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Questions tagged [task-list]

Task list is a list of tasks where editors can assign tasks to users. Tasks have properties like start, finish date and current status of the task.

10
votes
2answers
5k views

SharePoint task assignment email doesn't send to group

Task list has email enabled on task assignment, tasks can be assigned to multiple people or groups. When I create a task and assign it to myself, I get mail. When I update the task to assign it to a ...
8
votes
1answer
9k views

How to create a timeline view of a task list?

Is there a way to create a timeline view of a task list? From my experience, you can add tasks to a timeline, but there is no way to create a view based on that timeline. It's all or nothing it ...
7
votes
1answer
4k views

How to filter the timeline

I was just wondering if there is a way to filter the timeline web part, so that it does not show completed tasks for instance? I have tried adding a filter to the task list that the timeline belongs ...
7
votes
1answer
6k views

How to get approval status of a list item as a column to that list?

I have a Calendar list and an approval workflow. The workflow is initiated when a new item is added. The event gets approved in the task list. I want to get that "Outcome" column to the list. But when ...
6
votes
3answers
3k views

Connect a List (Calendar, Task) with Outlook Results in an Outlook Error 0x8000FFFF

When I try to connect a list (Tasks, Calendar) to Outlook via 'Action' -> 'Connect to Outlook' the connection is created. Outlooks asks to add the list, but the synchronization fails with: Task ‘...
6
votes
1answer
8k views

Import/Copy/Paste Data from Excel into Existing SharePoint List

How can I import data from Excel into an existing Task List (or other list) for the various column types using the Datasheet View?
6
votes
1answer
10k views

Can I automatically add Tasks to the Timeline

I am trying to setup a task list in SharePoint 2013 that will automatically add new tasks with start and end dates to the timeline. Has anyone had any luck with this? I looked around at creating a ...
6
votes
1answer
257 views

add a task to two timelines

I want to know if it's possible to add a task to two timelines. I have a task list on a project site that has several timelines to display the tasks by department, but I want to also have a timeline ...
5
votes
6answers
16k views

Set task list to standard view not quick edit mode

I have created a task list and added all necessary columns but when I navigate to the task list all views default to quick edit mode, like a datasheet, I want the list to default to the Standard view ...
5
votes
1answer
158 views

Task List - Hide “There are no items” with CSR?

I'm new to SharePoint and I have been asked to remove the string "There are no items..." below a task view (which is a Web Part). I'm aware that it can be done by using JavaScript (with jQuery for ...
5
votes
1answer
5k views

Is there a way to add comments to tasks or the task list?

I cannot find how to add comments to the project tasks. For example, if we have "Task A" and we need to update the status, we would like to leave a comment for this task.
4
votes
5answers
8k views

Sharepoint workflow not adding tasks to Workflow Tasks lists

IMPORTANT EDIT: It's happening in all sites and subsites! Not just in the newly created ones! Suddenly the workflows are not creating tasks anymore! I've created a Sharepoint Approval Workflow on a ...
4
votes
3answers
18k views

How to return field from specific workflow task as Data source in Lookup tool?

In short . . . How do I do this: ? In Step 1 of my workflow, the first action is to create/assign a task with Task ID of TaskID1. For the next action, how do I assign a field the value of a ...
4
votes
4answers
2k views

Prevent items in Tasks list from being deleted

I knew that workflows were deleted every ~60 days, but I didn't know tasks were ever automatically deleted. My customers rely heavily on this information being available at all times. Is it possible ...
4
votes
1answer
333 views

CSR to render Task Status destroys Task checkboxes

I'm using some JavaScript to provide a more visual approach to a task lists column Percentage Complete. The script works fine, but I noticed that the task column Completed is not being rendered as a ...
4
votes
1answer
57 views

Not getting Task List Columns under crawled Property

I am not able to get the task list fields in my crawled property. I have a field in the task list named "Related Content"and this is a default task list column. Even after running a full crawl I am ...
4
votes
1answer
265 views

