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SharePoint

Questions tagged [tasks]

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A Task is an activity that needs to be accomplished within a defined period of time or by a deadline.

428 questions
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1answer
21 views

Email alert for task due date

I am getting email alert on the creation of a new task, but not for due date. Can someone help? For testing purpose, I kept it as 30mins. Previously I tried for 1 day but no luck either.
0
votes
1answer
14 views

In approval workflow in SPD 2013, after approving the task, the item is check out to the user who created it instead of approver group?

I have created an approval workflow in SPD 2013 and we have 5 SharePoint groups that have to approve the task one after another. My problem is, when the user creates a document in the library and ...
0
votes
1answer
22 views

Remove fields from approval task

Is it possible to remove the fields "Status", "Solicitado por (Created by)", "Comentários consolidados (Consolidated comments)" and "Data de conclusão (due date)" with Sharepoint designer 2013? I can ...
0
votes
0answers
17 views

Sending digest email every monday for tasks due in next 15 days

I am looking to automate an email alerting process for sharepoint online task list. I am working with SharePOint online and using OOTB task list not a custom list. Below is how my task list will be: ...
0
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2answers
58 views

Workflow tasks created in SharePoint Designer 2013 for SharePoint Online will NOT send “Open This Task” button to Outlook 2016

We have a SPO environment and I'm creating a workflow in SPD 2013. When creating a 2013 custom workflow with a task assigned to a user, the email with the task notification does not include the "Open ...
0
votes
3answers
54 views

Close approve/reject tasks from workflow

I have document library with 2013 workflow which starts when document “checks in” then it starts “approve task” for user who has permissions to approve/reject documents. The problem is: this user can ...
0
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1answer
10 views

Workflow to check Appoval Status and run

I would like to create a workflow that checks the status of the OOB Approval workflow and runs if the task is approved. What is the if condition I need for this?
0
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0answers
16 views

Is it possible to show related item fields in a task that uses a workflow?

I have a workflow that, when triggered, creates a task and assigns it to a user. The "approvers" group then view this task and "approve" or "reject" it. The outcome of the tasks defines if the item ...
1
vote
1answer
56 views

SharePoint Workflow Task List

Hi guys, I have a list (let's call it List A) which creates tasks when a new item is created into a Task list (let's call it Tasks) with the start a task process action in SharePoint designer. The ...
0
votes
1answer
29 views

How to generate tasks for large groups in sharepoint online?

Can someone tell me what is the best way to generate tasks for large group, for like 2000 people? I have created a custom WF activity in Visual Studio, where I have CompositeTask component with ...
1
vote
0answers
96 views

Retrieve data from 2013 WorkFlow Start Task Process Task

First, I cannot use the 2010 SPD platform. I have built a custom 2013 SPD workflow that has conditional approvers. Currently, I have conditional statements that build a 'email list' variable with ...
1
vote
0answers
20 views

Reassign task to multiple users

How can I reassign task to multiple users at a time. The issue is that, it sends the approval to the first name only. Note: The task already configured as parallel I tried to change the setting ...
1
vote
0answers
25 views

Complete a task from workflow

In SharePoint Designer 2010 I'm trying to provide to an approval workflow two custom actions to avoid the 'open task, edit task, select approval value ,complete task' sequence so one action is for ...
1
vote
1answer
58 views

Actions in parallel tasks are executing in parallel too and sharing workflow variables

I've come across an interesting scenario with parallel tasks and workflow variables. My versions are: Sharepoint Online 2016 Sharepoint Designer 2013 Sharepoint 2010 Workflow Platform I am ...
0
votes
0answers
6 views

SP2010: approved task form all links left click disabled

I would like to verify it is default product behavior of SharePoint 2010. Sorry that it is a product few years ago I could not find any source about it. Hope some experience experts can advice. We ...
1
vote
1answer
27 views

Similiar to WBS, can sharepoint percentage auto calculate percentages?

