Questions tagged [metadata]

Structural metadata, the design and specification of data structures is "data about the containers of data".

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issue on hashtag which created in meatadate

I am working in community site SharePoint 2016, when I created hashtag in news feed then click on hashtag I can view all the posts under this hashtag. but when I create hashtag in metadata , I can ...
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67 views

SharePoint 2010 - Change metadata without changing approval date or status?

I work in SharePoint 2010 managing a document library; and we realized the other day that a majority of the documents within it need some metadata changed. This isn't a small change, it's about 900 ...
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653 views

The Managed Metadata Service or Connection is currently not available in SharePoint 2013

We have an Internet website implemented with Sharepoint 2013. This website has been working for 10 months normally. Now, we are having several problems with the Managed Metadata Service for the last ...
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97 views

Changelog Filtering

My goal is to make a backup of the metadata on any SharePoint site whenever the document or its metadata changes. The change can be triggered by a save operation or an autosave in say the Word client ...
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1answer
161 views

Move documents from one site another

We are using SP 2013 on-prem, and I am writing some functionality in c# to move document from one site to another, within the same site collection. I have read a litte about the SPFile.MoveTo, but ...
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28 views

SharePoint: How to prevent doc lib field from being synchronized with Office documents?

I have a SharePoint document library used to store Office documents (pptx, docx, ...). This library uses a custom content type for documents and this content type contains a field that serves internal ...
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43 views

Adding/updating column tags after populating a new document with bookmark values

Im currently running a project for a customer with the goal to automate a SharePoint environment along with word templates. So far i managed to create a word template which includes a Userform where ...
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10 views

How to add data in task after running workflow?

I am unable to show data in task after generating the task via workflow. I want to show list items metadata in one of the task list column.
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1answer
196 views

Excel 2016 can't find SharePoint users in metadata field

I'm developing on SharePoint, but this rather seems to be Office question, so I ask this question in this forum. In Office 2013 there was nice metadata bar, where you could fill different values, now ...
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270 views

How to group by taxonomy fields?

In a SP 2013 in-prem environment I am working in a document library. I am trying to group documents by a Taxonomy based field, but the result is totally chaotic and does not work at all. It shows all ...
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44 views

Applying and checking Metadata during document upload

I'm trying to do something a bit special with document upload to apply metadata sourced from external systems (This will either be in a list or in a database table). The behavior I want is that the ...
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123 views

document template metadata sharepoint library

I have document template (Employee form) in a document library, when i update a template and publish then version get updated in document library for that document. But when i open that template again ...
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31 views

How do I turn a managed metadata value into a link that displays all pages which also have that value?

I have a control which displays a list of all managed metadata tags which has been associated with the current page. I want to turn these tag values into links which when clicked will load a page ...
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174 views

Get all the versions of files and metadata from a MOSS 2007 document library

Is there a best practise to get all document versions with metadata from 2007 doc lib on Windows Server 2003? data is not migrated to another SharePoint! It will be transfered to other platform and ...
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1answer
51 views

Folders and metadata filter

Is it possible to keep folders in view, no matter what filter I use on metadata filter in a document library?
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29 views

SharePoint 2010 - Disable approval workflow and its automatic link to versions

I have an existing document library where the approval workflow is linked to the versions (which I belive is one of SharePoint's fundamental processes). I need to 'dismantle' this workflow for PDF ...
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162 views

Preview document with metadata

I have a wish to add a new document to a document library. When the document is uploaded I want to have a preview of the document and the metadata at the same time. Here is a pic of what I wish. Hope ...
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1answer
86 views

Changing Core Document Columns in bulk through cmdlet

I would like to change Core Document Columns and some other columns (id, name, title, created by, version etc) through SharePoint cmdlet, is it possible? My idea is using loop and give columns data ...
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997 views

Can SharePoint 2013 extract metadata from a PDF file during upload and fill columns with it?

We are uploading a lot of PDF files to our SharePoint Sites and it is quite a lot of work to then add the metadata of those files, although many of them are already contained in the PDF file or are ...
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210 views

How to search in custom metadata columns of document library using QueryService object

I have a SharePoint Library 'Contact' In this library i have created some custom column. Have gone through all the steps of 1st Full Crawl, automatic generation of crawl properties, creation of ...
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89 views

Identify where a taxonomy term is being used

Is there a way to identify where a particular piece of metadata in the term store is being used on a particular site and in how many instances it is used. So the user has a need to identify whether a ...
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242 views

Creating XML file from document library document properties

I have many documents in document library with different content types. For each document metadata (document properties) in the library i want to create XML file. How can i create XML file from each ...
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89 views

Uploading an updated version of the document requires me to re-enter metadata

For my document library, I've added some additional metadata columns that needed to be specified. The only way I know how to upload a new document to overwrite/update another document is to choose ...
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938 views

SharePoint 2013: Word Web and Quick Parts with Lookup Values

I've run into an issue which may simply be a limitation of the Word Web App, however I'm not certain if this is the case, or if there is a way around this that I have overlooked. So I have a library ...
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878 views

How do I get the Title column of my SharePoint Online doc library to show the title of PDF documents?

