Questions tagged [metadata]

Structural metadata, the design and specification of data structures is "data about the containers of data".

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10
votes
3answers
4k views

How to avoid _metadata in a REST response (listData.svc)

I am pulling data from a SharePoint list with listData.svc, and _metadata represent more than half of the response content. Is there a way to return list fields only, without the metadata? Below an ...
8
votes
3answers
3k views

How to add metadata to a Modern Page?

In your Site Pages library let's say you have a Wiki Page and a Site Page (i.e. modern page). When I add a choice column, let's call it Category, I see the field show in the edit form for the Wiki ...
8
votes
2answers
4k views

Implementing permissions based on metadata

It's been 10 years Sharepoint is around, but this feature is still missing OOB. It would help immensely in governing a Sharepoint farm, IMHO. Administrators should only setup the rules as staten by ...
8
votes
1answer
851 views

Set metadata column value from query string when uploading documents

When users upload files to a SharePoint Online (2013) document library, I would like for a value from the query string to be inserted into a metadata column in the library. I found a number of posts ...
6
votes
1answer
2k views

Confidentiality tagging - best approach

We currently run a very large Sharepoint 2010 collaboration platform for our company (50,000 employees +), and we've come to the point where we need to help support our security team in letting ...
5
votes
3answers
718 views

Is an iPhone a good analogy for SharePoint Metadata?

Is using an iPhone a good example for an analogy for SharePoint's Metadata? I was thinking an iPhone is comprised of a camera, music, phone, and maps. But after thinking about it I doubt I can use it....
5
votes
4answers
393 views

Can not edit display name of list column

I have a list where I am trying to edit the display name of some internal SharePoint fields, i.e. the "Title"-field. I am using this code which runs, and gives no error, but it doesn't edit the ...
5
votes
2answers
3k views

How is metadata stored?

I apologize for the simple question but have been curious about this and haven't found an answer elsewhere. Does SharePoint actually append the file itself with the metadata added in SharePoint, or ...
5
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4answers
14k views

Users unable to edit document properties

I have a document library on SP 2010 in which all users, including myself as the admin/owner, are unable to update properties of certain documents. Documents were moved to this folder from another ...
5
votes
2answers
9k views

Upload a document to a SharePoint list from CSOM with no limitations

I need to upload a document to a SharePoint list or folder using the Client Side Object Model from .NET (C#). What is the best way to do this? The requirements are as follows: Set metadata values No ...
5
votes
1answer
1k views

Dynamically create metadata and associate it with File using Client Object Model

Is there any way to dynamically add metadata in the upload file. I am using the following code in this regard. File uploadFile = context.Web.GetFileByServerRelativeUrl(location); //check out to make ...
5
votes
1answer
1k views

Sharepoint 2013 - Add lookup column to key filters

I've got a document library of invoices. It has various columns (mainly choices) such as, Year, Status, Location, etc. and I've been able to add them to metadata navigation as key filters. However, ...
5
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0answers
800 views

No results when searching with special characters in custom metadata property

We have an issue with SharePoint 2010 Search. Currently, we have a property in Active Directory, for each user, that specify their initials. We have a scheduled task that runs every hour to sync these ...
4
votes
2answers
33k views

Fetch list item properties using Powershell

I have document library. I want to replace some document properties using powershell. There are multiple properties associated with each document. First I'll need to check for all documents if that ...
4
votes
1answer
185 views

Sharepoint metadata URL

I have a sharepoint server 2016 like the one I show in the attached image. I want, through a java code, to read the metadata of the document notes.txt, but I do not know what url endpoint to use for ...
4
votes
1answer
2k views

Office 365 New Library Experience and Metadata Navigation

Is anyone aware of a way to use the 'New experience' type layout for a document library in Sharepoint Online in addition to the Key Filters box exposed by Metadata Based Nav? I have enabled Metadata ...
4
votes
1answer
10k views

