Questions tagged [metadata]

Structural metadata, the design and specification of data structures is "data about the containers of data".

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13 views

How to display a video recording as a tile that include metadata, like in the 'Activity' section of a group's page?

This is a narrower follow-up question to my previous question, How to create a SharePoint page that displays a collection of MS Teams meeting recordings?. If I create a document library to store a ...
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Document Library: force column entries in specific folders only

I want to create a document folder within a existing document library. My goal is to add additional metadata via SharePoint columns (year, product type, etc.) to the document which have to be filled ...
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SharePoint and metadata

Is there a way to upload files to SharePoint and maintain the original metadata (creator, date created, etc.)? We attempted uploading using Edge and looking for a solution.
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Tag Multiple Files

My scenario : I have over 10k files in different sites. They all have the same content type (same amount of columns) and are found in folders/ subfolders. I need an effective and quick way to add the ...
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SharePoint Online column defaults at folder level, folder path encoding

I'm trying to set a library's metadata defaults at the folder level, using the 'client_LocationBasedDefaults.html' file located at the root of the library. This file contains the default values for ...
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I need sharepoint api Url that can help me to change metafileds i.e owner of folder once it got created via api

Looking for SharePoint URL that can be used to do POST operation for changing meta fields such as owner of the folder once folder got created through REST API Will be waiting for help. SharePoint ...
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Migrate files with document property promotion

I'm trying to migrate files from a SPS 2010 with document property promotion to a modern SharePoint online site. Doc property promotion/demotion should be migrate as is. Any suggestions?
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Microsoft 365 modern search : how to go beyond full text search

In SharePoint classic, I used to configure a global serach center, with refiners on columns added in pages or documents libraries. Please may you give me information of how to perform this kind of ...
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1answer
190 views

How to get the list item ID of a nested library folder using PnP PowerShell?

I am trying to add metadata to document library folders created using the Add-PnPFolder command. I've been using the Set-PnPListItem command to do this, which requires the folder's list item ID. ...
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Is there GetFieldDefaults for class Microsoft.SharePoint.ClientDocumentManagement.MetadataDefaults

I am trying to retrieve the value after first setting a default for a field at a location using the method SetFieldDefault(SPFolder, String, String). The reason for this is we are finding that some of ...
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What are the requirements to retain custom document properties when exporting to PDF

SharePoint colums (metadata) add extra document properties to the Word document. When I download such a document I can view the extra properties In Word with File>Info>Show All Properties. When ...
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Use metadata for search in columns in library

I am trying to use metadata from an Excel file to use for filtering in our sharepoint libraby. The excel file already contains dropdown menus to pick certain values from, which are then used to create ...
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Add Managed Metadata to Person or Group

I have been trying for quite some time, but have not had any luck. I have on question and one question only. Is it possible to add managed metadata to people within the Person or Group column?
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I have a SP list A with lookup column from list B. I want the lookup from list A to auto-populate input text fields from B

$("select[title='Shipping POC']").change(function () { var shipPOCID = $(this).val(); var shipPOCID = getURLParameter("Shipping_x0020_POC"); console.log(...
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1answer
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Fetch() metadata from SharePoint List

I have a simple fetch I am using to GET items from a specific SharePoint list. When I specify what fields I want to GET with _api/lists/getbytitle('ListName')/items?$select=Name,Item2,Item3,Item4,etc. ...
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List tooltips show column metadata (description) not repeat name of name of column

I am unable to comment on a prior post on this issue and no solution was found, so reposting this ongoing issue in Sharepoint Online 365, hoping for a better answer. Metadata for Columns in Lists and ...
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To view video/audio properties like Resolution, Bitrate, Frame Rate, Aspect Ratio, Duration, etc. in SharePoint online

We are creating an intranet site in SharePoint Online, basically to share files between different teams. Want to know is there a way to see the details of a video file - like Video/audio properties - ...
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41 views

Workflow review and approval with multiple distribution lists - SharePoint 2013

I am creating a document library with a workflow for my architects and engineers so that they can gain review acceptance and ultimately approval for their documents before they are published. Each set ...
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1answer
78 views

How to clone the metadata of documentA and set on documentB?

We are using SharePoint Online. I have some document library with Word documents. I created some logic where I convert a Word document to PDF. I would like to write some logic in powershell to clone ...
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117 views

Is there a way to for Sharepoint Online to access the Adobe PDF meta-data keywords that I have applied on my PDF's?

Is there an app, setting, web-part or other solution so that SharePoint can harvest (obtain, discovery, find--whatever is the right terminology) the Adobe Acrobat Pro key-word Meta-Data that I have ...
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3answers
42 views

Sharepoint - Online

I am looking for a similar windows which will pop in when uploading the document to a SharePoint online site "Modern Look". I am able to get this window in SharePoint classic library when ...
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How can I add more columns to create new folder option and SharePoint

I have a document library built off a document library template. I have enabled folders in this document library. when I select the yellow folder icon to create a new folder it shows extra columns, ...
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Can i map the word document properties inside SharePoint document library

Inside MS word document we have the following properties:- and my question is if we can map these properties inside SharePoint document library? so for example i can populate the above properties ...
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1answer
317 views

Remove the metadata while Re uploading file to SharePoint Online Document library

We have a requirement that the users will download excel documents from the document library and update the data in the excel documents and reupload into the SharePoint Online document library, While ...
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1answer
38 views

Metadata to sharepoint forders in an library

Can someone tell me is it possible to define metadata to folder level documents? like different metadata to different folders.
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45 views

Could document Library metadata be hidden in certain views?