Completed Task List question

I'm trying to understand the logic behind the columns for Task Lists. These Columns are for % Completed and Complete. I am using SharePoint 2013 on Windows. At first I thought the %Completed was ...
4
votes
1answer
1k views

Programmatically get Workflow Task Outcomes (Sharepoint 2010)

I want to read all the Outcomes from a Workflow Task Outcomes (not only the standard but also the customized outcomes) from a Sharepoint 2010 Workflow Task. I searched all over the internet but didn'...
4
votes
0answers
438 views

changing how tasks on a timeline are displayed

I've been messing around with timelines and I was wondering if anyone has found a way to change how tasks on a timeline are displayed. Some of the things I would like to be able to do: Show the ...
3
votes
2answers
5k views

Workflow Task List - View Filtered By Assigned To = [Me] not working for SPGroups

I want to filter my Workflow 2013 Tasks list only to display the tasks assigned to the current user. Hence I went ahead and set a filter 'Assigned To' is equal to [Me] in the view. However, I am not ...
3
votes
1answer
684 views

Hide Ribbon in Task Form?

How would I go about hiding the ribbon in a task form? I have the form default open in edit mode and don't want the user to be able to see the ribbon at all. Is this possible?
3
votes
1answer
94 views

Why isn't Task List showing up under Quick Navigation?

Why isn't my Task List showing up on the Quick Nav bar after I go to List Settings/List name, description and navigation/and selected yes under Display this list on the Quick Launch?
3
votes
2answers
5k views

How to Get the Parent Id of a subtask on a SharePoint Task List via Workflow

I am attempting to write a SharePoint workflow for an Office 365 site that will operate on “families” of parent tasks and subtasks. I have a parent task and subtasks that look like this: I created a ...
3
votes
4answers
29k views

Design Workflow that Emails People in Assigned To (Except for Created By)

We have a custom list that tracks work tasks in our department; we track our own work and use it to assign work/tasks to other colleagues. I have a people/groups column called AssignedTo and need a ...
3
votes
2answers
891 views

Show All Tasks Assigned to Me (including those assigned to Me and Multiple Users)

I have a Task List WP on my Site Page and I want it to show all Tasks Assigned to Me (my name is Jay Scott). This includes both of the following Tasks: TASK 1: Assigned to Me only, ex. 'Assigned to: ...
3
votes
1answer
31 views

How do I delete a view within Task List?

I want to delete a view called Attachments within a Task List. Where do I go again to do that? I also get the following error when I click on the Attachments view. Please see below. By the way, it is ...
3
votes
2answers
3k views

Copying tasks between lists

I am trying to copy several tasks from one list to another and I can't seem to find a way to do it. I've seen other questions (like this one) with the answer being to save the list as a template. I ...
3
votes
1answer
140 views

Lookup column to task list, display only top-level items

I'm trying to create a lookup column to a task list, but I only want to display top-level task names in the lookup, not all the subtasks. Is there any way to do this?
3
votes
1answer
3k views

How to create various timeline views of project tasks

Since it is not possible to relate a timeline to different views of the same task list (See this question), has anyone found another way to use SharePoint task list and timeline features to show ...
3
votes
1answer
2k views

Task List - Using a custom JS Link file, but keeping original menu options

I have added a 'Task List' app to my site. Out the box, when you click on the '...' menu option, you see a pop-up with a whole bunch of useful task list related details. However, I have also created ...
3
votes
1answer
5k views

How to display list data in 'Related Content' field in Tasks

I've got a holiday approval system on our Sharepoint 2010 Foundation intranet. The process is that the staff member requests a holiday by adding to a List called 'Holiday Requests', the workflow then ...
3
votes
4answers
65 views

How can I know what kind of App I am in?