Group by managed metadata column

Is there any (non-programmatical way) to group by a managed metadata column. My managed metadata column is in my view, but I can't select it in the 'Group-By' dropdowns, why? I'm using a SharePoint ...
4
votes
1answer
124 views

Multiple Managed Metadata Services

I have set up 2 different managed metadata service applications in CA. Lets call them MM1 and MM2. In the existing MM1 there are existing keywords which is being used by multiple site collections. ...
4
votes
1answer
129 views

Display Common Metadata Tags as Webpart

Looking to create a "common tags" pane on a homepage in SP2013 based on metadata but struggling to find a clean efficient way to do so. Found an MSDN guide on getting the term stores using a Taxonomy ...
4
votes
2answers
5k views

How do you add Meta-tags/CSS/JavaScript to head on SharePoint Online (without unghosting the MasterPage)

I’ve found a few semi-related articles on how to add meta-tags to the head (without changing the definition of the page I believe). I need to do this in a couple different ways… first of all I need to ...
4
votes
6answers
7k views

Automating Upload of large volume files to Document library in SharePoint 2013 Office365

I have searched in the internet for multiple tools and none of tools are supporting to pre-fill metadata values for a document. I just wanted to know is there any tool which can automate the process ...
4
votes
2answers
4k views

Metadata Property not showing in search results

I created a column named "Issue Category" in a issue tracker list. And then, I created a new metadata property with the same name . After that I done two full crawls, but I could't see search results ...
4
votes
1answer
1k views

SharePoint 2013: Access the metadata Tags of a page within a Search Result Display Template for an Item

I'm trying to access the metadata Tags of a SharePoint page within the search result of that page using a Display Template. In the Managed Properties for my search service, the Tags property is ...
4
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0answers
207 views

Multi-value metadata columns not saving

After using the content and structure system to copy documents from one site's document library to another, the document properties fields that are set to accept multiple metadata values from our ...
4
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0answers
111 views

SharePoint Online JSOM Problems adding new item with Managed Metadata field

Hoping someone might be able to shed some light on a problem I'm having adding new items to a SharePoint Online list, using JSOM? I have modified some code I found here on stack exchange, the code ...
4
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0answers
390 views

How to (caml)query a list on metedata in the MetaInfo field

Is it possible to write a CAML-query to filter documents with certain info in the MetaInfo field? The information is only stored as the property in MetaInfo, not in a field of it's own. Context: I ...
3
votes
1answer
6k views

Does InfoPath still not support Managed Metadata?

I've heard that InfoPath 2010 does not support Managed MetaData. Is this still true ? Does anyone have a workaround for this ? Like using webservices to use the Managed Metadata ? Cheers, Andre
3
votes
6answers
13k views

Force users to enter document metadata before creating a new document in Sharepoint 2013 document library?

First off, I'm new to Sharepoint. With that out of the way, I have a document library based on a custom content type. When working with Sharepoint document libraries some users find the document info ...
3
votes
2answers
846 views

force user to add metadata when uploading docs

I want that my users are forced to enter metadata when they upload/bulk upload document.When bulk uploading document it would be cool that users add the metadata once and it applies to all the files
3
votes
1answer
2k views

DateTime.Now in KQL

In SP 2013 on-prem, I am using display template and a list to show alerts on the front page of the intranet. I want the alerts to be showed from the list when the list item has a start date that is ...
3
votes
1answer
239 views

add documents through drag and drop

When uploading a document to a document library, if you drag and drop it doesn't ask for any meta data and gets checked out to the logged in user. Any suggestion to make users enter metadata through ...
3
votes
2answers
1k views

Dynamically populate page with links to document libraries

The business where I work wants to move from one library with multiple client folders to one library per client. To ease in administration I want to create a page that displays hyperlinks to all ...
3
votes
6answers
6k views

User permissions by metadata?

