Questions tagged [task-list]

Task list is a list of tasks where editors can assign tasks to users. Tasks have properties like start, finish date and current status of the task.

149 questions with no upvoted or accepted answers
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7
votes
1answer
6k views

How to get approval status of a list item as a column to that list?

I have a Calendar list and an approval workflow. The workflow is initiated when a new item is added. The event gets approved in the task list. I want to get that "Outcome" column to the list. But when ...
6
votes
1answer
271 views

add a task to two timelines

I want to know if it's possible to add a task to two timelines. I have a task list on a project site that has several timelines to display the tasks by department, but I want to also have a timeline ...
4
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0answers
441 views

changing how tasks on a timeline are displayed

I've been messing around with timelines and I was wondering if anyone has found a way to change how tasks on a timeline are displayed. Some of the things I would like to be able to do: Show the ...
3
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0answers
87 views

Add additional field to a Task form. The Task is generated using an OOTB Disposition Workflow

I need to add an additional field to a Task form page. The SP Settings cog does not give the option to 'edit page', so I think I need to do this in Designer. I have a document management system set ...
3
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0answers
238 views

Filter task list and have check box function at the same time

Both parts of my question have been answered other places but it is not clear if the two things I would like can happen simultaneously. I have a standard task list that I wish to filter by a lookup ...
3
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1answer
130 views

Add tasks to task list using a workflow and send email 7 days before due date?

I am a novice with SharePoint and would so greatly appreciate your guidance. We have SharePoint Online with SP Designer 2013. I have poured over the internet, but only find partial guidance. I need to ...
3
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0answers
906 views

How can I create a traffic light status column

I want to create a traffic light status column in my task list. I have referenced the Path to SharePoint solution (and most of the others out there) but using a calculated column to display HTML and ...
3
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0answers
974 views

set/change timeline color based on column value

Is it possible to set/change the color of a callout or block in the timeline of a task list based on the value of a column in the relevant task? I am trying to develop a task list with a Status column....
3
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0answers
239 views

SharePoint 2013 Task List Status cannot complete after due date

I have task list where the status remains "Not Started" if i try to complete the task after the due date has crossed. Even when i write and event receiver and try to overwrite the field task status to ...
3
votes
1answer
947 views

Workflow updating a multiple value lookup column

I have a couple of task lists for a project. One list is the list of main projects, the second is a list of tasks under each main project. The main projects has a lookup column that allows multiple ...
3
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0answers
505 views

Sharepoint Task list and Microsoft Project sync problems

I've been using Microsoft Project to sync with a task list on SharePoint, which worked fine for a while, but then suddenly it stopped working saying it's not able to synchronize. Anyone know what ...
3
votes
1answer
2k views

Using Sharepoint 2013 Task Lists

When I open a filtered Online Sharepoint Task List, I lose the ability to modify (insert, indent, move etc) the list in its full "Edit" mode. With the error message: "We can't modify hierarchy on a ...
2
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1answer
115 views

SharePoint 2013 RestAPI retrieve Task and subtask Parent id undefined

I am trying to retrieve the sub-task of the parent task from a list. query: ../_api/web/lists/getbytitle('Tasks')/items?$select=Title,Status,ParentID/Id&$expand=ParentID Code: function ...
2
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0answers
362 views

How to check overdue tasks in SharePoint task list

I'm attempting to build a workflow for a task list. When a new item is added to the list, I want the workflow to begin looping to check if the task has been completed or not. If the task is not ...
2
votes
1answer
494 views

Create workflow to notify members a task is complete

I'm newer to SharePoint and am wondering if there was a way to add a workflow onto a task list (originally opened with project then synced). Basically I want assigned team members to know when the ...
2
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0answers
224 views

