Questions tagged [versioning]

Versioning enables you to store, track, and restore items in a list and files in a library as they are changed.

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21 views

Updating an XSLX file which is already in use

I am using File.OpenBinaryDirect in Microsoft.SharePointOnline.CSOM to download an .xlsx file from a document library, then change the file and uploaded it again (using File.SaveBinaryDirect). This ...
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1answer
25 views

Previous version of document gets saved as most current version when the true most recent version is saved

I have a document library with versioning enabled (major only). We are experiencing an intermittent issue where while saving a document, a previous version of the document is saved as one version ...
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18 views

(PnP Powershell) Note type fields appear to be empty when versioning is enabled

I'm trying to build a script that will copy the contents of a list from a site to another list in a subsite or a different site. Unfortunately many multiline text fields (FieldType = Note) appear to ...
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1answer
17 views

Uploading a new version of a pdf file

I know how to upload a new version of a document in SharePoint. However, I want to upload the new version of a PDF or a zip file. Is it also possible to have different version for non-office ...
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17 views

Approver of content approval

I need your help, I have document library where there is major versioning enabled and content approval is enabled. A approver approves the item from approve/reject option in the document library. I ...
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2answers
54 views

Can I set version number of SharePoint Online documents?

I've just read these two questions: "Set version of a document" "Is it possible to set the version number of SharePoint document?" but I would like to be sure that nothing has changed and that I ...
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2answers
84 views

Combining five files with same content but different names into one file with versions in sp2019

I am working with SP2019, on the file share there is a Legal folder added which gets lot of files dumped into it. Once users work on files, they save it there and send it to external party for review....
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1answer
107 views

Submit Major Version from Microsoft Flow, without content approval

Is it possible to publish a major version of a document using Microsoft Flow, specifically when Content Approval is disabled? I cannot see any relevant Flow actions that might accomplish this for me.
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1answer
33 views

Managed Property for Version History & Comments

I'm currently working with a spfx web part that utilized managed properties to pull information about documents. I would like to be able to pull the most recent version and the comment associated with ...
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1answer
21 views

Can I have a free-text comment tagged to a specific document that WON'T create a new version when edited?

I understand that if I have versioning enabled in my document library, then any changes I make to a document or its metadata will be represented in a new version of that document. My customer has ...
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1answer
170 views

Sharepoint Online - Disable Versioning, or force onedrive to not clone objects

We reached Sharepoint Online storage limit because of versioning size of non-Office files. OneDrive on Mac (or sharepoint) is just cloning files as revision so e.g. i have a ~400MB file with 40 ...
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24 views

How to get all versions of a multi-line text field in a workflow

I have a custom list with versioning which contains a multi-line text field with append. In any workflow (insert, update triggered...) i cannot read the content of that field (always blank) although i ...
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1answer
30 views

How can I add the Version number AND Date to the footer of a document?

I've already figured out how to add the Version number using the method below: https://www.ilikesharepoint.de/2014/06/sharepoint-display-sp-version-number-in-a-word-document/ However, I need to ...
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1answer
126 views

Alternatives to Versioning?

Are there alternatives to use Versioning? I have a customer who works in an environment that is strict on using versioning AND, for this particular project, rightfully so (about 2000 pdf files in one ...
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1answer
28 views

share point document version still incrementing even after disabling the versioning and minor versioning

I have a SP 2013 document library with content approval and versioning enabled. Now through a console application I am disabling the content approval and versioning to updated the document and after ...
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2answers
21 views

Should Document library versioning be enabled when storing XML files?

Should Document library versioning be enabled when storing XML files? I know the advantages of turning it on for MS office documents. Does it do any good turning it on for XML files and folders?
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1answer
11 views

check out / check in tracked as a an edit

Is the act of checking out and checking in a document considered an edit? We are trying to determine if someone was in fact editing a document or just opening and looking at a document. We did not ...
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1answer
93 views

The 'no versioning' is back for modern sites?

In my tenancy I can still see the 'no versioning' option in modern sites. The option is missing from sites created from the central admin. This tenancy did not opt out from the deployment of removing ...
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32 views

Workflow - copy document as a new version

I'm trying to copy a document from one library to another (within one site) with a 2013 SPD workflow. Both libraries have versioning enabled (no content approval). The target library already has a ...
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1answer
103 views

When Drag/Drop a file inside a document library, error “A file with the name XXXX.oft already exists. It was last modified”

We have sharepoint 2013 on-premises, and inside a team site we have a document library which does not have versioning enabled, as follow:- now i uploaded a file named n1.oft using the "upload" option....
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134 views

Restore List item to the older version using CSOM C# approach

we need to restore list items from a particular list (not document library) to the older version but what i can understand is for document libraries we do have that provision like Item.File.Versions....
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2answers
26 views

SharePoint Versioning

I have a published document in an Approved status and need to make changes to it. However, I still want the approved published document visible in the library with still an approved status, but also ...
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2answers
40 views

Site Assets library still carries the 'No versioning' option

Am I correct in noticing that all default Site Assets libraries can still be set on 'No versioning' like it used to be for normal libraries? Is there a way with powershell or similar to turn to 'no ...
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1answer
444 views

How to restore a previous version of an Infopath form when changes were made to the template?

