Questions tagged [microsoft-flow]

Microsoft Flow is a tool to create automated workflows between your favorite apps and services to get notifications, synchronize files, collect data, and more.

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MS Flow: ticks function behaves different if fed with a string than with a string variable containing the same string

Addendum/Preface I tried a lot to process a date in the form yyyy-MM-dd coming from two columns of a custom list. I read dozens of articles about dealing with dates in flows and processing SP lists ...
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2k views

Is there a way to take user input (comments) using Microsoft flow “Email with Options” feature?

I have configured Microsoft flow on a task list item creation using "Send Mail with Options". Different options that I have configured are "Approve" and "Deny". It is working fine however I wonder if ...
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25 views

Microsoft flow condition not to re trigger an email if the mail was sent earlier

I am working on a sharepoint list where there are two dropdown columns- Student to be added to Mathematics - Yes/No Student to be added to Science - Yes/No I am trying to build a Microsoft flow ...
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13 views

Using MS Flow to update Excel with SharePoint Multi Text column with Appended Changes to existing text

I have an excel document saved to SP doc library, I have created a flow that updates a "Suggestions" cell from a SharePoint multi line text column, I have enabled the column in SP so that it allows "...
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1answer
22 views

Site Collection creation using microsoft flow

Is it possible yet to have a site collection created using Microsoft flow? I have a list of sites and when a new item is created in that list I would like to have a new site collection created for it....
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27 views

Flow to get all site collections in a tenant

Created a Flow by using the below REST call and stored the title and Urls in another list /_api/web/lists/getbytitle('DO_NOT_DELETE_SPLIST_TENANTADMIN_ALL_ SITES_AGGREGATED_SITECOLLECTIONS')/items?$...
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1answer
31 views

Add Lookup column to SharePoint list using Flow/Power Automate and Rest API

I am trying to add a Lookup column from a SharePoint list using Microsoft Flow(Power automate). The flow retries once and says "Bad Gateway". I'm not sure why the below is not working given that I ...
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1answer
33 views

Sharepoint column - Calculate number of hours to next day 11AM

In share point lists, How to find if the record was created between 10 AM yesterday to 11 AM today ? Need this for List->View ->Filter and also to check in Power automate to see if the record is ...
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Manager not found error in sharepoint using MS Flows.Can anyone help me to fix the issue

I have created flows connected to the SharePoint list but I am getting manager not found error.
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138 views

How to backup a SharePoint list to Excel or CSV so that ‘Choice’ column (with multiple selections) values are displayed as text?

Environment I created a Custom List via New > App > Custom List. I created columns and added entries via the form associated with the list. Some of the columns are of type Choice and configured ...
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29 views

Update SharePoint Library HyperLink or Picture Column Automatically

Scenario: I have Power Apps collecting information including a camera photo, this is being sent to a document library (Using a content type) as attachment along with other metadata. I have used this ...
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Microsoft Flow: Why is my multiple condition not working

I am using modern SharePoint and have set my flow to trigger when an item is created or modified. Where I'm getting stuck is the conditioning as I have two conditions that need to be met: 1) The Y/N ...
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1answer
17 views

One drive for storing the File

I have a sharepoint List form which is customized in powerapps. I have used an attachment control and when ever user attaches an image i am using a flow to store that attachment in my one drive. ...
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1answer
43 views

I need to create an auto-generated email when an item in a Sharepoint list are added which includes few columns from the list item and the attachments

I'm pretty inexperienced with Sharepoint design, but have taken on the task of creating a basic issue tracker for a project. The idea is when a user find an issue, they will log it into the Sharepoint ...
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MS FLOW TO PULL INFORMATION FROM CSV BASED OF INFORMATION ENTERED IN TO SEPARATE FORM SHAREPOINT ONLINE

I have a CSV of user email addresses and EIDs in a SharePoint document. I also have a list I'm building that will hopefully reference it. What I'm trying to accomplish is, When a user goes to fill ...
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3answers
36 views

roll back an item in alist due to rejecttion in the approval process

Is there a way to roll back a changed item in a list due to the rejection in the approval process? Seems an item would not roll back to its previous state if an approve reject the changes due to the ...
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Can we grant same permission to multiple groups via MS workflow

I want to grant multiple groups read access via MS workflow. Below is the URL which I am using to grant an access. Currently, this API URL is granting permission to one group only and I have 5 more ...
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26 views

Why are the dynamic content options limited when initializing a variable

I would like to make a variable in a workflow to specific content in a column I call Parent List ID. However, when I try, the only dynamic content options I get are for the item ID. Why do I only get ...
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1answer
27 views

How can I include durable links in the “Item Link” section of an approval Flow?

I have an existing flow which includes multiple document approval steps. Depending on the outcome of each one, the document in question is moved to different folders within the same library. I'm ...
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1answer
16 views

Flow vs alert me

Seems a dummy question: But I have created an approval process for a list in MS flow, it does the approval and some other things. So, as soon as a user changes an item, I am supposed to receive an ...
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92 views

How to find the IDs of the items in a Flow so I can update the correct items?

