Questions tagged [versioning]
Versioning enables you to store, track, and restore items in a list and files in a library as they are changed.
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How can UserB submit a document for publish after UserA submition was rejected?
I was doing some experiments related to out-of-box content approval functionality on a SharePoint 2019 document library.
While trying out some common user case something that I never realized came to ...
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Can we define a default value for the number of major versions inside our SharePoint libraries for new and existing libraries
When we create a new SharePoint site and/or new document libraries, they will have their number of default major versions to 500
so is there a way to change this number to be 50 instead of 500 and ...
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Can I change how frequently document versions are created?
I have several files (report drafts) located in a document library. Various teams collaborate on these documents continuously, meaning we blow through versions very quickly. Due to server space ...
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What will happen if we change the number of versions to be 100 instead of 500 to utilize our storage
Inside our SharePoint Online tenant we want to free some space, and inside our document libraries we have set to keep that latest 500 versions, as follow:
Now if we set the number of versions to be ...
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Versioning of documents
I was working on the approval process of a SharePoint document. I did the following:
Check out the document
Make necessary changes to the document
Check-in the document as a Minor version (draft) 3.1
...
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We're sorry, we encountered an unexpected error. Please refresh the page and try again
When I try to choose a saved template to create a new page, page auto saves which creates multiple duplicates in site page library.
When i click on save as draft it throws error box:
Changes not saved
...
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2
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199
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Versioning - possible to remove overwrite possibility when checking in a file?
I want to know if it is possible to remove this option from checking in files?
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141
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Version comment when adding a document version
I would like to add a version comment in version history.
I have a file in a library with all it properties entered.
I then draw a new version of the file over the library windows and add a new ...
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Always display current version of image on SharePoint page
I have an image captured out of an email and added to my Content Library every morning. Then I want to display that image dynamically on my SharePoint page.
The issue I am having is that it will ...
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720
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Different column view for Folders vs Files in Document Library
I have a document library that contains 4 folders. Each folder contains files that need to be approved or rejected. Therefore, I have versioning settings turned on so I can capture approvals in the &...
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SharePoint Rest API to select Url from File Version
I have used the following URL:
https://xyz.sharepoint.com/teams/Analytics/_api/web/GetFolderByServerRelativeUrl('/teams/Analytics/Shared%20Documents/DataMaster')/Files('Transaction.xlsx')/versions
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Current Item:Version has wrong version number in SP 2010 workflow
I have a workflow on a library. It first checks if the Current Item:Version ends in ".0" (to see if it's a major version). I have a Log statement at the beginning of the workflow to record ...
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204
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SharePoint 2013: Latest version of file not showing latest changes
There is a file called xyz.xlsx with version 1 in a document library in SharePoint 2013.
a user checks out this xyz file, opens it in excel, makes some changes, saves and checks the file back in. ...
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Sharepoint versioning omitting versions / automatically merging
To anyones knowledge, does sharepoint somehow omit versions, or merge them, once they "repeat"?
I have a sort of linear approval workflow. Approver A fills in some data, changes the value in ...
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183
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How to find the user who has created a draft item in a SharePoint list
I am trying to find out the name of a user who has changed something in an SP list. I am calling this API:
https://tenant.sharepoint.com/sites/sitename/_api/web/lists/getbytitle('listname')/Items(ID)/...
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Document library keeps forgetting its settings
I have a document library on a SPO site which I need to customize.
I want it to have the following settings:
Require content approval for submitted items? Yes
Require documents to be checked out ...
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Avoiding Minor/Major limits errors
I have a SharePoint online document library, and we have enabled minor and major versioning, now some documents will be edited by many users, so we are expecting that the Major (50,000) & Minor (...
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How to recover a SharePoint list using the version history in Sharepoint Online?
How to recover a SharePoint list using the version history in SharePoint Online?
I have a list which I have deleted a few records. How can I recover them using version history?
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Powershell: Check if page has unpublished version?
How can I use PowerShell to check if the latest version of a publishing page has been published?
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Why more than 500 versions are getting created even limit is set
there is an issue where in a document library the default limit for number of versions for a document is 500 but its still creating more than 500 versions for a document. Did u guys see this issue ...
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After a MAJOR version is created, how do I retrieve previous minor versions
I had a Word file on a SP team site. When 500 minor versions accumulated, it would not accept further edits UNLESS a MAJOR version was started from the same file.
I did that. Now the version is 1.1. ...
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37
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Version history not saving properties
I have 3 environments on which I have Versioning turned on. Each of them is created from the same PnP template, and has the same logicApps/etc connected to them. On one of them however, version ...
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What do I need to do to enable version control?
I have full control on SharePoint site and have enabled Version Control on my list, however I do not see any versions when I click on the ellipsis next to my list in Site Contents. What else do I ...
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PowerShell PnP Unable to get file versions in big files
I'm using OneDrive (office 365 account) as a cloud backup, and I got a problem with the versioning system as for big files (outlook .ost and .pst mainly) it keeps generating new versions for the file ...
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SharePoint limits for major and minor versions
I am reading the SharePoint limits inside this link @ sharepoint-online-limits, where it says the following:
Versions
50,000 major versions and 511 minor versions.
So what will happen if the major or ...
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unable to edit a document online. Error "Upload Failed the minor version limit has been exceeded"
Some users has received the following error when they try to edit some documents inside online sharepoint site:-
now based on my knowledge what we can control inside the document library's versioning ...
