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Questions tagged [metadata]

Structural metadata, the design and specification of data structures is "data about the containers of data".

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Multiple content types in a library causes metadata problems on file upload

I defined Document Set content type “A” to contain custom site metadata (columns) 1, 2 and 3. I defined Document Set content type “B” to contain custom site metadata 4, 5 and 6. I created a document ...
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11 views

Reading text from MetaInfo field

For research purposes, I'm trying to read the text in a Sharepoint database MetaInfo field which is stored as tCompressedBinary(varbinary(max)). In order to read this, I tried the following solution ...
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10 views

How to extract metadata from images in SharePoint Online

SharePoint Online used to automatically extract metadata when you uploaded an image into a picture or Asset Library. Microsoft has deprecated this feature and it is no longer available. When ...
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30 views

Does SharePoint Online still extract metadata from photos loaded into Asset Library?

I have a number of Drone photos that I would like to make searchable from SharePoint. In SharePoint 2013, if you upload photos into an asset library, the metadata is extracted and entered into a ...
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1answer
18 views

Unable to get the metadata for the document name contains(') using Rest Api

Not able to get the metadata of a document contains file name with (') using rest api http://site url/_api/web/GetFileByServerRelativeUrl('filepath')/?$expand=ListItemAllFields
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9 views

Publishing Pages and Metadata Navigation

In the term management page i've created a term named "news". And I've activated the Publishing Infrastructure. And at the navigation page, i selected metadata navigation. When i created a page named "...
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1answer
147 views

Sharepoint metadata URL

I have a sharepoint server 2016 like the one I show in the attached image. I want, through a java code, to read the metadata of the document notes.txt, but I do not know what url endpoint to use for ...
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2answers
55 views

Exclude documents content results in SharePoint Online Search

We implemented the search on the document library having the items more than 100000 items with 8-12 metadata properties in SharePoint online as per the customer requirements, which was working fine....
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44 views

Managed Metadata Navigation: the visitors can't see the terms

Good Day, On my SharePoint site collection I use managed metadata navigation to apply friendly URL to the site pages. Every term is tagging and on the “Navigation” tab has the options “Show on the ...
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38 views

METADATA FROM JAVA

I´ve created a Metadata Column called "Department" in my Sharepoint Server site. Does anybody know how to add information to that column when I upload a document from Java? Thank you.
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1answer
34 views

Need advice on proper use of calculated column for my problem

I've been tasked with getting a SharePoint site up and running as part of my job, it requires a semi-automated way of marking files for an archival process where they are taken off of the SharePoint ...
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0answers
10 views

Does List Metadata get copied into document properties

If you specify a document as being of a particular content type, and then move the document, the metadata associated with that document moves with it, regardless of what library the document is moved ...
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2answers
87 views

What is the difference between document properties and metadata?

I have been using the term metadata and properties interchangeably. This paragraph from Microsoft indicates there is a difference. Can someone explain the difference? Using metadata with content ...
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18 views

Metadata Menue checkbox alternative

I've got a situation where I'm building a document library, with large number of values for each field in metadata and check boxes as a filter do not make sense there, since the list will be extremely ...
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0answers
181 views

WCF - Metadata publishing for this service is currently disabled

I'm trying to clear up the Events Viewer in my UAT environment, and one of the errors I'm getting is Event 8313. A failure was reported when trying to invoke a service application: EndpointFailure ...
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1answer
52 views

Changing folder structure to document set in Sharepoint

If I were to structure my document library in SharePoint as folders, then later decide I want to change my structure in the document library to document sets, how can this be done? Is it an easy fix?...
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1answer
31 views

Recommended way of assigning metadata to a site collection?

In SharePoint Online, is there a built-in way to tag Site Collections with custom metadata? Ideally this would mean assigning values from the term store, for example assigning a "Department", or ...
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2answers
298 views

force user to add metadata when uploading docs

I want that my users are forced to enter metadata when they upload/bulk upload document.When bulk uploading document it would be cool that users add the metadata once and it applies to all the files
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1answer
185 views

Managed metadata field: Set default value on library by powershell

I am trying to set default values (multiple) on a managed metadata field on a document library, which I manually would do like this in the GUI: Library settings > Column default value settings, and ...
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0answers
79 views

Multi-value metadata columns not saving

After using the content and structure system to copy documents from one site's document library to another, the document properties fields that are set to accept multiple metadata values from our ...
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1answer
29 views

SharePoint 2013 - Metadata automatically removed after document is Viewed

We are using 2013. Recently one of the team sites, and only this specific one, has started having issues. When a user opens the document to read, no edit/checkout, then closes after any amount of time,...
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1answer
112 views

place version number in word document from the document library version number

I've see here how to display version number in word but its not working for me. The only thing i can think of that's causing the issue is that I have 2 version numbers in SharePoint document library, ...
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1answer
16 views

In SharePoint Online, is it possible to filter a standard View based on the documents that specific group(s)/user(s) have been granted access to?

I'll be creating sensitive financial documents for 20 locations worldwide. I'll stop inheriting permissions and granting permissions at the file level. I would like the permissions I grant for each ...
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1answer
259 views

Inherit metadata from folder to all documents inside folder

I am having a document library with different folders. Each folder contains 100s of documents. I am creating a new column with name Status. When I change the status of the folder to "Locked" then ...
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2answers
170 views

SharePoint Search Result after updated Metadata

In SharePoint Online I have a document library with a column "HFMetadataStatus". This column is just a "single line of text" property and has a default value of "unset". I copied 1000 files in the ...
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1answer
53 views

How to use SharePoint 2010 REST api to update column values?

