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Questions tagged [versioning]

Versioning enables you to store, track, and restore items in a list and files in a library as they are changed.

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Why do minor versions become majors when I turn versioning off and then on again?

We use minor and major versioning in our SharePoint library due to approval workflows behind the scenes for revisions and publications. I often want to make very small changes to major versions ...
Angela Trouette's user avatar
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13 views

How can UserB submit a document for publish after UserA submition was rejected?

I was doing some experiments related to out-of-box content approval functionality on a SharePoint 2019 document library. While trying out some common user case something that I never realized came to ...
SPArcheon's user avatar
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Can we define a default value for the number of major versions inside our SharePoint libraries for new and existing libraries

When we create a new SharePoint site and/or new document libraries, they will have their number of default major versions to 500 so is there a way to change this number to be 50 instead of 500 and ...
microsoftdeveloperdesigner's user avatar
0 votes
1 answer
77 views

Can I change how frequently document versions are created?

I have several files (report drafts) located in a document library. Various teams collaborate on these documents continuously, meaning we blow through versions very quickly. Due to server space ...
Cam's user avatar
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1 vote
1 answer
3k views

What will happen if we change the number of versions to be 100 instead of 500 to utilize our storage

Inside our SharePoint Online tenant we want to free some space, and inside our document libraries we have set to keep that latest 500 versions, as follow: Now if we set the number of versions to be ...
John John's user avatar
0 votes
2 answers
169 views

Versioning of documents

I was working on the approval process of a SharePoint document. I did the following: Check out the document Make necessary changes to the document Check-in the document as a Minor version (draft) 3.1 ...
Ullas's user avatar
  • 103
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0 answers
2k views

We're sorry, we encountered an unexpected error. Please refresh the page and try again

When I try to choose a saved template to create a new page, page auto saves which creates multiple duplicates in site page library. When i click on save as draft it throws error box: Changes not saved ...
user104781's user avatar
0 votes
2 answers
254 views

Versioning - possible to remove overwrite possibility when checking in a file?

I want to know if it is possible to remove this option from checking in files?
Ingrid GT's user avatar
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1 answer
170 views

Version comment when adding a document version

I would like to add a version comment in version history. I have a file in a library with all it properties entered. I then draw a new version of the file over the library windows and add a new ...
Tom Strohscher's user avatar
0 votes
1 answer
22 views

Always display current version of image on SharePoint page

I have an image captured out of an email and added to my Content Library every morning. Then I want to display that image dynamically on my SharePoint page. The issue I am having is that it will ...
JoeByron's user avatar
1 vote
1 answer
898 views

Different column view for Folders vs Files in Document Library

I have a document library that contains 4 folders. Each folder contains files that need to be approved or rejected. Therefore, I have versioning settings turned on so I can capture approvals in the &...
Hina's user avatar
  • 13
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1 answer
769 views

SharePoint Rest API to select Url from File Version

I have used the following URL: https://xyz.sharepoint.com/teams/Analytics/_api/web/GetFolderByServerRelativeUrl('/teams/Analytics/Shared%20Documents/DataMaster')/Files('Transaction.xlsx')/versions ...
smpa01's user avatar
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0 answers
32 views

Current Item:Version has wrong version number in SP 2010 workflow

I have a workflow on a library. It first checks if the Current Item:Version ends in ".0" (to see if it's a major version). I have a Log statement at the beginning of the workflow to record ...
Jamie K's user avatar
0 votes
1 answer
228 views

SharePoint 2013: Latest version of file not showing latest changes

There is a file called xyz.xlsx with version 1 in a document library in SharePoint 2013. a user checks out this xyz file, opens it in excel, makes some changes, saves and checks the file back in. ...
Lorren112's user avatar
0 votes
1 answer
40 views

Sharepoint versioning omitting versions / automatically merging

To anyones knowledge, does sharepoint somehow omit versions, or merge them, once they "repeat"? I have a sort of linear approval workflow. Approver A fills in some data, changes the value in ...
Peter Karlubík's user avatar
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1 answer
212 views

How to find the user who has created a draft item in a SharePoint list

I am trying to find out the name of a user who has changed something in an SP list. I am calling this API: https://tenant.sharepoint.com/sites/sitename/_api/web/lists/getbytitle('listname')/Items(ID)/...
Mohsen Sichani's user avatar
0 votes
2 answers
41 views

Document library keeps forgetting its settings

I have a document library on a SPO site which I need to customize. I want it to have the following settings: Require content approval for submitted items? Yes Require documents to be checked out ...
A_S00's user avatar
  • 145
1 vote
3 answers
4k views

Avoiding Minor/Major limits errors

I have a SharePoint online document library, and we have enabled minor and major versioning, now some documents will be edited by many users, so we are expecting that the Major (50,000) & Minor (...
John John's user avatar
0 votes
1 answer
1k views

How to recover a SharePoint list using the version history in Sharepoint Online?

