Questions tagged [ms-flow]

Microsoft Flow is a cloud-based software tool that allows employees to create and automate workflows across multiple applications and services without the need for developer help. Automated workflows are called flows.

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"Send an Wait for Approval" inside a "Apply to each" will never end

I have "Send an wait for approval" which will Assign To a list of users >> and the furst user response should end the action. here is my high level steps:- setting inside the Apply to ...
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Get the document's owner Approval before Sharing a document on SharePoint or on OneDrive with external users

I got a requirement from our customer, that they want to implement MS flow workflow, so when any user try to Share a document inside SharePoint or OneDrive with external users, then the user must get ...
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How to share multiple cloud flows in Power Automate?

How can I share multiple cloud flows with a person? I know how to do it one by one (i.e. clicking on vertical ... and then share), but how to do it for multiple flows without being the admin (i.e. I ...
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MS Forms restrict multiple choice to a defined number

is there a way to restrict the multiple choice feature of MS forms? Let's say I have 60 option but users are only allowed to choose 10. When they reached the 10th, the form should block their choices. ...
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How we can ForEach 12,000 excel sheet rows inside 3 separate ForEach inside our Power Automate Flow

We have a workflow which read an excel sheet which contain 12,000 rows >> then Foreach those rows, as follow: Now the issue is that the first action will read all the 12,000 rows >> but ...
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283 views

FLOW Says It Was Completed Successfully But Doesn't Update All Items

I have a list where I have about 20-30 columns, but there is only one that I want to update. It is a Number Column that I want to increment on a scheduled basis (scheduled flow). I create a flow with ...
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Send Notification when document get published in Library

I want to send approval email when document get published in Library SP online. Is there any way to trigger MS flow on item /document published?? Or any other ways to implement this requirement.? ...
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base64ToBinary(body('Parse_JSON__-_Current_item')?['imageData']?['data']?['$binary']?['base64'])' cannot be evaluated

I have the following action:- but on run-time , i am getting this error on some items:- Unable to process template language expressions in action 'Compose_-Convert_Base64ToBinary_2' inputs at line '...
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Create a Flow that constantly runs in background

I am trying to see if this is achievable. I have a list that contains users birthdays. When a new user is added to the list, obviously the flow would trigger, checking that new item and is stuck in ...
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Auto Increment ID using Flow correctly

Auto Increment ID using Flow correctly 2 hours ago Hi All, I have a list with bunch of columns but one column is ID Number which will have custom id RP1-001, RP1-002 like so on so forth, i have 121 ...
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376 views

Start Approval Process on multiple items

I am trying to send single mail notification on multiple list item created in SharePoint List at same time, if approver is the same for all newly created items in a SharePoint List. The SharePoint ...
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Is there any way to cancel the timed out approval flow?

Is there any way to cancel the Timed out approval. In my Scenario the approval will timeout when there is no response from the assigned person. I am resending the approval once again, but the previous ...
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Send Http Request to Update list item value is not triggering the flow

I am using the Send HTTP Request to Sharepoint action to update the metadata values of the SharePoint library item (I am updating the same values which are already there in the item) in the When a ...
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26 views

Simple JSON to CSV in MS Power Automate problem

I am trying to convert the following JSON using the URL: https://api0.solar.sheffield.ac.uk/pvlive/v3/pes/0 to CSV vis MS Power Automate. I use HTTP to get the response from above URL. And this is ...
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Add st, nd, rd and th (ordinal) suffix (e.g. July 20th, 2021) in "Send an email (V2)" action - Power Automate

Is it possible to add suffix (ordinal) in email body of "Send an email (V2)" action in power automate? Expected Date format - "July 20th, 2021". I am trying to add suffix "st, ...
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MS Flow which send an email containing all the activities that has been done on a list or library from the compliance center audit logs

Inside Office 365 compliance center we can generate reports as follow:- But i am not sure if i can automate this process using Power automate ? for example to create a power automate flow >> ...
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SharePoint Syntex Vs Power automate OCR to extract data from scanned images

