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Questions tagged [metadata]

Structural metadata, the design and specification of data structures is "data about the containers of data".

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How can I create a different set of metadata colums for each level of the folder hierarchy?

How can I create a different set of metadata colums for each level of the folder hierarchy? With content types? This seems to just create a new view unrelated to the actual files in a specific folder?
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Sharepoint: disable inheritance of metadata columns in folder structure

It seems that in whichever subfolder/parent folder I create new columns with metadata, these colomns are also shown in each parent and subfolder. Can I disable this behaviour so that each level in the ...
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SharePoint: Inheriting Column Metadata on Metadata Bread Crumb Feature

I have a document library without folders, but organized through metadata. Current users of this library are used to using folders, but it is a pain during navigation. Having a Metadata bread crumb ...
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extract characters from documents in sharepoint library

I have a sharepoint online library where I have some files which are names liked: AG_11-08-2021 or CE_11-08-2021 etc or FLASH_08-11-2022. It is always the same type of name, the first letters are here ...
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Is it possible to apply metadata to file where user has Write Only access?

This issue stems from a custom interface I'm creating for uploading files. In my situation, the uploading user is required to have write-only access to the destination library. So they can upload ...
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2 votes
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Required Managed Metadata fields in modern view always show an error in SharePoint server 2019

This only started happening recently. Possibly after a patch install. I was only contacted after the issue was found. I had nothing to do with server upgrades, so I am not entirely sure if they are ...
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Embedded metadata does not update for Word document moved to a new SharePoint document library

I have a library of Word documents with metadata from the document library embedded in the headers. I've had to move a large number of these documents to a new document library that has been set-up ...
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Link to document properties/metadata in SharePoint 2013 Designer document approval workflow

My company is using SharePoint 2016 on premise. I used SharePoint Designer 2103 to build a document approval workflow. The workflow sends an email note to the members of a SharePoint group when a user ...
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Having different columns and categories for each file level

I have been tasked with reorganizing our SharePoint library using metadata filters. I was curious if it was possible to change what columns are present based on what file level I am in. For example, ...
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Column to Show Reviewers Approved

For a document, I have multiple reviewers (say 15). Is it possible for document library to show in a column, the names of reviewers (say 6, and, to be increased over time or when comments closed) ...
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Add a site column to the Folder Content Type

I am using SharePoint Online to store some files in a library. Inside that library, I have some sub-folders, and I created a column and enabled it for "All content types" as below: The main ...
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Document set shared metadata not applied to documents in set

I have a document set with some custom columns and they are set to be shared to documents in the set, but it doesn't work. Neither when creating new documents from the menu or uploading existing ones. ...
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How to display a video recording as a tile that include metadata, like in the 'Activity' section of a group's page?

This is a narrower follow-up question to my previous question, How to create a SharePoint page that displays a collection of MS Teams meeting recordings?. If I create a document library to store a ...
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Document Library: force column entries in specific folders only

I want to create a document folder within a existing document library. My goal is to add additional metadata via SharePoint columns (year, product type, etc.) to the document which have to be filled ...
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SharePoint and metadata

Is there a way to upload files to SharePoint and maintain the original metadata (creator, date created, etc.)? We attempted uploading using Edge and looking for a solution.
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Tag Multiple Files

My scenario : I have over 10k files in different sites. They all have the same content type (same amount of columns) and are found in folders/ subfolders. I need an effective and quick way to add the ...
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SharePoint Online column defaults at folder level, folder path encoding

I'm trying to set a library's metadata defaults at the folder level, using the 'client_LocationBasedDefaults.html' file located at the root of the library. This file contains the default values for ...
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I need sharepoint api Url that can help me to change metafileds i.e owner of folder once it got created via api

Looking for SharePoint URL that can be used to do POST operation for changing meta fields such as owner of the folder once folder got created through REST API Will be waiting for help. SharePoint ...
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Migrate files with document property promotion

I'm trying to migrate files from a SPS 2010 with document property promotion to a modern SharePoint online site. Doc property promotion/demotion should be migrate as is. Any suggestions?
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Microsoft 365 modern search : how to go beyond full text search

In SharePoint classic, I used to configure a global serach center, with refiners on columns added in pages or documents libraries. Please may you give me information of how to perform this kind of ...
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1 answer
508 views

How to get the list item ID of a nested library folder using PnP PowerShell?

I am trying to add metadata to document library folders created using the Add-PnPFolder command. I've been using the Set-PnPListItem command to do this, which requires the folder's list item ID. ...
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What are the requirements to retain custom document properties when exporting to PDF

SharePoint colums (metadata) add extra document properties to the Word document. When I download such a document I can view the extra properties In Word with File>Info>Show All Properties. When ...
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Add Managed Metadata to Person or Group

I have been trying for quite some time, but have not had any luck. I have on question and one question only. Is it possible to add managed metadata to people within the Person or Group column?
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Fetch() metadata from SharePoint List

I have a simple fetch I am using to GET items from a specific SharePoint list. When I specify what fields I want to GET with _api/lists/getbytitle('ListName')/items?$select=Name,Item2,Item3,Item4,etc. ...
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List tooltips show column metadata (description) not repeat name of name of column

I am unable to comment on a prior post on this issue and no solution was found, so reposting this ongoing issue in Sharepoint Online 365, hoping for a better answer. Metadata for Columns in Lists and ...
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To view video/audio properties like Resolution, Bitrate, Frame Rate, Aspect Ratio, Duration, etc. in SharePoint online

We are creating an intranet site in SharePoint Online, basically to share files between different teams. Want to know is there a way to see the details of a video file - like Video/audio properties - ...
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Workflow review and approval with multiple distribution lists - SharePoint 2013

I am creating a document library with a workflow for my architects and engineers so that they can gain review acceptance and ultimately approval for their documents before they are published. Each set ...
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How to clone the metadata of documentA and set on documentB?