I've been confused with document library metadata (i.e columns) as I hadn't fully understood that once they are defined through Quick Edit or Library Settings in a view, they are defined for all "...
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1answer
114 views

Why some values in a managed metadata field appears as hash tags?

We have a problem with a managed metadata field on our Site Collection (Modern SharePoint Online) when some term tags appear with a hash character in front and some are not. Is there any way to remove ...
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610 views

Modify metadata of all files in specific folders including its sub-folders

In SharePoint online, I have a document library that has one folder for each brand and a number of sub-folders under each of the "brand folder". How do I modify the metadata for all files in ...
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27 views

Restore SharePoint database with metadata

I have a question - When you restore a SharePoint database what will happen to original metadata, such as Created by, Created and Modified by and Modified? Regards
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383 views

Is it posible for a document set to inherit metadata from a document which is inside this document set

I'm running in to this problem where people want to add metadata to a document using that same document. This is possible using Word quickparts. Now for the fun part, the documents are inside a '...
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699 views

SharePoint folders, metadata and Microsoft Teams

We are currently in the planning phase of a company-wide SharePoint Online rollout. I'm comparing pushing folders vs pushing metadata. Both have their pros and cons. Microsoft Teams creates a folder ...
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1answer
41 views

In a document library, is there a way to include document views (visible in the information pane) as a column?

In SharePoint document libraries, in Modern view, you can select a file and see, in the information pane, how many times it has been viewed. This is fine if you're only tracking a few documents. But ...
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15 views

Prompting a user to fill in meta data when they upload a file to SP Online Library

Morning. I've got a library with some mandatory fields but when the user uploads a file they are not getting prompted to fill in any of the meta data. Anyway to get the form to pop up by default, I'...
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2answers
96 views

Metdata and Synching Document Libraries with SharePoint

We are trying to move away from folders but in some instances, that means flattening a structure with thousands of documents. What would you suggest to a user who 'Syncs' their document library to ...
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4k views

Using flow to get folder metadata

I'm using SharePoint to track assets, and each asset is configured as a "Document Set". This allows me to set properties for each set of documents at the Folder level, such as manufacturer, required ...
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1answer
132 views

Create a taxonomy field as a site column in REST

I need to create a taxonomy column as a site column in a site collection programmatically with REST. I only have access to REST (via flow) , I have no development capabilities besides rest. I can ...
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2answers
132 views

SharePoint Online - ability to perform search on specific metadata attributes

I want to use SharePoint Online to store images (PDF) of invoices. There will ultimately be 100,000+ documents, stored in a 3 level folder structure by YYYY -> MM -> DD. Associated with each document ...
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1answer
38 views

Site Template with Metadata SharePoint 2013

We are trying to clone a SharePoint 2013 web using templates, but the choice field information is not being included. Microsoft Docs states that taxonomy field info is by default not included with ...
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1answer
208 views

Best Practice: adding metadata to a modern SharePoint Online site

I'm curious to know if there is a best practice way of adding metadata to a SharePoint Online modern Team Site or Communication Site? From my readings on the internet there seems to be a few ways of ...
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1answer
56 views

Find out SharePoint custom list items for which metadata is missing SharePoint 2013

We have a SharePoint 2013 custom list which is holding around 600000 records. Now I want to find out list items for which metadata is not filled.
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295 views

Advice requested for uploading metadata in bulk to a Sharepoint Online document library (including managed metadata fields)

I have a 4000+ item Sharepoint Online document library, and an excel sheet containing associated metadata. Some of the columns have multiple entries per field, and I would like to use Managed Metadata ...
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1answer
227 views

How to extract metadata from images in Sharepoint Online?

Before this was done automatically, but Microsoft has removed it. I would like to know some alternative to do this and to be able to add the metadata of the images to columns in sharepoint. Is there ...
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2answers
297 views

CSOM Update File Document MetaData in a Subfolder of a library. Getting Error File Not Found

0 I have a list of urls that are documents in a subfolder of a library. When I go to update the metadata of a document in the library but not in a subfolder code works as expected. But some ...
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1answer
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Globally changing a managed metadata term for a picture library

Greetings and thank you for reading this. I have created a spreadsheet in excel (.csv) file to import a term set to the managed metadata term store tool (This was a great and convenient discovery). I ...
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1answer
67 views

Metadata column field value need to be updated

I want to update a metadata column in sharepoint online library. The column should be updated based on the data in sql db.For example i need to update a field named student status,i should check what ...
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1answer
40 views

How do I keep crawl from crawling file contents but still have the filenames and metadata appear in search?

We have about 10 million items in our webapp that we crawl. The owners created a special search page that searches the items using the search API but only searches the filename and metadata, not the ...
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1answer
132 views

Script not Working inside of Folder

I am trying to enable the script below in a document library. I originally found this script here. Basically whenever a user drag and drops a file it pulls up a prompt to enter metadata. It is ...
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1answer
91 views

Move SharePoint Metadata to sharepoint online

We are using Managed Meta data in SharePoint 2016 with Cross Site Publishing Feature. And now client decided to move our SharePoint 2016 to SharePoint Online. I a doing POC to know the list of options ...
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2answers
91 views

Modern Experience Upload-Metadata Problem

In the classic experience when the user uses the upload button the user gets asked to enter the Metedata. In the modern experience, when I use the upload button no pop up window open up to ask me ...
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56 views

Files getting custom Metadata

I’m using the modern library but once I’m uploading a new file it already getting Metadata. When I upload a new file, I want it to be shown that his fire requires attention, so that the user goes and ...

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