I have the following scenario, but not sure How/IF i can implement it using Power Automate AND/OR SharePoint Syntex + SharePoint list:- We have a club registration cards which include VIP member and ...
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Approval task from ms flow and should have the ability to select a user in a field

I have a document library with Manager(Person Field), Product manager(Person Field), Approval status(Single line of text), Comments(Multi lines of text) these fields. My question is can we create a ...
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Filter Object Array - Power Automate

I'm working on Power Automate to add users in O365 group. When I'm trying to add if user already exists as "user exists already" so to prevent adding further just checking if user is already ...
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What will happen to the MS Flow connectors if their usernames password got reset/expired/deleted

When we create a new MS Flow which get triggered when items are added/updated inside SharePoint >> a new connection will be created using the username who created the MS Flow. now my question ...
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202 views

What actually happen when we set DisableAppViews & DisableFlows to true using PnP

Most of the time when I create a new modern sites, I set DisableAppViews & DisableFlows to true, to hide the MSFlow and PowerApp buttons inside the modern UI from the end users as follow:- ...
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Which account we should use to manage MS Flow connections

I always uses our offcie 365 to create MS Flows which trigger when addiing/updating sharepoint list items, for example I have created an MS Flow which uses connection to :- Send emails to users using ...
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343 views

SharePoint MS Flow - How to send Enhanced rich text (Rich text with pictures, tables, and hyperlinks) in Send an Email

Could you please help me to send 'Multiple lines of text' column with 'Enhanced rich text (Rich text with pictures, tables, and hyperlinks)' in MS Flow Email as body. it's coming as Markdown text.
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122 views

Remove Role Definitions From SPO Group - Power Automate - MS Flow

I'm trying to remove full control role definitions from Site Owner Group, because I have added another permission level through Power Automate/MS Flow. From Microsoft docs - Below is the syntax for ...
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Inside MS Flow how i can build an email array from a "People or Group" which accept users and groups

I have the following field inside my sharepoint form:- and i want to send approval emails to all the group/s members (if any) + the individual user/s (if any):- now i read this link @ https://...
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30 views

Update an item using MS Flow VS Workflow 2013

I have a business scenario where i want to update some fields based on the user selection on drop-down field. now i have 2 approaches to follow:- Update the Item using MS Flow Or Update the Item ...
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1k views

SharePoint MS Flow - Send Email to People or Group field with Allow multiple selections and Allow selection of People and Groups

Could you please help me to send email to People or Group field using MS Flow with Allow multiple selections "Yes" and Allow selection of "People and Groups".
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Copying a folder from Communication site to Teams site

I am trying to build a flow what will copy a whole folder along with any sub folders and documents within it from a communication site to a teams site with a manual trigger. As the folder from the ...
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1 answer
106 views

MS-Flow Outcome of "Create an approval"

I have created an MS-Flow that requests approval. One can approve either from the approval email or directly from the web UI that has been designed to approve any requests. UI and approval email ...
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141 views

Create a PowerApp's Approval Requests CDS Browse screen to show a link to the MS Flow Approval items

I want to build a PowerApp which shows the MS Flow requests from this page:- So first step i did is that i add a new PowerApp from CDS >> Approval Requests, as follow:- Where i will get this ...
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1 vote
1 answer
115 views

Approve/Reject MS Flow from Power Apps

I want to add the MS Flow Approval Page inside a SharePoint modern page (i wrote another question regarding this @ Embed MS Flow Approvals page inside a modern sharepoint page using iframe ), and ...
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1 answer
101 views

Request Sign Off , how to wait for all responses by default

I am working on an online SharePoint communication site, and by default we can use the Request sign-off feature on our document library:- but let say i add two users to the Approver field:- then ...
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1 answer
292 views

MS Flow - How do I achieve "Automatically reject the document if it is changed before the workflow is completed."?

