Questions tagged [metadata]

Structural metadata, the design and specification of data structures is "data about the containers of data".

166 questions with no upvoted or accepted answers
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1answer
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Set metadata column value from query string when uploading documents

When users upload files to a SharePoint Online (2013) document library, I would like for a value from the query string to be inserted into a metadata column in the library. I found a number of posts ...
5
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1answer
1k views

Dynamically create metadata and associate it with File using Client Object Model

Is there any way to dynamically add metadata in the upload file. I am using the following code in this regard. File uploadFile = context.Web.GetFileByServerRelativeUrl(location); //check out to make ...
5
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1answer
1k views

Sharepoint 2013 - Add lookup column to key filters

I've got a document library of invoices. It has various columns (mainly choices) such as, Year, Status, Location, etc. and I've been able to add them to metadata navigation as key filters. However, ...
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0answers
792 views

No results when searching with special characters in custom metadata property

We have an issue with SharePoint 2010 Search. Currently, we have a property in Active Directory, for each user, that specify their initials. We have a scheduled task that runs every hour to sync these ...
4
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0answers
154 views

Multi-value metadata columns not saving

After using the content and structure system to copy documents from one site's document library to another, the document properties fields that are set to accept multiple metadata values from our ...
4
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0answers
109 views

SharePoint Online JSOM Problems adding new item with Managed Metadata field

Hoping someone might be able to shed some light on a problem I'm having adding new items to a SharePoint Online list, using JSOM? I have modified some code I found here on stack exchange, the code ...
4
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0answers
389 views

How to (caml)query a list on metedata in the MetaInfo field

Is it possible to write a CAML-query to filter documents with certain info in the MetaInfo field? The information is only stored as the property in MetaInfo, not in a field of it's own. Context: I ...
3
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1answer
96 views

Sharepoint Workflow - Change Permissions

I am pretty new to Sharepoint Workflows however my first assignment is a bit difficult for me. Basically we are using a 3rd party solution to store emails into a document library (as .msg or .eml) and ...
3
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0answers
267 views

Excel Documents dropping MetaData in a Document Library when edited

Currently in our environment we have an approval based library that houses several documents, all categorized and utilizes Metadata columns to group and sort those documents. When an individual edits ...
3
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0answers
333 views

Update metadata w/2013 REST API in a Workflow

I am looking for an example of a REST PUT/MERGE method done from a workflow (no code) in SharePoint Designer to update a metadata field in a library. Specifically what the Build Dictionary and Call ...
3
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0answers
117 views

Term is not removed from content

We have a term in the term store that we need to remove, but the term that needs to be removed has been used on a lot of pages and documents as metadata. I thought that by removing the term from the ...
3
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1answer
239 views

Access Crawled Property values using PowerShell

Is it possible to retrieve a list of values for a given crawled property? If so, how would this be achieved using PowerShell? For example, I have a crawled property called 'Forename' and I would ...
2
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0answers
11 views

Does List Metadata get copied into document properties

If you specify a document as being of a particular content type, and then move the document, the metadata associated with that document moves with it, regardless of what library the document is moved ...
2
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2answers
110 views

What is the difference between document properties and metadata?

I have been using the term metadata and properties interchangeably. This paragraph from Microsoft indicates there is a difference. Can someone explain the difference? Using metadata with content ...
2
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0answers
308 views

WCF - Metadata publishing for this service is currently disabled

I'm trying to clear up the Events Viewer in my UAT environment, and one of the errors I'm getting is Event 8313. A failure was reported when trying to invoke a service application: EndpointFailure ...
2
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1answer
33 views

SharePoint 2013 - Metadata automatically removed after document is Viewed

We are using 2013. Recently one of the team sites, and only this specific one, has started having issues. When a user opens the document to read, no edit/checkout, then closes after any amount of time,...
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0answers
30 views

Force user to set metadata when publishing a site page

Using Sharepoint Online with modern pages. I've created a required custom metadata field, which I can see in the library is not set for any site page (I'm not saving documents in this site, just pages)...
2
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0answers
1k views

Querying List Item Field Values with PowerShell Problem

I have googled this a lot and have found trouble finding an instance of someone having similar issues with a resolution. I am currently working on querying a medium sized list on a sharepoint farm so ...
2
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1answer
652 views

Renamed terms still show as old one

In SharePoint online I renamed a few terms couple of weeks ago. I'm pretty sure the timer job that should clean it up has run but it still shows as the old one - for old and new documents alike. How ...
2
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0answers
53 views

Populate metadata columns from CSV file

I have a Windows share that contains about 20K files. I need to upload these into a SharePoint Library (office 365 SharePoint). I also have a CSV index file that contains the a document ID (which is ...
2
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0answers
71 views

New Doc Library Experience - attach Metadata to folders

Does the new Doc Library Experience allow for attaching metadata to folders? I can only get it to attach metadata to documents. Here is the "old/classic" view where I've attached a Description and ...
2
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1answer
550 views

Sharepoint list meta data and query all the meta data for the list item using REST

I am trying to programmatically download the sharepoint lists and list item content using REST api. Here is the approach I am taking. Get all the lists in sharepoint using lists end point _api/web/...
2
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0answers
236 views

sharepoint 2013: document set metadata updated; documents metadata not updated

A document set with X column is created. X column is set to be shared to documents inside the document set. I upload documents in the document set; I modify the X column of the document set. Documents ...
2
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1answer
303 views

how to set IsPathRendered property to true in CSOM. I need full path and values of the metadatacolumn in 0365

The challenge I am facing is to get full path of the metadata column. A solution suggest to set the IsPathRendered property to true to get the full path. but the code shared uses server side object. ...
2
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1answer
472 views