View list item page and associated approval tasks webpart

I have custom list with an InfoPath form and a Nintex approval workflow associated with it. What I want to achieve: I would like approvers to be able to see their pending approval tasks for the item ...
2
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0answers
98 views

can the name of a task in the timeline be different from the task title

Does anyone know if it is possible to add additional info/text to the title of a task in the timeline without having to add it to the actual task title (basically, can I modify the title of a task in ...
2
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1answer
40 views

Workflow Task Process in 2010

I am wondering if there is a way to edit a “collect feedback comments”completed task when all the tasks are complete and the overall task process is complete, with out changing the behavior of the ...
2
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0answers
682 views

Workflow that is started by the information management policy is not assigning task to user

Our foundation has created a record retention policy that will be implemented on our new SharePoint 2013 site. I have created custom columns for "start retention date" "review date" "data owner" and "...
2
votes
1answer
2k views

How do I collapse all subtasks in a SharePoint 2013 task list?

I'm using SharePoint 2013 to keep track of projects and their sub-tasks. But the view is getting pretty long and it would be nice to have a button to collapse all subtasks, leaving only the top-level ...
2
votes
1answer
182 views

Change the interval in which SharePoint and Outlook sync their tasks?

SharePoint only syncs with Outlook tasks in intervals and for our company it is better if we can minimize the time between each sync. Is there a way to do that in SharePoint? And how?
2
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0answers
70 views

Best way to filter by distribution groups user is in and show assigned to tasks for that group

Basically, the goal is that there is a task list web part that will use REST services to see what distribution groups a user is a part of and the view will filter based on if any distribution groups ...
2
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0answers
1k views

How to delete a Task that is associated to an item and workflow that have been deleted

I have a task that is associated with an item (in another list) that has a running workflow. However, the item was deleted over a year ago and therefore it is no longer recoverable from the recycle ...
2
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0answers
2k views

How to create daily checklist

Question for Sharepoint (SP) 2010 out-of-the-box or via SP Designer. I have 20+ tasks that's done by a team, recurring everyday, each with an assignee and due time. I want this checklist to do the ...
2
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0answers
473 views

Sharepoint - Programatically check Project Task list hierarchy

I have a Project Task list in Sharepoint that contains Summary Tasks, which contain Tasks. What I would like to do, is to check which task items of this list are children elements of which summary ...
1
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1answer
23 views

Workflow - designer 2013 - email reminder not working

I want to add a workflow to a task list, so it sends out an email reminder 2 and 3 months prior to due date. this is the workflow I created, but it's not working, nothing is happening. What's wrong ...
1
vote
1answer
63 views

How to highlight font color of task item to red for overdue task

In SharePoint online task list, I am using below code to highlight a row in yellow if task is overdue: <script src="https://code.jquery.com/jquery-1.12.4.min.js" type="text/javascript"></...
1
vote
1answer
271 views

Spfx web part to show task list on modern sharepoint UI

I am looking to leverage team sites for one of my projects. Since modern UI only supports custom lists in web part view, I am looking for some help on how Spfx can be used to show task list web part ...
1
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0answers
308 views

Recurring task list sharepoint online

I'm attempting to create a recurring task list in sharepoint but I am having trouble on how to approach it. What I envisioned is a task list with tasks that need to be completed during various times ...
1
vote
1answer
204 views

Task list - Timeline is not updated (views)

I have a task list and a timeline. When I create views to sort the list, the timeline is not updated accordingly. Do you have any ideas on how to get around this?
1
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1answer
35 views

Taks List/Workflow - Reflecting changes across lists

I have created a task list named 'Project Planner' and I have created 4 other identical lists for each business area. One of the columns in this list is a choice field named 'Business Area' with 4 ...
1
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0answers
33 views

How do I create a view that groups by a person when the task has multiple people assigned?

I have a task list linked to MS project which links fine. However my SP13 list has two columns for different resource/people. Both people are working on the same particular project, but may be ...
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0answers
55 views

How to enable asset browser in Add Related Item dialog?

