it is possible how is it done?
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1answer
932 views

SharePoint 2010 version history limit

I was reading about SharePoint 2010 list and library version history boundaries and found, that the limit is 400'000 (source link from Technet). But I got a bit confused - does this limit refers to ...
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58 views

Can't change library versioning settings

In SharePoint 2010, I have a default document library in a customized team site template (which I didn't create). When I try to change the versioning settings in the library to Create major and minor (...
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1answer
215 views

Avoid generating empty listitem versions

In our SharePoint farm there are some lists with the listitem versioning feature activated. It works great, but it creates also a new version if a user saves without editing any fields. I know that ...
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1answer
21 views

Reimport document into Sharepoint to preserve previous versions

I have Word document that went through multiple version (in Sharepoint). One of the authors downloaded a copy and make changes and sent me the document via email. Is it possible to add that new ...
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2answers
2k views

Use client-side people picker in New/Edit form

We have an on-prem SP 2013. We have custom new and edit forms for some specific content types. The out of the box new/edit forms have the "good" client-side people picker, but as soon as we create ...
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1answer
26 views

Configuring versioning for audit sensitive data

With document libraries I have often found the advice to never set versioning on without setting an upper limit on the number of major and minor versions. One such case being this - refer point 6. ...
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2answers
741 views

Are SharePoint document versions incremental or self-contained?

Consider a scenario that I have a document of 100 kB, stored in a document library where versioning is turned on. Now I add a few lines to it and remove a few lines. The new size is 105 kB. Would ...
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1answer
45 views

Document Versioning

If I don't explicitly mention the number of versions and uncheck Keep the following number of major versions in Versioning Settings of a document library then does it holds the maximum value of 400,...
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Draft entry owners' record lost in list item (which uses content approval) are lost

I have a custom list in sharepoint 2010. It includes a "Description" column which allows appending changes to existing text. It is needed to track who has entered the comment to any list item. This ...
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1answer
343 views

SharePoint Online List Minor Versions?

I have a requirement that SharePoint Lists should require Content Approval. Draft versions of the List entries should undergo Workflow Approval first before users with lesser permissions (Ex. Read) be ...
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2answers
75 views

Column Versions

Is there any way of adding a column to show the previous version of an approval status? I want 2 columns: one to show the current version and the second column to show the previous version of the '...
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1answer
5k views

Programmatically Get Version Changes for List Item in SharePoint 2013

Is it possible to get only the changes (changed field values) from every version of a List Item in SP 2013? If so, can anyone please explain it in detail with code?
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1answer
1k views

How can I extract all versions of the documents in a library?

I have a document library in a SharePoint Online site, which holds many PDF files, each with several versions in the history. Is there a way I can easily download all versions of every file?
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1answer
45 views

Apply versioning to the list forms

Each list in SharePoint comes with default forms and view pages such as DispForm.aspx, NewForm.aspx, EditForm.aspx, AllItems.aspx. As far as I know versioning can be applied to list items. So my ...
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1answer
294 views

How to automatically update documents generated by another system as new versions?

We want to share documents in a SharePoint Document Library (SP 2013) which are automatically generated each week by another software system. These documents are in PDF and RTF format (maybe also ...
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40 views

Enable versioning for all the lists under a site through site definition

I want to enable versioning for all the lists under a site through site definition xml. Note: Would not prefer powerhshell script.
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1answer
521 views

Move files to subsite and retain version history, no coding (Sharepoint Online)

We are dividing our team's site into more specific subsites, and I'm trying to migrate some files from the site's Documents library to a subsite without losing the version history. I know this ...
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1answer
2k views

Error :- Unable to index into an object of type Microsoft.SharePoint.SPListItemVersion

I am working on an Issue tracking list inside SharePoint team site and i need to modify the "Editor" & "Modified" fields for an existing item's version comment:- so i wrote the following power-...
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0answers
46 views

Workflow for current version of excel document

I have an excel document I am maintaining on SP, and at-least once a week this document needs to be mailed to several people. Not all are SharePoint enthusiast so I need to maintain their requirements ...
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2answers
178 views

Large OneNote File in Library

I'm working in SharePoint 2010 and I'm trying to do some farm clean up so I ran a report on the largest files across all sites. I'm seeing .one (OneNote) files at the top of the list. The largest is ...
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1answer
948 views

Does version control consume storage space in personal OneDrive?

