Questions tagged [tasks]

A Task is an activity that needs to be accomplished within a defined period of time or by a deadline.

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SharePoint: Prevent a task from completiion

I am using SharePoint 2019 with SharePoint Designer 2013. I want to create a task for an item, but I don't want the user being able to complete and close the task. Is this possible with out of the box ...
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Create a "Delete" workflow to delete an associated task to an item

I have a form library where based on some events I am starting workflows which create associated tasks to an item in the form library. Based on some events I want to delete some of the tasks with a ...
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Flow for Automatic tasks creation for each sharepoint online members

I've a sharepoint group with currently 53 members. When I assign a task to all group members, it's only a single task and common for each member. I mean, once a member completes the task and clicks ...
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How to undo an accidental change in a project task list (SharePoint 2019)?

How can I undo changes made to a task title and restore previous text in a project task list (PWA app on SharePoint 2019), when there is no undo button and ctrl+z doesn't work?
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Cancel current task in workflow

I have made a SharePoint 2010 workflow where the it first goes to LineManager1 and then to LineManager2 and then it move to next step. LineManager1 has completed the task and it is currently pending ...
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SharePoint Task Timeline Color based on task group

I understand changing colors manually but what would the JSON be for such a formatting requirement and where would I also place it? HELP!
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Approving/rejecting a task from SharePoint form and not email

One of the requirements of this project is that the approver should not be able to approve or reject a task from the OOTB approval email. Instead, he/she should be redirected to the Edit form from the ...
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In Power Automation how do I enable email to add all people from 'Assign To' column in SharePoint Online?

I created a flow 'when item is created or modified' to send email to user who is listed in the 'Assign To' column in SharePoint. The flow worked fine until my manager asked me to make the 'Assign To' ...
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Unable to match a subtasks to its parent tasks REST API

I am able to get the tasks and subtasks from a SharePoint list using the REST API. How can I match a subtask with its parent task? The following JS inside an AngularJS controller returns two lists, ...
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The hidden 'Order' column in Tasks list not being migrated

So for classic Tasks list, you are able to manual sort and indent items. This sorting is persistent and not personal. List View sorting is set to None. Performing a migration using SP Migration Tool ...
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SP2010 Workflow Error - Task is currently locked by a running workflow and cannot be edited

We have a Infopath library in SharePoint 2010 with multiple approval workflows running on the library. Recently, most of the approvers are getting the below error while trying to approve their tasks. ...
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Update an ExtendedProperties or Approval Comments of Sharepoint task item

I am trying to update a SharePoint task programmatically using CSOM. I am able to approve a task successfully but not sure how to update the comments. The comments could be retrieved using ...
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SharePoint Designer - problem with task list

we are using Workflow 2010 in SharePoint Designer 2013. We have workflow with Custom Task Process. However, we are struggling with several problems now. In "Change the behavior of a single task" we ...
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Read Comments in Tasks via JavaScript

I am trying to read the comments of a task list in SharePoint 2016 by using JavaScript. Right now I get the latest comment using: var comment = oListItem.get_item('Comments'); But how can I read ...
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Sharepoint 2013 Workflow List Item not updated

I have a List and a Task List. In my List i have created a column "Reason for Rejection." In my Task List i have created a custom column "Reason for Rejection." in my workflow if the approver, ...
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Identify Parent Tasks

I'm retrieving Tasks associated with a Project via the OData query. https://XXX.sharepoint.com/sites/pwa/_api/ProjectServer/Projects?$filter=Id eq guid'xxxx'&$select=Id,Name,StartDate&$expand=...
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Customize an email to have "Open this task" button without SP designer workflow

We are using SP2016 on-premise. A scheduled PowerShell script is setup to send approval request email to approvers. The email contains the task link so that approver can click on it and approve his/...
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How to filter tasks on infopath form load?

I want show infopath task list data according to the action item one by one on infopath form load. All items showing on the form load tasks which are created in a task list. I applied the rule on form ...
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Workflow Tasks list giving error "Sorry, something went wrong"

There is a "Workflow Tasks" list in my SharePoint online site and it is giving error as "Sorry, something went wrong" whenever I click on that list. I am unable to see the workflow tasks that were ...
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which SharePoint online list i need to use to migrate an on-premsies sharepoint 2010 "Project Tasks" list

I am working on a sharepoint on-premises 2010 farm, where we are planning to migrate it to sharepoint online. now we are planning to use a third party tool (named avepoint) to do the migration, but i ...
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SharePoint 2010 approval task locked

When I am running the workflow, sometimes I get this error for particular item: 'This task is currently locked by a running workflow and cannot be edited'. How can we solve the above error? ...
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Email alert for task due date

I am getting email alert on the creation of a new task, but not for due date. Can someone help? For testing purpose, I kept it as 30mins. Previously I tried for 1 day but no luck either.
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In approval workflow in SPD 2013, after approving the task, the item is check out to the user who created it instead of approver group?