When I click the "ADD RELATED ITEM" link in a task item view (standard task list on standard team site, SharePoint Server 2013 Enterprise): I get a very simple "Type URL" dialog, which is not very ...
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0answers
717 views

SharePoint Online calendar change display form to custom form in Pages library without using JavaScript

Within Sharepoint online, I have a Task list type that is displayed on a calendar according to the due date. When I hover over the entries in the calendar the link relates to the default Display form ...
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0answers
37 views

Notification pending alert

I want to send an notification mail to the owner and Pending approver if the task was pending for more than a 48 Hrs. I am using Sharepoint O365. How can this be done?
1
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0answers
79 views

How to make sequential task lists

I have a project where there are multiple tasks running in parallel, each with subtasks that must be completed in sequence before the whole task is complete. Eg. - Task 1 - Subtask 1 - ...
1
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0answers
725 views

Can MS Project files containing sub-projects be syncronized with SharePoint 2013 task list?

My end goal is to create a SharePoint list that contains multiple projects (Master and sub projects) created in and synchronized with MS Project. We want to use SharePoint to manage the multiple ...
1
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0answers
16 views

Task lists that are editable by individual contributors Sharepoint 2013

On our team, we have daily tasks that we perform, and as of yet have no way of tracking completion. These are tasks that everyone will be completing individually. I know how to create a task and ...
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0answers
93 views

validate task form

We are using Office 365 i am trying to validate the task form.When the user clicks on Approved move forward and approve but when user rejects the document he should fill Description for rejection.When ...
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0answers
22 views

Sharepoint Tasks Updating when Permissions are added?

When a user is added to a permissions group on our sharepoint (version 2010), the actions on our sharepoint task list all have their due date automatically changed to one day later. This results in ...
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0answers
59 views

Is it possible to add value for Related Items filed on workflow task list display form

I have created reusable workflow for Document Set content type. Workflow is trigger when Document Set is created in Document library. then task list display form shows the related document set in ...
1
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0answers
43 views

Specify what fields show when creating/editing a list item

When a user opens/edits/creates a list item, how do you specify what fields are shown by default (as opposed to having to click Show More to see)? In the example image below, the Task Name, Start ...
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0answers
10 views

How to add data in task after running workflow?

I am unable to show data in task after generating the task via workflow. I want to show list items metadata in one of the task list column.
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0answers
62 views

SharePoint 2013 - Gantt chart - time line - slow

We have a SharePoint task list that displays a Timeline to the users. In my production system it takes about 22-25 seconds to load, UAT 10 seconds. Some notes: The time line colour coded based on a ...
1
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0answers
82 views

Is there a way to customize the context menu in a Timeline?

I want to set up a Task List so that a user is able to click on a task and see a link to a page. The link would be stored in column of the Task List. An acceptable alternative would be to click on ...
1
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0answers
2k views

Can I sync a task list to outlook and have the tasks show in the To-Do Bar

I have a task list in SharePoint that I have synced to my Outlook. I can view the SP tasks in Outlook under My Tasks and I can create new tasks in Outlook. What I can seem to figure out is how to ...
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0answers
49 views

How to get task status from sub sites in SharePoint master site?

I want to fetch task status from sub sites and view in chart in master site, in master page in need show the status of overall sub site tasks list and in that task completed and not completed list. ...
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0answers
16 views

Sync Tasklist 2013 to Outlook 2010

I trying to sync those two. I fixed the RSS Feeds to be able to work but when i press sync i get this
1
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1answer
88 views

View totals not working correctly for task list in 2013

The issue I'm having is that the Totals section in the task list view settings isn't updating with the filters of the view. It is working in a custom list as well as a task list in SharePoint Online. ...
1
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0answers
51 views

Hide Timeline using XML Code in share point Sandbox solution

How can I set ShowTimelineIfAvailable Property of Timeline in task list view using XML ? I want to hide time line from the task list view. I've Sandbox Solution with page provisioning. I'm creating ...