Is there a way for a user to find out what kind of app she/he is using once already inside? Say a SharePoint 2013 user is inside of a Custom List. How would this user know if she was using a Custom ...
3
votes
1answer
2k views

SharePoint 2013 Online - Is it possible to freeze panes for a task list (header row)

We have a task list containing many items. The idea is to update the list in datasheet view. but Users complain that they can't freeze the top header row. I have suggested filtering the content ...
3
votes
2answers
158 views

Task locking Event Receiver Execution

I have an event receiver that creates 2 tasks. The task should be created immediately on ItemAdded but there is a delay for some reason. The first task is created immeditately as expected but then ...
3
votes
1answer
50 views

Reusable Tasks - moving an process from excel workbooks to SharePoint

My team use a SharePoint 2013 team site. Currently when we deliver training we use an excel workbook which tracks student names, and tracks their scores and has a standard task list of content that ...
3
votes
1answer
3k views

SP2013 - Filtering not working on Calendar view of Task list

I have a page with a Task list on it displaying its Calendar view. I have a filter on the Calendar view where it should only show items where "Show On Content Calendar" is equal to Yes, however the ...
3
votes
1answer
1k views

PowerShell script to update Task “Outcome” and “% Complete” fields

I have a problem (see Workflows do not continue after user completes a task nor do they update task outcome and percentage) that I can't get around. I thought about running a powershell script every ...
3
votes
1answer
2k views

Why is Workflow sending Emails even when Status is Complete and %Complete = 100%?

We have a user that is receiving the Task assigned to emails about once a week. He is listed in the CC field of the emails (I think this indicates he created the list entry for which the Workflow is ...
3
votes
4answers
4k views

Show all tasks from user

How can I make a list with all Tasks? It is possible to use the MyTasks webpart, this is after changing a list of all task within the sitecollection. But i want a list of all tasks of multiple ...
3
votes
0answers
85 views

Add additional field to a Task form. The Task is generated using an OOTB Disposition Workflow

I need to add an additional field to a Task form page. The SP Settings cog does not give the option to 'edit page', so I think I need to do this in Designer. I have a document management system set ...
3
votes
0answers
233 views

Filter task list and have check box function at the same time

Both parts of my question have been answered other places but it is not clear if the two things I would like can happen simultaneously. I have a standard task list that I wish to filter by a lookup ...
3
votes
1answer
130 views

Add tasks to task list using a workflow and send email 7 days before due date?

I am a novice with SharePoint and would so greatly appreciate your guidance. We have SharePoint Online with SP Designer 2013. I have poured over the internet, but only find partial guidance. I need to ...
3
votes
0answers
901 views

How can I create a traffic light status column

I want to create a traffic light status column in my task list. I have referenced the Path to SharePoint solution (and most of the others out there) but using a calculated column to display HTML and ...
3
votes
0answers
959 views

set/change timeline color based on column value

Is it possible to set/change the color of a callout or block in the timeline of a task list based on the value of a column in the relevant task? I am trying to develop a task list with a Status column....
3
votes
0answers
237 views

SharePoint 2013 Task List Status cannot complete after due date

I have task list where the status remains "Not Started" if i try to complete the task after the due date has crossed. Even when i write and event receiver and try to overwrite the field task status to ...
3
votes
1answer
944 views

Workflow updating a multiple value lookup column

I have a couple of task lists for a project. One list is the list of main projects, the second is a list of tasks under each main project. The main projects has a lookup column that allows multiple ...
3
votes
3answers
22k views

Correct way to fix “This task is currently locked by a running workflow and cannot be edited”

I have a SharePoint 2010 workflow that creates a task. The task has custom form and custom code executed when the form is submitted. Inside the code I'm trying to set the Completed Status on the task ...
3
votes
0answers
502 views

Sharepoint Task list and Microsoft Project sync problems

I've been using Microsoft Project to sync with a task list on SharePoint, which worked fine for a while, but then suddenly it stopped working saying it's not able to synchronize. Anyone know what ...
3
votes
1answer
1k views

Display 'Related Item' Field in a Task 'Edit' Form

Is there any way to display 'Related Items' in a task edit form? It's already available in the display form, but when you switch to edit, it drops off. Ideas?
3
votes
1answer
2k views

Using Sharepoint 2013 Task Lists

When I open a filtered Online Sharepoint Task List, I lose the ability to modify (insert, indent, move etc) the list in its full "Edit" mode. With the error message: "We can't modify hierarchy on a ...