Metadata vs Folders - File name conflicts

I think metadata is much better than folders when it comes to finding files using search and metadata navigation but... But if I have a document library that uses metadata and does NOT use folders ...
2
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0answers
57 views

Use one ListData.svc reference to update multiple lists

Can you use one ListData.svc reference to update multiple lists even if the lists have different columns? Site A - Shared Documents Default columns Model Year Make Site B - Shared Documents ...
2
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0answers
179 views

how to get file name and file details while uploading document

I have question related to Metadata, how to get file details and assign the meta data fields like Title, Year and month of Document while uploading. by using calculated fields or any how. i tried ...
2
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0answers
785 views

Error code 0x81020030 when calling UpdateListItems of Lists.asmx web service

My problem is very similar to this one (in what I'm calling) but I'm receiving a different error. The XML I feed the service and the response is as follows; <Batch OnError="Continue" PreCalc="...
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0answers
274 views

How to use SharePoint for storing documents with bibliographic information?

For researchers, it is important to have the bibliographic information (Author, Year, Title, Journal or source name, publisher, original URL, etc.) for a document, paper or information in general. ...
2
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0answers
2k views

Getting External Data from Oracle to O365?

We have an on-premise oracle database with customer info (lets say roughly 10,000 rows), that we need to make available in our SharePoint Online (2013) environment in O365. The requirement is that ...
2
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0answers
32 views

Quick metadata navigation question - Display nothing until user picks a keyword

I have metadata navigation enabled for a list. Is there a way not to display anything until user selects a metadata keyword?
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0answers
801 views

Taxonomyinternalservice.json

I am having a list which fetches the metadata termsets. But it is taking very long time to get the results. I have checked this in Fiddler and it is the following line of code is taking more time. ...
2
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0answers
216 views

List Service resetting meta-data set by Copy Service

I'm seeing some strange behavior when using the SharePoint Lists web service while trying to update a document in a document library. I successfully use the Copy web service to upload the file (from a ...
2
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1answer
561 views

Autocomplete lookup

I have a question regarding metadata. Let's say I am the administrator of a soccer team, where new players come in (and "old" players go out) every other week. If I have documents in my library ...
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0answers
23 views

How to display metadata on a site page - SharePoint 2016?

Similar to (How to display metadata on a site page), I'm trying to figure out how to display page metadata on the page itself (like ModifiedBy and Modified date, as well as some custom metadata ...
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0answers
24 views

Bulk Upload & Give same Metadata to all of them

Goal: Is it possible to change the code in a way that when uploading mutiple files, the Metadata to appear only once and all the files being uploaded to get the same Metadata ? How the code works ...
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0answers
39 views

Multiple content types in a library causes metadata problems on file upload

I defined Document Set content type “A” (Engineering) to contain custom site metadata (for simplicity, call them 1, 2 and 3). I defined Document Set content type “B” (Energy Services) to contain ...
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0answers
61 views

How to extract metadata from images in SharePoint Online

SharePoint Online used to automatically extract metadata when you uploaded an image into a picture or Asset Library. Microsoft has deprecated this feature and it is no longer available. When ...
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0answers
38 views

Does SharePoint Online still extract metadata from photos loaded into Asset Library?

I have a number of Drone photos that I would like to make searchable from SharePoint. In SharePoint 2013, if you upload photos into an asset library, the metadata is extracted and entered into a ...
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0answers
24 views

Metadata Menue checkbox alternative

I've got a situation where I'm building a document library, with large number of values for each field in metadata and check boxes as a filter do not make sense there, since the list will be extremely ...
1
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1answer
120 views

Changing folder structure to document set in Sharepoint

If I were to structure my document library in SharePoint as folders, then later decide I want to change my structure in the document library to document sets, how can this be done? Is it an easy fix?...
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0answers
18 views

Make new terms in term groups when making a new page

I'm working with a Enterprise WIKI and are using managed metadata for navigation in quick launch. I have set up a term set with term groups. Inside each group there are terms like this:- Term group 1 ...
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0answers
41 views

Global Navigation drop down menu has 2 different lengths

I have drop down menu with a parentage and it shows up really nicely from the main page. But if i try to access the same menu while on a sub-page it looks ugly and the width of the drop down menu is ...
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0answers
11 views

Create an interface in SharePoint that will make a custom view when the user selects key words

I was thinking of adding something similar to a shopping Cart that will allow visitors select metadata and create a library or list view on the fly. It could be similar to a library metadata ...
1
vote
1answer
363 views

Moving list items with attachments in Asset Library?

For some reason, one of our teams chose to store list item attachments in the Asset Library of the SPO site, instead of the default location (hidden Attachments folder inside the list). Now, the list ...
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0answers
83 views

sharepoint limit

I have a templates library in SharePoint with around 80K items (while I know the threshold limit is 5K) - this library uses no folders, but just enterprise keywords and metadata - can anyone suggest ...
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0answers
157 views

SharePoint List flow - how to format link?

I am using SharePoint Online and I have a list for which I am creating a flow. This flow is connected to a document library so that when a new doc is created it is added to the list. We have a ...
1
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0answers
46 views

SharePoint Bulk Meta Data changes and Content Approval

I am in the process of bulk updating meta data for several hundred document in a document library which has content approval (with a workflow) enabled on it. I have done bulk meta data changes on ...
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0answers
57 views

Migrate files and metadata

I want to copy all the documents from file system into sharepoint document library along with all the metadata in excel. For example there are two documents in file system named "A" and "B", and there ...
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0answers
32 views

issue on hashtag which created in meatadate

I am working in community site SharePoint 2016, when I created hashtag in news feed then click on hashtag I can view all the posts under this hashtag. but when I create hashtag in metadata , I can ...