For instance, if I have one main task, with 5 subtasks under it....and each of those 5 subtasks has a percent complete filled out..... I then want the main task to auto-calculate a total percentage ...
3
votes
1answer
180 views

Set due date 1 day after each multiple tasks are created

I want to know how to set the due date for task approval in SharePoint Designer workflow 2013. I have multiple task created for different level of approvals so the due date will be different for each ...
0
votes
0answers
14 views

Update Outcome from task list into original request list

I'm fairly new to SharePoint designer however I have tried EVERYTHING I can find on the internet to try and get the outcome status (and various other data points) from my task list back into the ...
1
vote
1answer
26 views

Deleted Task items not available in Recycle bins and Audit logs

Few tasks got deleted from a task list in a SPO site collection. I had already subscribed for alerts on deletion and I got automated email notifications when they got deleted. But unfortunately the ...
1
vote
0answers
274 views

Recurring task list sharepoint online

I'm attempting to create a recurring task list in sharepoint but I am having trouble on how to approach it. What I envisioned is a task list with tasks that need to be completed during various times ...
1
vote
0answers
8 views

Adding ?Source to Infopath Link in SPD Workflow Emails

I have a workflow which sends task emails to users and I've updated the "Related Item" link so that it opens directly to the Item ([Server Relative URL]). I would like to append ?source=RedirectURL to ...
0
votes
1answer
528 views

this task is currently locked by a running workflow and cannot be edited. sharepoint 2013

I have a task where participant is not able to approve it. It says "this task is currently locked by a running workflow and cannot be edited" .
0
votes
1answer
107 views

Workflow: Get completed Task Process's GUID

I'm creating a workflow where I'm using a task process for approval. The task is sent in parallel to three Users and waits for the first response. If the task is rejected (Variable: Outcome == ...
1
vote
1answer
252 views

How to show users “My Open Tasks” with due date in SharePoint Online

Microsoft decided to remove task aggregation known from SharePoint 2013 when releasing SharePoint 2016. In SharePoint Online this pretty good feature is missing as well. Can anyone tell us what ...
0
votes
1answer
26 views

How can I show the person who has generated the task in a column of the task list?

I need to show in a field, the name of the person who has generated the task, either because he has approved the previous task or because he has delegated the task producing the new one. Is that ...
1
vote
0answers
37 views

How to Map 2013 Workflow Task Data to Update the List Item

We have a workflow started from the creation of a list item. Essentially we would like some custom input textboxes on the workflow task. And when the user completes the workflow task, the ...
0
votes
2answers
464 views

Creating tasks for multiple users

I am new to sharepoint, did not even know it existed last month. My boss would like me to create a sharepoint list with multiple tasks/jobs, with a field to assign those tasks to certain people. Then ...
1
vote
2answers
194 views

On-Prem SharePoint 2013-Exchange 2013 Task Sync not working

How do I troubleshoot the task sync? I followed instructions and I believe the EWS API is installed OK and the trust relationship is there. Both SharePoint and Exchange are on-prem 2013 with the ...
0
votes
1answer
213 views

Adding a Hold option to task outcome, not available in SPD

I'm working on a workflow with SharePoint Designer. I have added a "Hold" option to the Task Outcome field, but the option isn't appearing in the Task Outcome options in SharePoint Designer (2013). I ...
0
votes
2answers
28 views

Approval Task Workfow 2013

I have a 2010 Approval Task Workflow. When an item on my list is created, an approval task is created. With the standard approval workflow 2010, when the task is created, it is accessible inside the ...
0
votes
1answer
76 views

SharePoint Task ID Lookup

I am trying to auto-schedule task basis on Predecessors. Tried creating a workflow that will help me with this but not been very successful. For example- Task2(ID2) with Predecessor(ID3) looks for ...
1
vote
2answers
38 views

StartDate + TaskDays = DueDate

I need help with SharePoint Workflow, I want to add dates based on lookup from a different column. For example - Column A (StartDate) + Column B (TaskDays, numbers) = Column C (DueDate) Reason ...
0
votes
1answer
35 views

Assigning tasks to 100+ users in SharePoint Online

We've got an Office 365 project that should help us manage a couple of hundred retail stores from a central office. The idea is to send a task to a group of stores (one task per store) or to all of ...
1
vote
1answer
63 views