I'm trying to set up a site architecture for a new Office 365 account, and we would need to have a site and its documents generally open to multiple employees, but some of these need access to most ...
3
votes
1answer
776 views

Calculated datetime column returns string;# in search index

We have a calculated column, that results in a date. It's output type is set to DateTime - Date only. When we run the search indexer, it shows up in "crawled properties" as a Text-column, and in the ...
3
votes
1answer
2k views

PDF metadata not captured when file is saved sharepoint application

I have a document library in sharepoint site and it contain pdf documents. Documents has 10 metadata including document number. Document number is auto generate unique ID for each file. When i save ...
3
votes
2answers
784 views

SharePoint Online Image library with metadata collumns

I am experiencing an issue with metadata. I have an Image Library that has around 8000 files. I had uploaded them with metadata for some custom collumns. I did create a few views filtering with that ...
3
votes
1answer
341 views

Metadata Enforcement SharePoint 2013

If you drag and drop ONE file (NO FOLDERS) you are not presented with the edit properties screen. My users are not going to go back and apply metadata - its TOO many clicks. Now I've found this code ...
3
votes
1answer
2k views

Add metadata to files coming to document library from email

We have a document library with incoming email settings enabled. I need to check if there is a way to get metadata sent along with the file to email address and show it up in the metadata columns in ...
3
votes
1answer
460 views

Word wrap Metadata Navigation

I am trying to configure the master page to enable word wrap for the Metadata Navigation pane as the text is too long for the default width and the user has to expand it manually. This is the code I ...
3
votes
1answer
96 views

Sharepoint Workflow - Change Permissions

I am pretty new to Sharepoint Workflows however my first assignment is a bit difficult for me. Basically we are using a 3rd party solution to store emails into a document library (as .msg or .eml) and ...
3
votes
0answers
269 views

Excel Documents dropping MetaData in a Document Library when edited

Currently in our environment we have an approval based library that houses several documents, all categorized and utilizes Metadata columns to group and sort those documents. When an individual edits ...
3
votes
0answers
334 views

Update metadata w/2013 REST API in a Workflow

I am looking for an example of a REST PUT/MERGE method done from a workflow (no code) in SharePoint Designer to update a metadata field in a library. Specifically what the Build Dictionary and Call ...
3
votes
0answers
119 views

Term is not removed from content

We have a term in the term store that we need to remove, but the term that needs to be removed has been used on a lot of pages and documents as metadata. I thought that by removing the term from the ...
3
votes
1answer
247 views

Access Crawled Property values using PowerShell

Is it possible to retrieve a list of values for a given crawled property? If so, how would this be achieved using PowerShell? For example, I have a crawled property called 'Forename' and I would ...
2
votes
2answers
3k views

Terms, keywords, tags hashtags this is confusing

i have read all day about keywords, tags, #hasttags and it confuses me. Whats the difference between Keywords and terms/termsets? I have tagged documents with keywords, but i want to use terms ...
2
votes
3answers
59 views

Inform user to add Metadata after Upload

Let's say users end up using different uploading methods and some of their files end up not being filled with metadata. We use SharePoint Online. I want them to get a file/notification or something ...
2
votes
2answers
82 views

Where can I find a list of fields that can be retrieved when running a sharepoint query?

An SPSiteDataQuery. So far I have: ... query.ViewFields = @"<FieldRef Name=""Title"" /><FieldRef Name=""Author"" />"; ... I just happened to get these two FieldRef's right (purely ...
2
votes
3answers
700 views

SP 2010 Modifying the “Last Modified By” column in SQL Management Studio

Let me preface by saying that I have read this page by Microsoft: http://support.microsoft.com/kb/841057/en-us I have not understood it completely which is why I am here, We are currently in a tough ...
2
votes
1answer
60 views

What does Meta stand for in SharePoint 2013?

What does the term "Meta" stand for in reference to Meta Data within SharePoint 13?
2
votes
1answer
315 views

Copy document to document library in another site with meta-data

I have implemented an event receiver on a SharePoint 2007 (MOSS) document library, to perform certain validations via the itemUpdating method and to copy the document to a document library in another ...