How to recover a SharePoint list using the version history in SharePoint Online? I have a list which I have deleted a few records. How can I recover them using version history?
user2170776's user avatar
0 votes
1 answer
359 views

Powershell: Check if page has unpublished version?

How can I use PowerShell to check if the latest version of a publishing page has been published?
jlai's user avatar
  • 660
1 vote
1 answer
1k views

Why more than 500 versions are getting created even limit is set

there is an issue where in a document library the default limit for number of versions for a document is 500 but its still creating more than 500 versions for a document. Did u guys see this issue ...
biggie's user avatar
  • 43
0 votes
2 answers
795 views

After a MAJOR version is created, how do I retrieve previous minor versions

I had a Word file on a SP team site. When 500 minor versions accumulated, it would not accept further edits UNLESS a MAJOR version was started from the same file. I did that. Now the version is 1.1. ...
Sesha Reddigari's user avatar
0 votes
1 answer
40 views

Version history not saving properties

I have 3 environments on which I have Versioning turned on. Each of them is created from the same PnP template, and has the same logicApps/etc connected to them. On one of them however, version ...
Wolwgang's user avatar
0 votes
2 answers
36 views

What do I need to do to enable version control?

I have full control on SharePoint site and have enabled Version Control on my list, however I do not see any versions when I click on the ellipsis next to my list in Site Contents. What else do I ...
Jen's user avatar
  • 13
3 votes
3 answers
745 views

PowerShell PnP Unable to get file versions in big files

I'm using OneDrive (office 365 account) as a cloud backup, and I got a problem with the versioning system as for big files (outlook .ost and .pst mainly) it keeps generating new versions for the file ...
David Vilanova's user avatar
0 votes
2 answers
2k views

SharePoint limits for major and minor versions

I am reading the SharePoint limits inside this link @ sharepoint-online-limits, where it says the following: Versions 50,000 major versions and 511 minor versions. So what will happen if the major or ...
John John's user avatar
1 vote
1 answer
24k views

unable to edit a document online. Error "Upload Failed the minor version limit has been exceeded"

Some users has received the following error when they try to edit some documents inside online sharepoint site:- now based on my knowledge what we can control inside the document library's versioning ...
John John's user avatar
0 votes
2 answers
150 views

Rename "Version comments" inside the document library's Upload.aspx page

When i open the Upload.aspx page for an online document library inside a new tab , i will get these fields:- My question is if i can rename the "Version Comments" field? i access the ...
John John's user avatar
0 votes
1 answer
2k views

OneDrive Sync with SharePoint is showing the files in Read-Only mode

We have a document library inside our online classic team site, and it has a custom content type which mimic the built-in Document content type:- Also we have the following versioning settings:- Now ...
John John's user avatar
0 votes
1 answer
42 views

What happens if multiple changes are made on an item of a SP list which has approval process in place

I have developed some flow in MS flow for managing some SP lists. MS flow sends an approval email to the admin for a change.If users keep editing the item the admin recives more emails. What happens ...
Mohsen Sichani's user avatar
1 vote
1 answer
637 views

Why the document will be checked out by default when uploading it while having a custom content type

I did the following:- I created a new modern SharePoint page >> inside it i added a Button web part, as follow:- The url for the button refers to the upload dialog for a document library, as ...
John John's user avatar
0 votes
3 answers
7k views

Is there a way to stop editing an item when the approval status is pending in SP online list-i.e. submitted for approval?

Is there a way to stop editing an item when the approval status is in the pending mode in SharePoint Online list? i.e. restrict users to change an item when it is waiting for the approval process. I ...
Mohsen Sichani's user avatar
0 votes
1 answer
33 views

How to show the editor rather than the approver/(power automate user) in the Version History

I have a list in SP online which needs admin approvals. After the admin approve the change, some calculations are done and some fields will be populated in the Power Automate. Mohsen here is the admin ...
Mohsen Sichani's user avatar
0 votes
1 answer
1k views

If you reduce the SharePoint version history for a document library, will the oldest versions be deleted?

