Questions tagged [metadata]

Structural metadata, the design and specification of data structures is "data about the containers of data".

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Opening content type templates in Word Desktop does not work if browser is not IE

I have a template attached to a library as a content type. Despite having all settings pointing to 'open in Word' and not 'Open in browser' when in a different browser than IE the file will be opened ...
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58 views

Script not Working inside of Folder

I am trying to enable the script below in a document library. I originally found this script here. Basically whenever a user drag and drops a file it pulls up a prompt to enter metadata. It is ...
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37 views

Move SharePoint Metadata to sharepoint online

We are using Managed Meta data in SharePoint 2016 with Cross Site Publishing Feature. And now client decided to move our SharePoint 2016 to SharePoint Online. I a doing POC to know the list of options ...
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Can MS Flow Update Metadata on SP List?

I am trying to create a workflow where adding a file to a folder will update a field in that Folder's metadata. The folder may be a sub folder, in which case the workflow should update parent folder ...
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Modern Experience Upload-Metadata Problem

In the classic experience when the user uses the upload button the user gets asked to enter the Metedata. In the modern experience, when I use the upload button no pop up window open up to ask me ...
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34 views

Files getting custom Metadata

I’m using the modern library but once I’m uploading a new file it already getting Metadata. When I upload a new file, I want it to be shown that his fire requires attention, so that the user goes and ...
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Get custom Metadata based on Folder

Is there a way for the files that are uploaded into specific folders, the files inherit the properties/metadata of that folder? Basically every time I upload a file under eg SportFolder it should ...
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22 views

Content Search Query Webpart

I have created a Content Search Query Web part which go through a document library and shows the result based on the column (metadata). The old metadata was LGBTI and it was working fine, however ...
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Recurring events in CSWP

Ok, so I know recurring events can not be showed in a CSWP because only the first occurence is indexed. I have read a lot about that, but not found a single solution anywhere. How can I show ...
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Multiple metadata values

Just wondering if in a library there is a way to assign multiple values within a single metadata column. I this case I'm building a library of educational documents that need to be tagged for topics. ...
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22 views

Picture library filter by enterprise keyword

I've set up a SharePoint picture library to share within my company. I've added "enterprise keywords" to the pictures in order to find them in the total overview of all pictures. this all works quite ...
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58 views

Inform user to add Metadata after Upload

Let's say users end up using different uploading methods and some of their files end up not being filled with metadata. We use SharePoint Online. I want them to get a file/notification or something ...
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Is it possible to be asked to add Metadata when uploading using Explorer

Files that are being uploaded to ouR Document Library using the Explorer end up being not filled with Metadata. Is there a way for the users to be asked to add the metadata when uploading using the ...
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Upload Files using Explorer with Metadata

Most of our users tend to just upload files to Document Library using the explorer. This leads to a lot of files not having the necessary Metadata and the Document Library not being very sufficient. ...
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27 views

Add secondary column to index

On SP 2013 on prem, I am using PowerShell script to add indexed columns to a list. I have managed to add that, like this: $siteUrl = "http://url" $web = Get-SPWeb $siteUrl $listName = "...
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Changing in between Document Libraries to Bulk Edit

We use classic experience for our document library but there is no bulk edit. Is it possible to just change to new expereince for one day and use the Bulk Edit uption to change the metadata of a lot ...
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28 views

How to display metadata on a site page - SharePoint 2016?

Similar to (How to display metadata on a site page), I'm trying to figure out how to display page metadata on the page itself (like ModifiedBy and Modified date, as well as some custom metadata ...
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126 views

Get Page Field Values with javascript

We are using SP 2013 publishing features and have the document id service turned on for our site collection. So each new page has a document id assigned to it. We also created a custom content type ...
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22 views

How to automatically populate document templates?

I have a document Library dedicated to a specific PROJECT. I linked 20 content types to it (for my 20 different project deliverable templates). All these templates have "common properties" such as ...
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Bulk Upload & Give same Metadata to all of them

Goal: Is it possible to change the code in a way that when uploading mutiple files, the Metadata to appear only once and all the files being uploaded to get the same Metadata ? How the code works ...
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81 views

Help: How to use this script in Document Library

There is this script which I got from Here. I just have to add ScriptEditor WebPart to my library page and apply this code Not sure how to go with this. I know how to go edit and add a Webpart and ...
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23 views

Sharing Site metadata with documents for SharePoint Search

We have a problem which most of the organizations face. We have a team site created for each of the project in our organization. There are 100-300 project sites being created every year. Each project ...
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131 views

Sharepoint Document Library Hyperlink Metadata Using Excel VBA

I have VBA code written for my Excel document. This code saves the workbook in Sharepoint site and sets the metadata for the document library that the workbook is saved into. Working code to set ...
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31 views

Add user to classify files into specific file type column (Metadata)

In my SharePoint library a lot of users can upload files, unfortunately when the files get custom metadata and then I always have to go manually and categorize them. Having it in mind that the users ...
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39 views

Update Choice column in Sharepoint using workflows

I have a Sharepoint library where I receive folders via email. I have a calculated column that determines the week ending date (as a string value) for the folder and I want to create a choice column ...
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37 views