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134
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Rename "Version comments" inside the document library's Upload.aspx page
When i open the Upload.aspx page for an online document library inside a new tab , i will get these fields:-
My question is if i can rename the "Version Comments" field? i access the ...
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OneDrive Sync with SharePoint is showing the files in Read-Only mode
We have a document library inside our online classic team site, and it has a custom content type which mimic the built-in Document content type:-
Also we have the following versioning settings:-
Now ...
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38
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What happens if multiple changes are made on an item of a SP list which has approval process in place
I have developed some flow in MS flow for managing some SP lists.
MS flow sends an approval email to the admin for a change.If users keep editing the item the admin recives more emails. What happens ...
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461
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Why the document will be checked out by default when uploading it while having a custom content type
I did the following:-
I created a new modern SharePoint page >> inside it i added a Button web part, as follow:-
The url for the button refers to the upload dialog for a document library, as ...
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3
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Is there a way to stop editing an item when the approval status is pending in SP online list-i.e. submitted for approval?
Is there a way to stop editing an item when the approval status is in the pending mode in SharePoint Online list? i.e. restrict users to change an item when it is waiting for the approval process. I ...
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How to show the editor rather than the approver/(power automate user) in the Version History
I have a list in SP online which needs admin approvals. After the admin approve the change, some calculations are done and some fields will be populated in the Power Automate.
Mohsen here is the admin ...
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909
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If you reduce the SharePoint version history for a document library, will the oldest versions be deleted?
Example: The default major versioning history for a document library in SharePoint Online is 400 versions.
I am looking to free up space in SharePoint Online.
I want a document library to only retain ...
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Checking Non-Word Files Back In
I'm contemplating using SharePoint to manage shared files, including keeping a version history, and requiring check-out (the files contain certain modelling data). In SharePoint 2010, I can upload non-...
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SharePoint Versioning Enabled Yet not Working
As far as I am aware, there have not been made any changes to our versioning on SharePoint Online. Yet out of a sudden, changes in files or uploads of equally named files with differing content do not ...
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In SharePoint Document Library, Identify document version where content has been modified
In a document library, I've some documents with version history.
How can we identify the versions where content(not metadata) of the file has been changed using C#?
I have tried by comparing the size. ...
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Ensure first version of a document is published and visible when initially uploaded
We have an issue in our organisation where people upload documents, and then walk away thinking everybody else can see it. However, we have minor and major versions enabled, meaning documents in ...
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How can I associate a "document" with a SharePoint list, and have the workflow wait for the document to be checked in?
I have a SharePoint list workflow running on the latest/greatest SharePoint OnLine. I'm using SharePoint Designer 2013. Unfortunately, PowerApps Flow is not an option.
I'd like to add some new ...
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Static link to latest version of picture on sharepoint
I have a picture which is on SharePoint which is versioned. I upload automatically a new version every day and now I want to embed this picture to a page.
I tried to do it by clicking on the picture ...
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Get comments of previous versions checked in in SharePoint Online using Rest API
I am trying to retrieve comments from my previous check in's in a library file in SharePoint Online.
In SharePoint Online I can see the Check in comments successfully present in all the file versions ...
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Replacing file in SharePoint folder- new file is displayed in browser, old file displayed in app
Having been working on a document offline for a while, I tried copying it to the relevant folder on SharePoint- which already had the original version of the document.
When dragging my local copy of ...
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SharePoint Online page version [closed]
I can't find a versioning of the page. Is there an option for Office 365 SharePoint?
Cloud version.
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Deleting a version from a custom list item will only remove the data inside field/s with "Append Changes to Existing Text = Yes"
I am working on custom list inside SharePoint online, and the list have major versions turned on. so now when i click on the date inside a field which have "Append Changes to Existing Text = Yes" >> i ...
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Updating an XSLX file which is already in use
I am using File.OpenBinaryDirect in Microsoft.SharePointOnline.CSOM to download an .xlsx file from a document library, then change the file and uploaded it again (using File.SaveBinaryDirect).
This ...
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Previous version of document gets saved as most current version when the true most recent version is saved
I have a document library with versioning enabled (major only). We are experiencing an intermittent issue where while saving a document, a previous version of the document is saved as one version ...
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673
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(PnP Powershell) Note type fields appear to be empty when versioning is enabled
I'm trying to build a script that will copy the contents of a list from a site to another list in a subsite or a different site.
Unfortunately many multiline text fields (FieldType = Note) appear to ...
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5k
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Uploading a new version of a pdf file
I know how to upload a new version of a document in SharePoint. However, I want to upload the new version of a PDF or a zip file.
Is it also possible to have different version for non-office ...
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611
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Can I set version number of SharePoint Online documents?
I've just read these two questions:
"Set version of a document"
"Is it possible to set the version number of SharePoint document?"
but I would like to be sure that nothing has changed and that I ...
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2
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381
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Combining five files with same content but different names into one file with versions in sp2019
I am working with SP2019, on the file share there is a Legal folder added which gets lot of files dumped into it. Once users work on files, they save it there and send it to external party for review....
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Submit Major Version from Microsoft Flow, without content approval
Is it possible to publish a major version of a document using Microsoft Flow, specifically when Content Approval is disabled? I cannot see any relevant Flow actions that might accomplish this for me.
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