Questions tagged [metadata]

Structural metadata, the design and specification of data structures is "data about the containers of data".

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Microsoft 365 modern search : how to go beyond full text search

In SharePoint classic, I used to configure a global serach center, with refiners on columns added in pages or documents libraries. Please may you give me information of how to perform this kind of ...
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How to get the list item ID of a nested library folder using PnP PowerShell?

I am trying to add metadata to document library folders created using the Add-PnPFolder command. I've been using the Set-PnPListItem command to do this, which requires the folder's list item ID. ...
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Is there GetFieldDefaults for class Microsoft.SharePoint.ClientDocumentManagement.MetadataDefaults

I am trying to retrieve the value after first setting a default for a field at a location using the method SetFieldDefault(SPFolder, String, String). The reason for this is we are finding that some of ...
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What are the requirements to retain custom document properties when exporting to PDF

SharePoint colums (metadata) add extra document properties to the Word document. When I download such a document I can view the extra properties In Word with File>Info>Show All Properties. When ...
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Use metadata for search in columns in library

I am trying to use metadata from an Excel file to use for filtering in our sharepoint libraby. The excel file already contains dropdown menus to pick certain values from, which are then used to create ...
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Add Managed Metadata to Person or Group

I have been trying for quite some time, but have not had any luck. I have on question and one question only. Is it possible to add managed metadata to people within the Person or Group column?
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I have a SP list A with lookup column from list B. I want the lookup from list A to auto-populate input text fields from B

$("select[title='Shipping POC']").change(function () { var shipPOCID = $(this).val(); var shipPOCID = getURLParameter("Shipping_x0020_POC"); console.log(...
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Fetch() metadata from SharePoint List

I have a simple fetch I am using to GET items from a specific SharePoint list. When I specify what fields I want to GET with _api/lists/getbytitle('ListName')/items?$select=Name,Item2,Item3,Item4,etc. ...
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List tooltips show column metadata (description) not repeat name of name of column

I am unable to comment on a prior post on this issue and no solution was found, so reposting this ongoing issue in Sharepoint Online 365, hoping for a better answer. Metadata for Columns in Lists and ...
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To view video/audio properties like Resolution, Bitrate, Frame Rate, Aspect Ratio, Duration, etc. in SharePoint online

We are creating an intranet site in SharePoint Online, basically to share files between different teams. Want to know is there a way to see the details of a video file - like Video/audio properties - ...
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Workflow review and approval with multiple distribution lists - SharePoint 2013

I am creating a document library with a workflow for my architects and engineers so that they can gain review acceptance and ultimately approval for their documents before they are published. Each set ...
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How to clone the metadata of documentA and set on documentB?

We are using SharePoint Online. I have some document library with Word documents. I created some logic where I convert a Word document to PDF. I would like to write some logic in powershell to clone ...
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Is there a way to for Sharepoint Online to access the Adobe PDF meta-data keywords that I have applied on my PDF's?

Is there an app, setting, web-part or other solution so that SharePoint can harvest (obtain, discovery, find--whatever is the right terminology) the Adobe Acrobat Pro key-word Meta-Data that I have ...
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Sharepoint - Online

I am looking for a similar windows which will pop in when uploading the document to a SharePoint online site "Modern Look". I am able to get this window in SharePoint classic library when ...
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How can I add more columns to create new folder option and SharePoint

I have a document library built off a document library template. I have enabled folders in this document library. when I select the yellow folder icon to create a new folder it shows extra columns, ...
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Can i map the word document properties inside SharePoint document library

Inside MS word document we have the following properties:- and my question is if we can map these properties inside SharePoint document library? so for example i can populate the above properties ...
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Remove the metadata while Re uploading file to SharePoint Online Document library

We have a requirement that the users will download excel documents from the document library and update the data in the excel documents and reupload into the SharePoint Online document library, While ...
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Metadata to sharepoint forders in an library

Can someone tell me is it possible to define metadata to folder level documents? like different metadata to different folders.
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Could document Library metadata be hidden in certain views?

I've been confused with document library metadata (i.e columns) as I hadn't fully understood that once they are defined through Quick Edit or Library Settings in a view, they are defined for all "...
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Why some values in a managed metadata field appears as hash tags?

We have a problem with a managed metadata field on our Site Collection (Modern SharePoint Online) when some term tags appear with a hash character in front and some are not. Is there any way to remove ...
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395 views

Modify metadata of all files in specific folders including its sub-folders

In SharePoint online, I have a document library that has one folder for each brand and a number of sub-folders under each of the "brand folder". How do I modify the metadata for all files in ...
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Restore SharePoint database with metadata

I have a question - When you restore a SharePoint database what will happen to original metadata, such as Created by, Created and Modified by and Modified? Regards
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Is it posible for a document set to inherit metadata from a document which is inside this document set

I'm running in to this problem where people want to add metadata to a document using that same document. This is possible using Word quickparts. Now for the fun part, the documents are inside a '...
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SP2013 - Advanced Search Date Format

When searching for a date I get the following error: I found that this is because SharePoint expects search date format to be MM/DD/YYYY but I am entering my query as DD/MM/YYYY. I've confirmed all ...
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SharePoint folders, metadata and Microsoft Teams

We are currently in the planning phase of a company-wide SharePoint Online rollout. I'm comparing pushing folders vs pushing metadata. Both have their pros and cons. Microsoft Teams creates a folder ...
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In a document library, is there a way to include document views (visible in the information pane) as a column?