I have created an approval workflow in SPD 2013 and we have 5 SharePoint groups that have to approve the task one after another. My problem is, when the user creates a document in the library and ...
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Remove fields from approval task

Is it possible to remove the fields "Status", "Solicitado por (Created by)", "Comentários consolidados (Consolidated comments)" and "Data de conclusão (due date)" with Sharepoint designer 2013? I can ...
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Workflow tasks created in SharePoint Designer 2013 for SharePoint Online will NOT send "Open This Task" button to Outlook 2016

We have a SPO environment and I'm creating a workflow in SPD 2013. When creating a 2013 custom workflow with a task assigned to a user, the email with the task notification does not include the "Open ...
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Close approve/reject tasks from workflow

I have document library with 2013 workflow which starts when document “checks in” then it starts “approve task” for user who has permissions to approve/reject documents. The problem is: this user can ...
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Workflow to check Appoval Status and run

I would like to create a workflow that checks the status of the OOB Approval workflow and runs if the task is approved. What is the if condition I need for this?
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1 answer
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SharePoint Workflow Task List

Hi guys, I have a list (let's call it List A) which creates tasks when a new item is created into a Task list (let's call it Tasks) with the start a task process action in SharePoint designer. The ...
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How to generate tasks for large groups in sharepoint online?

Can someone tell me what is the best way to generate tasks for large group, for like 2000 people? I have created a custom WF activity in Visual Studio, where I have CompositeTask component with ...
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Retrieve data from 2013 WorkFlow Start Task Process Task

First, I cannot use the 2010 SPD platform. I have built a custom 2013 SPD workflow that has conditional approvers. Currently, I have conditional statements that build a 'email list' variable with ...
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Reassign task to multiple users

How can I reassign task to multiple users at a time. The issue is that, it sends the approval to the first name only. Note: The task already configured as parallel I tried to change the setting ...
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Complete a task from workflow

In SharePoint Designer 2010 I'm trying to provide to an approval workflow two custom actions to avoid the 'open task, edit task, select approval value ,complete task' sequence so one action is for ...
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1 answer
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Actions in parallel tasks are executing in parallel too and sharing workflow variables

I've come across an interesting scenario with parallel tasks and workflow variables. My versions are: Sharepoint Online 2016 Sharepoint Designer 2013 Sharepoint 2010 Workflow Platform I am ...
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1 answer
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Similiar to WBS, can sharepoint percentage auto calculate percentages?

For instance, if I have one main task, with 5 subtasks under it....and each of those 5 subtasks has a percent complete filled out..... I then want the main task to auto-calculate a total percentage ...
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3 votes
1 answer
285 views

Set due date 1 day after each multiple tasks are created

I want to know how to set the due date for task approval in SharePoint Designer workflow 2013. I have multiple task created for different level of approvals so the due date will be different for each ...
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Deleted Task items not available in Recycle bins and Audit logs

Few tasks got deleted from a task list in a SPO site collection. I had already subscribed for alerts on deletion and I got automated email notifications when they got deleted. But unfortunately the ...
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Recurring task list sharepoint online

I'm attempting to create a recurring task list in sharepoint but I am having trouble on how to approach it. What I envisioned is a task list with tasks that need to be completed during various times ...
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Adding ?Source to Infopath Link in SPD Workflow Emails

I have a workflow which sends task emails to users and I've updated the "Related Item" link so that it opens directly to the Item ([Server Relative URL]). I would like to append ?source=RedirectURL to ...
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this task is currently locked by a running workflow and cannot be edited. sharepoint 2013

I have a task where participant is not able to approve it. It says "this task is currently locked by a running workflow and cannot be edited" .
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Workflow: Get completed Task Process's GUID

I'm creating a workflow where I'm using a task process for approval. The task is sent in parallel to three Users and waits for the first response. If the task is rejected (Variable: Outcome == ...
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How to show users "My Open Tasks" with due date in SharePoint Online

Microsoft decided to remove task aggregation known from SharePoint 2013 when releasing SharePoint 2016. In SharePoint Online this pretty good feature is missing as well. Can anyone tell us what ...
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How can I show the person who has generated the task in a column of the task list?

I need to show in a field, the name of the person who has generated the task, either because he has approved the previous task or because he has delegated the task producing the new one. Is that ...
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How to Map 2013 Workflow Task Data to Update the List Item

We have a workflow started from the creation of a list item. Essentially we would like some custom input textboxes on the workflow task. And when the user completes the workflow task, the ...
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Creating tasks for multiple users

I am new to sharepoint, did not even know it existed last month. My boss would like me to create a sharepoint list with multiple tasks/jobs, with a field to assign those tasks to certain people. Then ...
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2 answers
366 views

On-Prem SharePoint 2013-Exchange 2013 Task Sync not working

How do I troubleshoot the task sync? I followed instructions and I believe the EWS API is installed OK and the trust relationship is there. Both SharePoint and Exchange are on-prem 2013 with the ...
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Adding a Hold option to task outcome, not available in SPD

I'm working on a workflow with SharePoint Designer. I have added a "Hold" option to the Task Outcome field, but the option isn't appearing in the Task Outcome options in SharePoint Designer (2013). I ...
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Approval Task Workfow 2013

I have a 2010 Approval Task Workflow. When an item on my list is created, an approval task is created. With the standard approval workflow 2010, when the task is created, it is accessible inside the ...
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SharePoint Task ID Lookup

I am trying to auto-schedule task basis on Predecessors. Tried creating a workflow that will help me with this but not been very successful. For example- Task2(ID2) with Predecessor(ID3) looks for ...
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1 vote
2 answers
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StartDate + TaskDays = DueDate

I need help with SharePoint Workflow, I want to add dates based on lookup from a different column. For example - Column A (StartDate) + Column B (TaskDays, numbers) = Column C (DueDate) Reason ...
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Assigning tasks to 100+ users in SharePoint Online

We've got an Office 365 project that should help us manage a couple of hundred retail stores from a central office. The idea is to send a task to a group of stores (one task per store) or to all of ...
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