Stop waiting for tasks in a For Each loop

I'm trying to create a workflow that loops through a column of Reviewers. The number of reviewers can vary, which is why I'm using a For Each that breaks down the multiple users entered and loops for ...
6
votes
0answers
670 views

'Open this Task' button missing from Office documents opened from SharePoint Online

If I have a Workflow Task assigned to me from on-premise SharePoint, when I open the related document, I see a WORKFLOW TASKS: Please approve .... alert in the ribbon as shown below. This call-out ...
0
votes
2answers
32 views

Show only tasks referred to me on Tasks application

I created Tasks Application on Settings -> Add an app and added it as webpart. Now, I want to see only Tasks directly assigned to me. Any idea how to do that will be helpful.
1
vote
0answers
74 views

How can I add assignees to a workflow more than once?

I created an approval workflow in SharePoint designer. When this is started, it is assigned to several people, with someone twice (by design), such as A, B, C, and then A again. This works fine, and ...
2
votes
1answer
182 views

Remove call out/pop up from timeline blocks

I have looked around for a solution and can't seem to find anything about this. I have a task list with the timeline enabled. All tasks have been added to timeline as bars. I have used some CSS to ...
0
votes
1answer
227 views

Color code tasks in calendar based on who it is assigned to

In Sharepoint tasks, in the calendar view, all the tasks are colored default blue. I'd like to be able to give different colors to it based on some criteria, preferably who the task is assigned to. Is ...
2
votes
2answers
65 views

Create Multiple Tasks Based on Date Given in Form Answer (workflows)

Thanks for taking the time to read this and maybe help out! I have a form with 2 questions Sale Date Selling To Based on the Sale Date given, I need to create about 10 tasks that are due within ...
1
vote
1answer
223 views

Sending email slow down workflow

I have a list with few workflows. After adding a new one (now I have 8 workflows on one list) I noticed some problems. When some tasks are assigned they have status: "not started" and when user try to ...
1
vote
1answer
1k views

Automatically add to timeline

So I have a custom task list with a timeline view. I have removed the list below the timeline using CSS in the script editor web part so users can see a timeline of ongoing projects and click on the ...
0
votes
1answer
30 views

Create new task if a multi-choice field equals 'Option A' but not 'Option B'

I am using SP Designer and would like to create a new task if a multi-choice field equals a particular value. The multi-choice field has 5 values. I want the workflow to make a new task only when ...
0
votes
1answer
52 views

What permissions to grant power-users on Tasks list?

What is the proper way to give power users the ability to see ALL workflow tasks on a site? Is breaking inheritance on the list itself a bad idea? I'm not sure if that can mess up user permissions ...
1
vote
1answer
58 views

Adding associated tasks to a meeting

I've got a meeting booking system that automatically adds meetings to a calendar. I need end-users to be able to view this meeting and be able to add a task into a task list, and view that particular ...
0
votes
2answers
491 views

Create a Gantt chart that only shows Main tasks

I'm currently using the following piece of code to hide all the subtasks from my view. <script src="https://code.jquery.com/jquery-3.2.1.min.js" integrity="sha256-...
0
votes
1answer
36 views

Task: “Assigned to” must be prefilled with specific User or Group

In Tasks I have a ContentType called Admittance, which basically tells Facillity Services to hand-over a set of keys to an associate. So when a task of this type is being created, Facillity Services (...
0
votes
1answer
50 views

Multiple Assignees Sharepoint Task SP 2010

I would appreciate any help. I would like the task page to do the following. Imagine multiple individuals are tasked to complete a certain 1 hour training. I would like to be able to assign that ...
1
vote
0answers
17 views

Flexi Task; multiple projects need approved

How our process works: We have a meeting and review various projects. Each stakeholder needs to approve each project. I am attempting to move this manual process into a work flow. Here is my idea: I ...
3
votes
0answers
85 views

Add additional field to a Task form. The Task is generated using an OOTB Disposition Workflow

I need to add an additional field to a Task form page. The SP Settings cog does not give the option to 'edit page', so I think I need to do this in Designer. I have a document management system set ...

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