When I overwrite a file while uploading via SharePoint CSOM, does the identical version consume space in my personal OneDrive for Business?
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1answer
162 views

Versioning draft Item security gives error “sorry, this item hasn't been shared with you”

I have content approval workflow in Pages Library. I have set the Draft Item security to "Any User Who can edit items". Now problem is when a user with only Read access wants to view the page (which ...
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1answer
2k views

Remove all versions from a single site/document library in SharePoint 2007

We are preparing to migrate content from a SharePoint 2007 environment to a SharePoint 2013 farm, by way of a third party tool. As part of the pre migration cleanup, I've been looking at document ...
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1answer
38 views

Document library directly on edit form

I need to have versioning with draft version and approval. Custom list has only major version and not minor. So i could use document library but i don't have document to upload. Are there a way with ...
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0answers
193 views

“Publish” tab missing from pages

I am facing a weird issue. In one of the tenant, the Publish tab is missing from the ribbon. Both the publishing features are activated and the versioning setting of pages library is set to Create ...
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1answer
603 views

SPListItemVersion determine which fields updated

For out of the box, the version history will only display the updated fields. How can I determine whether a field has been updated for a specific version programmatically? My end goal is to display ...
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0answers
37 views

How to get modified page content from last saved version in SharePoint 2013

How can we query or fetch the only modified Page Content from the last published version in SharePoint 2013.
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1answer
115 views

Limit minor version decimal point

I'm using Sharepoint 2013. I would like to know if it's possible to limit the decimal point of the minor version. For example, currently the minor version goes from 1.8, 1.9, 1.10, 1.11, 1,12..... ...
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1answer
1k views

Drag & Drop a New Version

When a file is drag and dropped into a document library that has versioning enabled (a document set in my case) and a file with that name already exists, SharePoint shows this message: But when a ...
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1answer
506 views

Determine if SPD workflow is saved or published?

How do I know if a SharePoint Designer workflow is only saved instead of published? If another user saves the workflow, will I see their changes?
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1answer
3k views

Access Old Version File objects with CSOM

I created a WCF service that uses Client-side Object Model (CSOM) to query file information from a SP Document Library. I need to create a List<File> with all the files associated with all the ...
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1answer
156 views

Version and the affect on List View Thresholds

If a list has versioning enabled, is it only the current version that counts in the list view threshold limit? Ex: 1 record has 3 older versions. Does it count as 1 or 4?
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1answer
2k views

Enable versioning on document libraries excluding some

I have enabled 10 major versions on all document libraries in my farm using the code below but I now need to exclude a few specific sites so that the major version number can be different to 10. How ...
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1answer
437 views

Can a SPD workflow set variable to current item's latest approved version value?

We have a reusable workflow created with SharePoint designer. We are using SP2010 workflow engine. The workflow will be used on a list which content approval is enabled. We have a problem on "set ...
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2answers
1k views

How to add columns to Relevant Documents Web Part?

The client has a custom aspx page that displays to users files that have not been checked in (marked by an icon), version number, user that the file is checked out to (marked out), Library location, ...
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1answer
476 views

Delete major version powershell csom

I have a document library where i have uploaded documents it has 2 major versions and i want to delete the first major version. Is there powershell csom code i can used to do this
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1answer
169 views

How does changing an InfoPath form's ID affect existing user forms?

If a user has an existing InfoPath form that was created with a template, and then this template's form ID changes (and that's all that changes), what happens to the user's form? Is it still ...
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1answer
97 views

Turning on document library versioning with existing documents

I have a document library with documents already inside, I have turned on "Create major and minor (draft) versions" and enabled the version number in the view. All the documents default to a version ...
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1answer
427 views

Get the previous version of a document and set the link to a field

How can I access the link to a previous version of a document in a library and assign that value to the new version of the document? eg. Version 2 has been submitted and I want a link to the pervious ...
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0answers
35 views

Undo unwanted site reset

A user claims to have made changes to a Sharepoint 2013 site as recently as yesterday. When they checked again this morning the changes had been lost. They say they saved etc but when I have looked ...
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1answer
777 views

Rejecting an approved document will hide it from the visitor users even if there is a previous approved version for the document

I am facing a critical problem inside my SharePoint document library. here is the scenario:- I have a team site collection inside SharePoint 2013. i add a document library inside the Team site. I ...
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2answers
650 views

Sharepoint rest api Version number increments on Checkout rather than check in

Consider a file whose current version number is 1.0. I am checking out the file through rest api and the UIVersionLabel property of the file, is incremented to 2.0 after checkout operation. When i ...
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2answers
215 views

Enable major versioning javascript

How could I enable major versioning on list? My code is not working and I don't get any errors. _spBodyOnLoadFunctionNames.push(onPageLoad()); function onPageLoad() { ...
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1answer
3k views

511 limit for minor version is per item or per library

I have gone through below link https://technet.microsoft.com/en-us/library/cc262787.aspx which says The maximum number of minor file versions is 511. This limit cannot be exceeded. My Question ...
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2answers
213 views

Keep first document version and last “X” number of versions

We are looking at our document library settings and wondering if it is possible to have the following for versioning: Always keep the first version of a document uploaded If we set versioning @ the ...