I have a simple document library on my department's SharePoint Online site. I've uploaded a mix of Word documents and PDF documents to it. I want to show the title of each document. I've worked ...
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3answers
2k views

Add metadata(columns data) to a file in Document Library using java. Sharepoint 2013

I'm new to sharepoint, I've created a web services where i post files to a document library but i also want to add metadata(columns data) 'Title' at the same time as i post the file using java. Is ...
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1answer
1k views

Using meta tags for Facebook in a SharePoint site

I have a public-facing SharePoint Foundation 2013 site, http://www.oceanview335.com. It is NOT a SharePoint Online site. I am trying to build meta tags in the master page so I can control the data ...
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1answer
178 views

Updating metadata for Discussions and Replies in Community site in SP 2013

I have successfully created discussions and replies using code in my Community site on SP 2013 server. Actually i received XML files containing the Discussions and Replies along with the corresponding ...
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589 views

Setting Location Based Column Defaults with SPServices

I know that setting location based column defaults is possible programatically using visual studio which isn't an option for me. Is it possible using spservices or another jquery library? Cheers, ...
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92 views

Sharepoint 2010 metadata filters- Driving from a link or script

The "old style" list filters in Sharepoint List views (e.g. when the user clicks on a column to filter or sort on column values) use an http GET, so the filter paramaters are transmitted in the page ...
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408 views

Hierarchical Metadata - how can they be used in search reasonably?

In a SharePoint 2013 site, we have defined metadata hierarchically in groups like a tree. My question: Which behavior of SharePoint 2013 is possible and "wanted" for searching content by such ...
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1k views

SharePoint 2013 Online CQWP, using design manager can't filter on a managed metadata column

I reviewed a lot of articles and couldn't find anyone talking this issue. My issue is when I use Design manager to create a CQWP snippet, I always get error message when try to filter against a Page ...
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1answer
169 views

Filter XSLT ListView with metadats as tags

My goals A documents library has a Metadata column. In a webpart page, user selects (through select2) several metadatas as tags. the tag(s) (one or many) are sent to a XSLT ListView XSLT ListView ...
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86 views

Prevent Metadata from copying when using “Send To” feature

I have an event receiver to handle items being added to a document library that sets the item's metadata based on various parameters. When in a Document Library I select an item and use "Send To > ...
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1answer
513 views

Best practice for adding metadata in sharepoint 2013

I want to use the metadata tags in our sharepoint portal application. This should not be hard coded and need to be based on pages. The user should be able to search based on metadata tags. How can we ...
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2k views

SharePoint 2013 MetaNavigation Problem deleting Termsets

The following is just a test script borrowed in part from http://goo.gl/Cw1D8h "PowerShell to create and reuse Managed Navigation for multiple sites in SharePoint 2013" The following script works ...
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199 views

Possible to get Video duration through metadata?

Is it possible to access video metadata such as duration, or other valuable pieces of information? Possible through SPServices? I currently have a lot of videos, and trying to build a sorting feature ...
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66 views

How can I assign metadata to federated documents?

I have a set of documents that must reside on a file share, but I need them to be indexed by SharePoint 2010 search (FAST), and I also need to assign metadata to the documents. If there were no ...
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78 views

Problem with File.Checkin only on certain files

I have a powershell script that is copying files from a mapped drive into sharepoint and setting some meta data. All is working as expected with the exception of certain files lose most meta data when ...
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55 views

SP2010 - Visual Web Part - Storing metadata in folders in document libraries

I want to store a number to folders to enforce ordering. I noticed these three pages Get Property Set Property Add Property And I want to know if it's possible to use these to add a number to the ...
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1answer
229 views

Preserve uploaded file name whilst having a valid url

If title of my question doesn't already demonstrate it, I am very much a newbie to the Sharepoint world, having come from a Lotus Notes background. So take it as a given that there are a lot of ...
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95 views

Set Created By field for Folder in Document Library

I need to migrate documents from xml to Document Library. We can use Files.Add method to create documents with created by and modified by fields. How can we update / create Folders in Document Library ...
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1answer
51 views

Can I use metadata to limit the choices in another metadata column?

SP Foundation 2010, no developer rights, no SPD. Those are the limitations that are the mother(s) of invention. We're categorizing a number of documents with a three level hierarchy. +Billing +----...
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48 views

Create link to value in taxonomy

I have som users that wants a link directly to a value with children in the taxonomy navigation area. Is this at all posible? I have tested several ways, most of them work when i paste them in my ...
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229 views

Repeating File names and Metadata with need for extra Grouping

I want to be able to Group at 4 or more levels in a document library with repeating file names in SharePoint 2007. It seems that I cannot create a file with the same name in the same SharePoint ...
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396 views

Automatic metadata capture

In SharePoint 2010, can I automatically capture the file properties of office document in document library or list? For example, when I'm uploading a excel sheet into document library, the values like ...
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196 views

Is it possible to link image to Word document?

The question is about Sharepoint 2010. Let's say I've got a library of images. Is it possible to embed these images into Word documents (or content types extending Word documents) stored in ...
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206 views

Can't update document properties through any API - only through check out and check in

I have a few documents in a library that I can't seem to update the properties for through the Web UI, the ListData.svc (JSON/JS), the object model or PowerShell. We have a property called Data Rights ...
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1answer
583 views

Apply Metadata to New Documents based on Lookup Column Value in List Filter Web Part (SharePoint Online)

Ideally, I would love to use jQuery/js for this. I don't know how to use Powershell. In my SharePoint Online App, I have 2 Lists An Item List called 'Cities', with a Title field. Each item's Title ...
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27 views

How do I keep crawl from crawling file contents but still have the filenames and metadata appear in search?

We have about 10 million items in our webapp that we crawl. The owners created a special search page that searches the items using the search API but only searches the filename and metadata, not the ...