We are working on a SharePoint 2013 Environment. We recently made changes to the form template and published it. We are able to access the new template by opening up a new form from the Document ...
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2answers
34 views

How can I update the Editor/Author field of a versioned item

I am using a multiline text field with Append Changes to Existing Text enabled. So everytime I add a new comment it creates a new version with, Created by set to the user who triggered the action. I ...
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1answer
21 views

SharePoint 2010 versioning

We would like to implement SharePoint versioning but our QMS Controlled Documents already have version which is done manually. Is there a way to set up versioning and then set the version number to ...
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337 views

Read all values from a column with “Append Changes to Existing Text” using CSOM

I am trying to read set of items from a SharePoint list where one of the multiline column, has the "Append Changes to Existing Text" property set to true. I tried using REST API and it fetches only ...
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14 views

when i updated any other column, its repeating and apend same values and showing in list version code below

Hi I am using the following below code, but when I updated any other column, it's Repeating/Appending and showing this: function getAllnotesList(requestId){ $().SPServices({ operation: "...
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1answer
506 views

Moving document causing this error “ smaller version limit than the source ”

we want to move files from an online document library to another online document library inside the same site collection, using the "Move to" button, but i got this error:- ... a smaller version ...
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1answer
46 views

Change approval status after insert item via Sharepoint REST API

I recently noticed that by modifying the column of an item in a list with active versioning, however much the item is approved, it changes the status to draft. When faced with this problem I decided ...
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21 views

Location of (permanently) deleted minor versions from OneNote file

currently in our company environment we have OneNote Online file stored in our SharePoint 2013 (site assets) and on OneDrive: -https://XXX.XXXX.net/sites/pl-p46/SiteAssets/Showroom%20PL%20Notebook?...
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1answer
39 views

Sharepoint 2013 Undo last publishing

On Sharepoint 2013 when you modify and save a published item you get a draft version with the last published item still published: No. Modified Modified By Size 2.1 11/...
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1answer
47 views

How does sharepoint online store the documents versions. does it only store the differences between versions

I am not sure how does sharepoint online managed the versions for the documents inside document libraries? For example let say that i have a document with 50 pages and the document is on version 1, ...
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1answer
44 views

Versions of ListItems in SharePoint REST API?

i need to to create/access versions of SharePoint-ListItems (major/minor versions) using REST. If I understand the SharePoint 2013 REST Syntax (wall posters) correct, than it should be possible to ...
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22 views

Seeing Version column in Access linked list

I've turned on versioning for the list. It shows in the SharePoint List. However when I link the list to my Access database the Version column isn't showing up. All the other columns do. Thoughts?...
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1answer
69 views

Get list item values from SP.FileVersion object (JSOM)

Using the following JavaScript function, I am able to get all versions of a specified list item: function getListItemVersions(listTitleOrId, listItemId) { let context = null; let web = null; ...
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1answer
24 views

How to handle VSTS and TFS during migration from sharepoint 2013 to SharePoint online

How to handle VSTS and TFS during migration from sharepoint 2013 to SharePoint online. What are the things that need to be setup in SharePoint Online for that and will the versions be preserved while ...
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1answer
47 views

Permission level needed to allow reading only the current version

How can I set the permission for a document or library such that the user (or user group) can read only the current version of the document and have no access to older versions.
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1answer
59 views

Event Receiver - Revert back last version of document Update on Item Updating or Item Updated Event

I want to revert back the last updated version of Document through Event Receiver on specific condition occurred. I have 1 Document Library, in which I have assigned a content type. In content type ...
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1answer
300 views

Error “The label reference, Version, could not be found”. when adding a Label to my Document site content type's “Information management settings”

I want to show the document versions inside our sharepoint online document libraries' items. so i follow these steps, which show how we can add a Label inside our document list content type:- https://...
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2answers
1k views

File not updating latest version

I have an issue with a document library where a file is being uploaded as an updated version, however, the old version is still visible (image below). What should normally happen is the newer and ...
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1answer
306 views

Exporting item version check in comments

I have followed this answer to extract the list of versions in my document library to excel: However, while the table lists all the versions it only displays (and repeats) the most recent check-in a ...
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1answer
164 views

Is it possible to override a published file version?

I want to modify a lot of files in SharePoint programmatically, but it's important to not create a new version. When versioning is turned off for a list, this is easy to do using file.CheckOunt(); ...
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0answers
16 views

replace files with the same name in libray rut or folders

i use folders in sharepoint libraries for the follwing reasons: when library has more than 2500 files when i want different permision for some files when i want to sync some files. and i ...
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2answers
188 views

Modify Document Version date SP2016

I have a stack of documents i need to upload into sharepoint they are all different versions of the same document. i'm planning to upload each document into SharePoint and make them different ...
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3answers
100 views

How to limit the amount of versions per file?

Our client uses Sharepoint (Office 365). They have multiple sites setup. They have a 50GB limit overall. I found that some Excel files are 3GB+ large due to it keeping 3000+ versions of the file. We ...
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1answer
171 views

Publish Major Version Comment access in SPD workflow?

When publishing a major version of a document, SharePoint prompts the user for comments on their changes. These comments seem to appear in the "Check In Comments" column. Is there a way to capture ...
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1answer
18 views

How does timing of Document Publishing and Crawl affect Search Results

Once a document has been published (Version 1), has been crawled, and is available to search in SharePoint Online, if the document is republished with the next version (Version 2), does the crawl have ...
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1answer
37 views

Sharepoint Online, Getting the Versions of a document only returns older versions of the document and not the current

I am developing a desktop app in c# using CSOM to run against an o365 SharePoint solution. I managed to get the version, however in testing I have noticed that I am always getting the second newest ...
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1answer
39 views

Copy document between libraries

In library1 that has major versions activated, document A has 30 versions and same document is copied, programmatically, in library2 there are 10 versions. User realizes he made a mistake and wants ...