I have multiple list in SharePoint that all feed into one large list. Sometimes a date will be added to these feeder lists but I can't get that date to update on the large list. Its seems this process ...
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1answer
84 views

Delete an item from a list by approval

I am trying to design an approval process for deleting items from a list, but barely I can find a step by step guideline for this. I was able to accomplish this process (i.e. approval) for create or ...
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118 views

Copy a list to another list by MS flow

I am trying to replicate this https://www.sharepointsky.com/microsoft-flow-copy-list-items-to-another-list/ and was successful in the update part (i.e. when the item from the source exist in the ...
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18 views

Bulk Restore Version history to specific version

Can someone perhaps help me out with the best way of restoring the a specific version for all list items. So using this method above I can retrieve the entire version history for list items using the ...
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1answer
47 views

Instance counter using microsoft flows / power automate

I have a SharePoint list that captures employee details and the error types they have committed. In the same list, I would like a column to auto-capture the number of instances of each error type when ...
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1answer
25 views

Do-Until not working as expected

I have a very simple scenario where in my flow will be triggered when a new item is created on a list by someone. First step is it sends an email to the manager, where he'll reviw the request and ...
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34 views

Microsoft Flow not outputting the data in the table for the Azure AD column fields

I am looking to get a column data to a table in Microsoft Flow from a SharePoint List but it seems to giving the following error for the Azure AD column output for the table, while I am using the ...
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1answer
55 views

Create HTML table choice item displaying code in the table output

My HTML table which I created in a workflow in Flow.microsoft.com is working perfectly fine but when I enter the choice items it outputs a code in the file. for example for: - coloumn: Change Outcome ...
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62 views

List fields missing in Dynamic Content sometimes

I'm facing a weird issue. I'm able to access the fields in my list from Dynamic Content section at some places, and not at others. Pls see the screenshot below I was able to select 'Request State' ...
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14 views

Power Automate from Typeform to Excel

I am trying to use Power Automate to automatically add a new row to excel when a survey response is submitted in Typeform. At a basic level it does work, a new row appears when a response is submitted ...
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10 views

How can I prevent a disappearing approval panel for my approval workflows?

I've created a flow with an Approval action but it behaves in an unpredictable way. In some case I can approve or reject directly inside the email sent by my flow, in other not: I receive an html ...
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1answer
36 views

SharePoint file name help

I have a value startOfMonth(addToTime(utcNow(), -1, 'Month')) in Create File action in Microsoft flow. It gets the first date of the month and names the file as 2020-01-01T00_00_00.0000000Z.html. ...
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292 views

How to check if an element is present in a list with MS flow?

I have to somehow synchronize several lists. I started off with my previous question here: generate lists from another To wrap it up, my current problem is, to find out, if the title from my master ...
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1answer
104 views

Microsoft Flow trigger skipped when item modified multiple times in a minute

I have a Microsoft flow configured on a SharePoint list item update. In that list I have a Status column with 5-6 choice values. On each Status update a specific mail should be triggered by flow. ...
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1answer
347 views

Flow to delete files in SharePoint sub folder completes but files not deleted

I created a Power Automate flow to delete files every 5 minutes from a subfolder in a document library. It runs successfully but does not delete any file. Below are the two flows that I tested, none ...
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3answers
36 views

Create item without any permissions

Pls help me) I have a list and when user create an item, flow break inheritance read fields and give different permissions via REST API for this item depending on column value. So different users ...
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1answer
32 views

Change Flow to Automate in Sharepoint Online

After change from MS Flow to Automate Microsoft Disabled one test parameter. Now there are only two test option - Where is the third option? How to re-run Workflow with last data? Please help.
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2answers
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Have a column pull criteria from two columns and display specific value

My goal is to have a calculated/or lookup column to display the company number if two columns contain certain information. I do not have access to PowerApps, Microsoft Forms, SharePoint Designer, ...
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1answer
193 views

Prompt Users for Input when Document Uploaded

Background: I have been tasked with setting up a moderately complex document appproval process using Sharepoint and Microsoft Flow. I have very little experience with either. Requirements: I need a ...
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2answers
110 views

Sharepoint print to pdf

I am looking for help with my power apps / SharePoint online solution I am building. I created a canvas app from a SharePoint list. I need to figure out how to print the form or Sharepoint list item ...
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127 views

MS Flow - notify users by mail on new file, but not for newly-created, empty files

I am quite new with Microsoft Flow and although I understand the building blocks, I still experience a - possibly newbie - problem. I have created a Flow which emails users when a new file is created,...
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1answer
175 views

MS Flow to add external users in SharePoint Online user group

I have created MS form and I want to add user in SharePoint user group as per email field of MS Form. How can i achieve this? Thanks in advance.
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1answer
37 views

Attach PDF to flow from SharePoint list matching employee number

I've been tasked with creating a flow that will send an email to all our staff with custom attachments. A typical attachment would be in this format: "John.Smith-123456789.PDF" (FirstName.LastName-...
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1answer
85 views

Approval for event creation in Sharepoint Calendar

I tried creating a workflow and made my manager the person who would get the notification and was expecting her to have the power to reject the event creation but I was allowed to create the event, ...
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1answer
63 views

Send an email to multiple contacts, asking to confirm information that we have on SharePoint list

I am trying to send an automated custom email (via Flow or directly via SharePoint; no SharePoint Designer, PowerApps, or anything of the like). We can only use SharePoint Online. These emails would ...
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1answer
275 views

Sharepoint online Auto-generating number starting in 6000's

I am looking for help with my power apps / SharePoint online solution I am building. I created a canvas app from a SharePoint list. I need to figure out how to create an auto generating unique id. ...
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1answer
30 views

Error when flow imported

I have two tenants. On one tenant I have my flow which is attached to SharePoint lists. I want to move this flow between tenants so I exported the flow from first tenant as zip file and I was trying ...
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1answer
402 views

Update custom folder metadata via Flow

My apologies, I am a bit of a novice with SharePoint and I can't use code. I am using SharePoint online. Our organisation has a Sales Manager and Support Manager for each customer. Each customer has ...
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1answer
47 views

MS flow delete file from file system

I have created a flow to delete file from file system but I am getting error as below screenshot: Thanks in advance.
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1answer
236 views

520 Error On Flow From Outlook 365 to Sharepoint

I have this flow that takes an attachment received via email and creates a new file on SharePoint . The flow works for smaller reports, but with a larger report I'm receiving (41MB), I am receiving a ...