Pulling info from one of several columns

When documents are added to my library, one of 4 approval workflows runs based on the metadata entered on the item (if the document is for Sales, the Sales approval workflow runs, etc). I would like ...
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45 views

How to find internal Column name in SharePoint

I am attempting to use a migration tool that will extract properties from images (drone photos) and map them to columns in SharePoint Online. I'm focused on one property just to get the ball rolling. ...
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Multiple content types in a library causes metadata problems on file upload

I defined Document Set content type “A” (Engineering) to contain custom site metadata (for simplicity, call them 1, 2 and 3). I defined Document Set content type “B” (Energy Services) to contain ...
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85 views

How to extract metadata from images in SharePoint Online

SharePoint Online used to automatically extract metadata when you uploaded an image into a picture or Asset Library. Microsoft has deprecated this feature and it is no longer available. When ...
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42 views

Does SharePoint Online still extract metadata from photos loaded into Asset Library?

I have a number of Drone photos that I would like to make searchable from SharePoint. In SharePoint 2013, if you upload photos into an asset library, the metadata is extracted and entered into a ...
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21 views

Unable to get the metadata for the document name contains(') using Rest Api

Not able to get the metadata of a document contains file name with (') using rest api http://site url/_api/web/GetFileByServerRelativeUrl('filepath')/?$expand=ListItemAllFields
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Publishing Pages and Metadata Navigation

In the term management page i've created a term named "news". And I've activated the Publishing Infrastructure. And at the navigation page, i selected metadata navigation. When i created a page named "...
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1answer
177 views

Sharepoint metadata URL

I have a sharepoint server 2016 like the one I show in the attached image. I want, through a java code, to read the metadata of the document notes.txt, but I do not know what url endpoint to use for ...
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188 views

Exclude documents content results in SharePoint Online Search

We implemented the search on the document library having the items more than 100000 items with 8-12 metadata properties in SharePoint online as per the customer requirements, which was working fine....
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49 views

Managed Metadata Navigation: the visitors can't see the terms

Good Day, On my SharePoint site collection I use managed metadata navigation to apply friendly URL to the site pages. Every term is tagging and on the “Navigation” tab has the options “Show on the ...
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53 views

METADATA FROM JAVA

I´ve created a Metadata Column called "Department" in my Sharepoint Server site. Does anybody know how to add information to that column when I upload a document from Java? Thank you.
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Need advice on proper use of calculated column for my problem

I've been tasked with getting a SharePoint site up and running as part of my job, it requires a semi-automated way of marking files for an archival process where they are taken off of the SharePoint ...
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11 views

Does List Metadata get copied into document properties

If you specify a document as being of a particular content type, and then move the document, the metadata associated with that document moves with it, regardless of what library the document is moved ...
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2answers
131 views

What is the difference between document properties and metadata?

I have been using the term metadata and properties interchangeably. This paragraph from Microsoft indicates there is a difference. Can someone explain the difference? Using metadata with content ...
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25 views

Metadata Menue checkbox alternative

I've got a situation where I'm building a document library, with large number of values for each field in metadata and check boxes as a filter do not make sense there, since the list will be extremely ...
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354 views

WCF - Metadata publishing for this service is currently disabled

I'm trying to clear up the Events Viewer in my UAT environment, and one of the errors I'm getting is Event 8313. A failure was reported when trying to invoke a service application: EndpointFailure ...
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163 views

Changing folder structure to document set in Sharepoint

If I were to structure my document library in SharePoint as folders, then later decide I want to change my structure in the document library to document sets, how can this be done? Is it an easy fix?...
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1answer
33 views

Recommended way of assigning metadata to a site collection?

In SharePoint Online, is there a built-in way to tag Site Collections with custom metadata? Ideally this would mean assigning values from the term store, for example assigning a "Department", or ...
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2answers
758 views

force user to add metadata when uploading docs

I want that my users are forced to enter metadata when they upload/bulk upload document.When bulk uploading document it would be cool that users add the metadata once and it applies to all the files
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1answer
247 views

Managed metadata field: Set default value on library by powershell

I am trying to set default values (multiple) on a managed metadata field on a document library, which I manually would do like this in the GUI: Library settings > Column default value settings, and ...
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192 views

Multi-value metadata columns not saving

After using the content and structure system to copy documents from one site's document library to another, the document properties fields that are set to accept multiple metadata values from our ...
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1answer
38 views

SharePoint 2013 - Metadata automatically removed after document is Viewed

We are using 2013. Recently one of the team sites, and only this specific one, has started having issues. When a user opens the document to read, no edit/checkout, then closes after any amount of time,...
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193 views

place version number in word document from the document library version number

I've see here how to display version number in word but its not working for me. The only thing i can think of that's causing the issue is that I have 2 version numbers in SharePoint document library, ...
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1answer
18 views

In SharePoint Online, is it possible to filter a standard View based on the documents that specific group(s)/user(s) have been granted access to?

I'll be creating sensitive financial documents for 20 locations worldwide. I'll stop inheriting permissions and granting permissions at the file level. I would like the permissions I grant for each ...
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2answers
413 views

Inherit metadata from folder to all documents inside folder

I am having a document library with different folders. Each folder contains 100s of documents. I am creating a new column with name Status. When I change the status of the folder to "Locked" then ...