I just found the REST API for SharePoint 2010. I'm trying to use cURL to call the API to update empty columns. I've managed to use the links below to access various information for my company's test ...
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0answers
17 views

Make new terms in term groups when making a new page

I'm working with a Enterprise WIKI and are using managed metadata for navigation in quick launch. I have set up a term set with term groups. Inside each group there are terms like this:- Term group 1 ...
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2answers
44 views

Extract text from document name using calculated column

I need to isolate parts of a document name so that the workflow (SPD 2010) can update respective metadata fields. Doc Name is within the following format : yyyymmdd.xxxx.xxxxxxxx.xxxx.xxxxxxxx The ...
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1answer
52 views

How to create columns that pull 'Authors' and 'Last saved by' metadata from a word document

In a document library, is it possible to create a new column that pulls this data from the files properties? I’ve tried adding 'Author' from existing site columns and creating my own single line of ...
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1answer
353 views

How to display metadata on a site page

Using Sharepoint Online, modern pages. I'd like to show metadata of a page, on the page itself. Some of this is default metadata, some of it is custom metadata. Is there a way to do this?
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0answers
26 views

Force user to set metadata when publishing a site page

Using Sharepoint Online with modern pages. I've created a required custom metadata field, which I can see in the library is not set for any site page (I'm not saving documents in this site, just pages)...
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1answer
44 views

Disable and enable on click on date calendar icon

I am trying to make the date field calendar icon unclickable in some scenarios, which I manage by using this: $("#...
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0answers
36 views

Global Navigation drop down menu has 2 different lengths

I have drop down menu with a parentage and it shows up really nicely from the main page. But if i try to access the same menu while on a sub-page it looks ugly and the width of the drop down menu is ...
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1answer
119 views

Extract uploaded email metadata into SPO columns: feasible with SPFx?

I am attempting to develop a solution to provide the following functionality: When an email file (.msg) is uploaded to a SharePoint Online folder configured for emails, the email metadata (to, from, ...
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1answer
31 views

Documents with mandatory field filled in still left checked out

H, using Sharepoint 2013. I have a library with a column that is required to have data. It does not have a default. When I upload one document, the document panel pops up. I fill in the metadata field,...
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2answers
95 views

What is best strategy to upload multiple documents for single entity with metadata auto-set for all files

We are planning to use SharePoint 2016 as DMS for our organization. I could not find satisfactory answer to my query: how can I upload multiple supporting documents for single entity, at the same time ...
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0answers
11 views

Create an interface in SharePoint that will make a custom view when the user selects key words

I was thinking of adding something similar to a shopping Cart that will allow visitors select metadata and create a library or list view on the fly. It could be similar to a library metadata ...
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1answer
19 views

Creating searchable “tags” within body of document

I am writing a set of documents using MS-Word. The docs will be managed by SharePoint. I know that SharePoint can search the text in the body of each Word doc. However, a full text search will ...
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0answers
55 views

What's problematic about multi-valued managed metadata fields in SPO list columns?

I'd like to get some input and opinions on potential problems I could be facing when I allow multiple vales for a field in the column settings especially regarding search. I think I read that ...
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1answer
57 views

Want to rollup related content using metadata

I was thinking that using enterprise search and metadata to rollup related content would be a good solution to improve efficiency in my company's intranet. Let's say, I need to fill out a purchase ...
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0answers
19 views

Extract modified data from data and insert into SharePoint

Using SharePoint 2010, I know how to initiate a workflow when an item is created in a document library. Is it possible to get the workflow to extract the modify date from the documents metadata and ...
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1answer
933 views

No Longer Able to Tag Folders in SharePoint Online

I realized today that as of VERY recently (the last couple weeks), I am no longer able to add tags/metadata to folders. Files still have tagging ability, but not folders. I am working in SharePoint ...
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1answer
34 views

How to filter a document library based on Managed Meta Data

What is the best way to filter a document library based on a Managed Metadata column? When a user clicks a link in the "Current Navigation", it directs them to a Page with a Document library. I want ...
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1answer
38 views

Document Library “Modified By” metadata disappears after 2-3 seconds

I have a SharePoint Online site with one Document Library and would like to see who last modified files/folders. Once the page loads, all the metadata displays properly but 2-3 seconds later, the ...
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1answer
329 views

Moving list items with attachments in Asset Library?

For some reason, one of our teams chose to store list item attachments in the Asset Library of the SPO site, instead of the default location (hidden Attachments folder inside the list). Now, the list ...
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1answer
668 views

Moving files between libraries removes the files metadata

My understanding was that when a file is assigned to a content type, the metadata was linked to the file and not the library. I try to move files between different document libraries. But when I do ...
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1answer
223 views

How to automatically update term store data from lists?

I'm trying to create a system for metadata on my site, which has three lists acting as trackers (eg Consultants, Projects, Organizations). Those lists are used to organize files by lookup column, ...
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1answer
53 views

Time is missing from a 'Date and Time' metadata field: Calendar vs. document library

I haven't been able to find any articles or forums on this unfortunately. Currently, our organization schedules events into an event calendar, which prompts a workflow. The user is asked to input ...
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1answer
20 views

create decimal metadata properties in sharepoint online

I want powershell script to create decimal or refinabledecimal metadata properties as we have limitation of only 10 each. From UI I can create only text or bolean metadata but not decimal. How to ...
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3answers
3k views

REST API for adding metadata to folder

I was successfully able to create a folder in SharePoint 2013 document library using REST API in C# with below code: <sharepoint site URL>/_api/Web/Folders/add('/DocLibName/FolderName') I also ...