I am new MS Flows and trying to achieve the same SP2010 OOB approval WF feature... Reject document if it is changed before the workflow is completed. I do see an action "Get changes for an item ...
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721 views

GoBack to previous action in MSFlow

I have a requirement where I'm designing a workflow on SharePoint online using MS Flow(power Automate). I have multiple approvals in place but my objective is to go back to the previous approver if ...
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817 views

Delete files within a Document Set using a MS FLOW

I have a condition wherein, my document library has year wise folders, within each of these folders are several document sets and each of them hold few files/documents. I am looking to build a Flow ...
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0 answers
641 views

Get Email value of a people and group field in Power Automate?

I have a list in SharePoint online that contains a person field, I would like to get the email value of the person/group field and display it within an email. The workflow runs when an item is ...
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42 views

Which fires first MS Flow or Remote Event Recievers for custom list

I have a custom list inside SharePoint online communication site. and for the custom list i have the following actions inside my remote event receiver:- 1)ItemAdded 2)ItemUpdated I also have an MS ...
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45 views

How i can get all the users' responses before updating the list item inside my MS Flow

I have the following MS Flow:- and i have a SharePoint list with an Approvers field as follow:- Currently i got this scenario:- let say i create a new item >> set the Approvers fields to ...
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2 answers
196 views

I'm unable to trigger a Sharepoint designer 2013 workflow automatically when an item is created

I used my user account (not system account) to create ms flow and sharepoint workflow using SPdesigner2013. I'll explain the process: when we send an email to a shared mailbox, the msflow will create ...
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103 views

SharePoint 2010 workflow Impersonation alternative

As we have Impersonation step available in SharePoint 2010 workflows, what alternative I can have to implement the same. I have O365 SharePoint site. I looked into the MS Flow, but did not find ...
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How to achieve SharePoint built-in content approval workflow using MS flow for SharePoint Online Modern Site

I have a SharePoint Online Modern Site with the default Document Library. Now Client want to implement content approval over the library and they want that to be through MS Flow. Our client needs ...
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1 answer
61 views

REST or any other API for client side dev to get current users running workflows(Designer or OOTB or MS Flow)?

As part of a requirement the clients would want us to create an SPFX webpart which displays all the document names and the tasks or workflows running on it for that user/current User. Is there a way ...
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1 answer
3k views

Get Email from a people picker Field in MS Flow(Power Automate) - SharePoint Online

I have two lists in SharePoint Online, one to capture the data and another one where I have saved the value of approver in a people picker column. Now I want the value of the people picker column in a ...
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246 views

How to restrict approver from seeing list items they do not need to approve in SPO

I am creating a SP Online invoice system using MS Flow to send approvals for the invoices. The steps for the flow are as follows. Account team makes an item in a list for an invoice. Based on the data ...
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2 answers
41 views

Delete Larger List items in SPONLINE using workflow

I have a large list in Sp Online with over 50k records that's throwing a threshold error when i try to edit anything.I have thought of doing a cleanup and delete historical records that's of no use ...
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2 answers
114 views

Run MS Flow on SharePoint 2016 on premise

I'm looking to configure MS Flow on my SharePoint 2016 on premise version. Is it feasible to configure flow on 2016 On-premise ? If yes, please suggest how can I approach to it. Thanks in advance!
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112 views

Updating SharePoint User Profile Picture

I have a SP 2013 Production on premise environment where the users are not allowed to update their User profile pictures. User pictures are updated in a different application and image files are ...
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1 vote
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37 views

Flow not resolving round value for a number field

In flow, I am using actions below: Get items Select action using data from above action Inside select, I am using custom headers and mapping it to dynamic values coming from SP as shown below. ...
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  • 1,225
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3k views

Update Excel sheet using ms flow

I have excel file inside document library in SharePoint. I want to update the excel sheet using MS Flow. I am passing static values via flow. (Ex Approval status: Approved & Approval Comments: ...
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  • 77
1 vote
1 answer
2k views

Check SharePoint group exist or not using MS flow

I want to check the SharePoint group exist or not using MS flow. If it exists then do not to create group else create a new SharePoint group using ms flow.
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