In SharePoint document libraries, in Modern view, you can select a file and see, in the information pane, how many times it has been viewed. This is fine if you're only tracking a few documents. But ...
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Prompting a user to fill in meta data when they upload a file to SP Online Library

Morning. I've got a library with some mandatory fields but when the user uploads a file they are not getting prompted to fill in any of the meta data. Anyway to get the form to pop up by default, I'...
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Metdata and Synching Document Libraries with SharePoint

We are trying to move away from folders but in some instances, that means flattening a structure with thousands of documents. What would you suggest to a user who 'Syncs' their document library to ...
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3k views

Using flow to get folder metadata

I'm using SharePoint to track assets, and each asset is configured as a "Document Set". This allows me to set properties for each set of documents at the Folder level, such as manufacturer, required ...
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Create a taxonomy field as a site column in REST

I need to create a taxonomy column as a site column in a site collection programmatically with REST. I only have access to REST (via flow) , I have no development capabilities besides rest. I can ...
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93 views

SharePoint Online - ability to perform search on specific metadata attributes

I want to use SharePoint Online to store images (PDF) of invoices. There will ultimately be 100,000+ documents, stored in a 3 level folder structure by YYYY -> MM -> DD. Associated with each document ...
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Site Template with Metadata SharePoint 2013

We are trying to clone a SharePoint 2013 web using templates, but the choice field information is not being included. Microsoft Docs states that taxonomy field info is by default not included with ...
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165 views

Best Practice: adding metadata to a modern SharePoint Online site

I'm curious to know if there is a best practice way of adding metadata to a SharePoint Online modern Team Site or Communication Site? From my readings on the internet there seems to be a few ways of ...
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Find out SharePoint custom list items for which metadata is missing SharePoint 2013

We have a SharePoint 2013 custom list which is holding around 600000 records. Now I want to find out list items for which metadata is not filled.
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227 views

Advice requested for uploading metadata in bulk to a Sharepoint Online document library (including managed metadata fields)

I have a 4000+ item Sharepoint Online document library, and an excel sheet containing associated metadata. Some of the columns have multiple entries per field, and I would like to use Managed Metadata ...
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197 views

How to extract metadata from images in Sharepoint Online?

Before this was done automatically, but Microsoft has removed it. I would like to know some alternative to do this and to be able to add the metadata of the images to columns in sharepoint. Is there ...
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217 views

CSOM Update File Document MetaData in a Subfolder of a library. Getting Error File Not Found

0 I have a list of urls that are documents in a subfolder of a library. When I go to update the metadata of a document in the library but not in a subfolder code works as expected. But some ...
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1answer
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Globally changing a managed metadata term for a picture library

Greetings and thank you for reading this. I have created a spreadsheet in excel (.csv) file to import a term set to the managed metadata term store tool (This was a great and convenient discovery). I ...
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1answer
61 views

Metadata column field value need to be updated

I want to update a metadata column in sharepoint online library. The column should be updated based on the data in sql db.For example i need to update a field named student status,i should check what ...
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1answer
39 views

How do I keep crawl from crawling file contents but still have the filenames and metadata appear in search?

We have about 10 million items in our webapp that we crawl. The owners created a special search page that searches the items using the search API but only searches the filename and metadata, not the ...
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Script not Working inside of Folder

I am trying to enable the script below in a document library. I originally found this script here. Basically whenever a user drag and drops a file it pulls up a prompt to enter metadata. It is ...
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75 views

Move SharePoint Metadata to sharepoint online

We are using Managed Meta data in SharePoint 2016 with Cross Site Publishing Feature. And now client decided to move our SharePoint 2016 to SharePoint Online. I a doing POC to know the list of options ...
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Modern Experience Upload-Metadata Problem

In the classic experience when the user uses the upload button the user gets asked to enter the Metedata. In the modern experience, when I use the upload button no pop up window open up to ask me ...
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Files getting custom Metadata

I’m using the modern library but once I’m uploading a new file it already getting Metadata. When I upload a new file, I want it to be shown that his fire requires attention, so that the user goes and ...
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2answers
79 views

Get custom Metadata based on Folder

Is there a way for the files that are uploaded into specific folders, the files inherit the properties/metadata of that folder? Basically every time I upload a file under eg SportFolder it should ...
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1answer
32 views

Content Search Query Webpart

I have created a Content Search Query Web part which go through a document library and shows the result based on the column (metadata). The old metadata was LGBTI and it was working fine, however ...
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262 views

Multiple metadata values

Just wondering if in a library there is a way to assign multiple values within a single metadata column. I this case I'm building a library of educational documents that need to be tagged for topics. ...
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191 views

Picture library filter by enterprise keyword

I've set up a SharePoint picture library to share within my company. I've added "enterprise keywords" to the pictures in order to find them in the total overview of all pictures. this all works quite ...
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Inform user to add Metadata after Upload

Let's say users end up using different uploading methods and some of their files end up not being filled with metadata. We use SharePoint Online. I want them to get a file/notification or something ...
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Is it possible to be asked to add Metadata when uploading using Explorer

Files that are being uploaded to ouR Document Library using the Explorer end up being not filled with Metadata. Is there a way for the users to be asked to add the metadata when uploading using the ...

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