We are using SharePoint Online. I have some document library with Word documents. I created some logic where I convert a Word document to PDF. I would like to write some logic in powershell to clone ...
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Is there a way to for Sharepoint Online to access the Adobe PDF meta-data keywords that I have applied on my PDF's?

Is there an app, setting, web-part or other solution so that SharePoint can harvest (obtain, discovery, find--whatever is the right terminology) the Adobe Acrobat Pro key-word Meta-Data that I have ...
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Sharepoint - Online

I am looking for a similar windows which will pop in when uploading the document to a SharePoint online site "Modern Look". I am able to get this window in SharePoint classic library when ...
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2k views

Can i map the word document properties inside SharePoint document library

Inside MS word document we have the following properties:- and my question is if we can map these properties inside SharePoint document library? so for example i can populate the above properties ...
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Remove the metadata while Re uploading file to SharePoint Online Document library

We have a requirement that the users will download excel documents from the document library and update the data in the excel documents and reupload into the SharePoint Online document library, While ...
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Metadata to sharepoint forders in an library

Can someone tell me is it possible to define metadata to folder level documents? like different metadata to different folders.
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Could document Library metadata be hidden in certain views?

I've been confused with document library metadata (i.e columns) as I hadn't fully understood that once they are defined through Quick Edit or Library Settings in a view, they are defined for all "...
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Why some values in a managed metadata field appears as hash tags?

We have a problem with a managed metadata field on our Site Collection (Modern SharePoint Online) when some term tags appear with a hash character in front and some are not. Is there any way to remove ...
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870 views

Modify metadata of all files in specific folders including its sub-folders

In SharePoint online, I have a document library that has one folder for each brand and a number of sub-folders under each of the "brand folder". How do I modify the metadata for all files in ...
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Restore SharePoint database with metadata

I have a question - When you restore a SharePoint database what will happen to original metadata, such as Created by, Created and Modified by and Modified? Regards
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Is it posible for a document set to inherit metadata from a document which is inside this document set

I'm running in to this problem where people want to add metadata to a document using that same document. This is possible using Word quickparts. Now for the fun part, the documents are inside a '...
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3 votes
2 answers
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SharePoint folders, metadata and Microsoft Teams

We are currently in the planning phase of a company-wide SharePoint Online rollout. I'm comparing pushing folders vs pushing metadata. Both have their pros and cons. Microsoft Teams creates a folder ...
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6 votes
1 answer
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In a document library, is there a way to include document views (visible in the information pane) as a column?

In SharePoint document libraries, in Modern view, you can select a file and see, in the information pane, how many times it has been viewed. This is fine if you're only tracking a few documents. But ...
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Prompting a user to fill in meta data when they upload a file to SP Online Library

Morning. I've got a library with some mandatory fields but when the user uploads a file they are not getting prompted to fill in any of the meta data. Anyway to get the form to pop up by default, I'...
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Metdata and Synching Document Libraries with SharePoint

We are trying to move away from folders but in some instances, that means flattening a structure with thousands of documents. What would you suggest to a user who 'Syncs' their document library to ...
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Using flow to get folder metadata

I'm using SharePoint to track assets, and each asset is configured as a "Document Set". This allows me to set properties for each set of documents at the Folder level, such as manufacturer, required ...
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Create a taxonomy field as a site column in REST

I need to create a taxonomy column as a site column in a site collection programmatically with REST. I only have access to REST (via flow) , I have no development capabilities besides rest. I can ...
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276 views

SharePoint Online - ability to perform search on specific metadata attributes

I want to use SharePoint Online to store images (PDF) of invoices. There will ultimately be 100,000+ documents, stored in a 3 level folder structure by YYYY -> MM -> DD. Associated with each document ...
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Site Template with Metadata SharePoint 2013

We are trying to clone a SharePoint 2013 web using templates, but the choice field information is not being included. Microsoft Docs states that taxonomy field info is by default not included with ...
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Best Practice: adding metadata to a modern SharePoint Online site

I'm curious to know if there is a best practice way of adding metadata to a SharePoint Online modern Team Site or Communication Site? From my readings on the internet there seems to be a few ways of ...
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Find out SharePoint custom list items for which metadata is missing SharePoint 2013

We have a SharePoint 2013 custom list which is holding around 600000 records. Now I want to find out list items for which metadata is not filled.
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Advice requested for uploading metadata in bulk to a Sharepoint Online document library (including managed metadata fields)

I have a 4000+ item Sharepoint Online document library, and an excel sheet containing associated metadata. Some of the columns have multiple entries per field, and I would like to use Managed Metadata ...
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How to extract metadata from images in Sharepoint Online?

Before this was done automatically, but Microsoft has removed it. I would like to know some alternative to do this and to be able to add the metadata of the images to columns in sharepoint. Is there ...
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