Example: The default major versioning history for a document library in SharePoint Online is 400 versions. I am looking to free up space in SharePoint Online. I want a document library to only retain ...
Andrew's user avatar
  • 1
0 votes
1 answer
31 views

Checking Non-Word Files Back In

I'm contemplating using SharePoint to manage shared files, including keeping a version history, and requiring check-out (the files contain certain modelling data). In SharePoint 2010, I can upload non-...
PProteus's user avatar
  • 101
0 votes
1 answer
61 views

SharePoint Versioning Enabled Yet not Working

As far as I am aware, there have not been made any changes to our versioning on SharePoint Online. Yet out of a sudden, changes in files or uploads of equally named files with differing content do not ...
noai's user avatar
  • 1
0 votes
1 answer
68 views

In SharePoint Document Library, Identify document version where content has been modified

In a document library, I've some documents with version history. How can we identify the versions where content(not metadata) of the file has been changed using C#? I have tried by comparing the size. ...
Manveer Singh's user avatar
0 votes
1 answer
74 views

Ensure first version of a document is published and visible when initially uploaded

We have an issue in our organisation where people upload documents, and then walk away thinking everybody else can see it. However, we have minor and major versions enabled, meaning documents in ...
DRVR's user avatar
  • 658
0 votes
1 answer
46 views

How can I associate a "document" with a SharePoint list, and have the workflow wait for the document to be checked in?

I have a SharePoint list workflow running on the latest/greatest SharePoint OnLine. I'm using SharePoint Designer 2013. Unfortunately, PowerApps Flow is not an option. I'd like to add some new ...
paulsm4's user avatar
  • 117
1 vote
1 answer
250 views

Static link to latest version of picture on sharepoint

I have a picture which is on SharePoint which is versioned. I upload automatically a new version every day and now I want to embed this picture to a page. I tried to do it by clicking on the picture ...
sixplus4iszen's user avatar
1 vote
1 answer
2k views

Get comments of previous versions checked in in SharePoint Online using Rest API

I am trying to retrieve comments from my previous check in's in a library file in SharePoint Online. In SharePoint Online I can see the Check in comments successfully present in all the file versions ...
chestacio's user avatar
2 votes
3 answers
2k views

Replacing file in SharePoint folder- new file is displayed in browser, old file displayed in app

Having been working on a document offline for a while, I tried copying it to the relevant folder on SharePoint- which already had the original version of the document. When dragging my local copy of ...
Noble-Surfer's user avatar
0 votes
1 answer
89 views

SharePoint Online page version [closed]

I can't find a versioning of the page. Is there an option for Office 365 SharePoint? Cloud version.
Lukas Šliužas's user avatar
0 votes
2 answers
914 views

Deleting a version from a custom list item will only remove the data inside field/s with "Append Changes to Existing Text = Yes"

I am working on custom list inside SharePoint online, and the list have major versions turned on. so now when i click on the date inside a field which have "Append Changes to Existing Text = Yes" >> i ...
John John's user avatar
0 votes
1 answer
321 views

Updating an XSLX file which is already in use

I am using File.OpenBinaryDirect in Microsoft.SharePointOnline.CSOM to download an .xlsx file from a document library, then change the file and uploaded it again (using File.SaveBinaryDirect). This ...
TvdH's user avatar
  • 103
0 votes
1 answer
31 views

Previous version of document gets saved as most current version when the true most recent version is saved

I have a document library with versioning enabled (major only). We are experiencing an intermittent issue where while saving a document, a previous version of the document is saved as one version ...
jtrohde's user avatar
  • 175
1 vote
2 answers
737 views

(PnP Powershell) Note type fields appear to be empty when versioning is enabled

I'm trying to build a script that will copy the contents of a list from a site to another list in a subsite or a different site. Unfortunately many multiline text fields (FieldType = Note) appear to ...
Valentino's user avatar
  • 121
1 vote
1 answer
6k views

Uploading a new version of a pdf file

I know how to upload a new version of a document in SharePoint. However, I want to upload the new version of a PDF or a zip file. Is it also possible to have different version for non-office ...
Mojtaba's user avatar
  • 113
0 votes
2 answers
699 views

Can I set version number of SharePoint Online documents?

I've just read these two questions: "Set version of a document" "Is it possible to set the version number of SharePoint document?" but I would like to be sure that nothing has changed and that I ...
Emanuele Lacopo's user avatar
2 votes
2 answers
404 views

Combining five files with same content but different names into one file with versions in sp2019

I am working with SP2019, on the file share there is a Legal folder added which gets lot of files dumped into it. Once users work on files, they save it there and send it to external party for review....
mdevm's user avatar
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