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Questions tagged [metadata]

Structural metadata, the design and specification of data structures is "data about the containers of data".

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9 views

Metadata Menue checkbox alternative

I've got a situation where I'm building a document library, with large number of values for each field in metadata and check boxes as a filter do not make sense there, since the list will be extremely ...
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27 views

Automatic latitude and longitude extraction from image metadata

In September this year I followed the directions from this blog post to add the following columns to a SharePoint library to auto extract the EXIF camera model, latitude and longitude data on file ...
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30 views

WCF - Metadata publishing for this service is currently disabled

I'm trying to clear up the Events Viewer in my UAT environment, and one of the errors I'm getting is Event 8313. A failure was reported when trying to invoke a service application: EndpointFailure ...
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1answer
26 views

Changing folder structure to document set in Sharepoint

If I were to structure my document library in SharePoint as folders, then later decide I want to change my structure in the document library to document sets, how can this be done? Is it an easy fix?...
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1answer
29 views

Recommended way of assigning metadata to a site collection?

In SharePoint Online, is there a built-in way to tag Site Collections with custom metadata? Ideally this would mean assigning values from the term store, for example assigning a "Department", or ...
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2answers
38 views

force user to add metadata when uploading docs

I want that my users are forced to enter metadata when they upload/bulk upload document.When bulk uploading document it would be cool that users add the metadata once and it applies to all the files
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1answer
41 views

Managed metadata field: Set default value on library by powershell

I am trying to set default values (multiple) on a managed metadata field on a document library, which I manually would do like this in the GUI: Library settings > Column default value settings, and ...
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0answers
32 views

Multi-value metadata columns not saving

After using the content and structure system to copy documents from one site's document library to another, the document properties fields that are set to accept multiple metadata values from our ...
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1answer
17 views

SharePoint 2013 - Metadata automatically removed after document is Viewed

We are using 2013. Recently one of the team sites, and only this specific one, has started having issues. When a user opens the document to read, no edit/checkout, then closes after any amount of time,...
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40 views

“;#” appearing column metadata

We are on Sharepoint online. I have a subsite. I created a site column for the category of documents that will be in the document library of the subsite. I made the category column a choice column ...
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0answers
14 views

Sharepoint getListItemChangesSinceToken and moved files

Is the getListItemChangesSinceToken method will return also files that were moved since last token ? If not, how can I identify those files, as in such files don't reflect move date in modified date ? ...
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1answer
35 views

place version number in word document from the document library version number

I've see here how to display version number in word but its not working for me. The only thing i can think of that's causing the issue is that I have 2 version numbers in SharePoint document library, ...
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1answer
16 views

In SharePoint Online, is it possible to filter a standard View based on the documents that specific group(s)/user(s) have been granted access to?

I'll be creating sensitive financial documents for 20 locations worldwide. I'll stop inheriting permissions and granting permissions at the file level. I would like the permissions I grant for each ...
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1answer
64 views

Inherit metadata from folder to all documents inside folder

I am having a document library with different folders. Each folder contains 100s of documents. I am creating a new column with name Status. When I change the status of the folder to "Locked" then ...
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2answers
141 views

SharePoint Search Result after updated Metadata

In SharePoint Online I have a document library with a column "HFMetadataStatus". This column is just a "single line of text" property and has a default value of "unset". I copied 1000 files in the ...
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1answer
23 views

How to use SharePoint 2010 REST api to update column values?

I just found the REST API for SharePoint 2010. I'm trying to use cURL to call the API to update empty columns. I've managed to use the links below to access various information for my company's test ...
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0answers
17 views

Make new terms in term groups when making a new page

I'm working with a Enterprise WIKI and are using managed metadata for navigation in quick launch. I have set up a term set with term groups. Inside each group there are terms like this:- Term group 1 ...
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2answers
38 views

Extract text from document name using calculated column

I need to isolate parts of a document name so that the workflow (SPD 2010) can update respective metadata fields. Doc Name is within the following format : yyyymmdd.xxxx.xxxxxxxx.xxxx.xxxxxxxx The ...
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1answer
39 views

How to create columns that pull 'Authors' and 'Last saved by' metadata from a word document

In a document library, is it possible to create a new column that pulls this data from the files properties? I’ve tried adding 'Author' from existing site columns and creating my own single line of ...
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0answers
23 views

Update Sharepoint column using R

I have an Excel file that I am autopopulating using R and then uploading to my SharePoint site using the "openxlsx" package. After saving this item to SharePoint, I want to automatically set some of ...
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1answer
112 views

How to display metadata on a site page

Using Sharepoint Online, modern pages. I'd like to show metadata of a page, on the page itself. Some of this is default metadata, some of it is custom metadata. Is there a way to do this?
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0answers
24 views

Force user to set metadata when publishing a site page

Using Sharepoint Online with modern pages. I've created a required custom metadata field, which I can see in the library is not set for any site page (I'm not saving documents in this site, just pages)...
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1answer
36 views

Disable and enable on click on date calendar icon

I am trying to make the date field calendar icon unclickable in some scenarios, which I manage by using this: $("#...
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0answers
29 views

Global Navigation drop down menu has 2 different lengths

I have drop down menu with a parentage and it shows up really nicely from the main page. But if i try to access the same menu while on a sub-page it looks ugly and the width of the drop down menu is ...
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1answer
80 views

Extract uploaded email metadata into SPO columns: feasible with SPFx?

I am attempting to develop a solution to provide the following functionality: When an email file (.msg) is uploaded to a SharePoint Online folder configured for emails, the email metadata (to, from, ...
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1answer
27 views

Documents with mandatory field filled in still left checked out

H, using Sharepoint 2013. I have a library with a column that is required to have data. It does not have a default. When I upload one document, the document panel pops up. I fill in the metadata field,...
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2answers
47 views

What is best strategy to upload multiple documents for single entity with metadata auto-set for all files

We are planning to use SharePoint 2016 as DMS for our organization. I could not find satisfactory answer to my query: how can I upload multiple supporting documents for single entity, at the same time ...
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0answers
11 views

Create an interface in SharePoint that will make a custom view when the user selects key words

I was thinking of adding something similar to a shopping Cart that will allow visitors select metadata and create a library or list view on the fly. It could be similar to a library metadata ...
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1answer
14 views

Creating searchable “tags” within body of document

I am writing a set of documents using MS-Word. The docs will be managed by SharePoint. I know that SharePoint can search the text in the body of each Word doc. However, a full text search will ...
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0answers
32 views

What's problematic about multi-valued managed metadata fields in SPO list columns?

I'd like to get some input and opinions on potential problems I could be facing when I allow multiple vales for a field in the column settings especially regarding search. I think I read that ...
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1answer
42 views

Want to rollup related content using metadata

I was thinking that using enterprise search and metadata to rollup related content would be a good solution to improve efficiency in my company's intranet. Let's say, I need to fill out a purchase ...
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0answers
18 views

Extract modified data from data and insert into SharePoint

Using SharePoint 2010, I know how to initiate a workflow when an item is created in a document library. Is it possible to get the workflow to extract the modify date from the documents metadata and ...
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0answers
313 views

No Longer Able to Tag Folders in SharePoint Online

I realized today that as of VERY recently (the last couple weeks), I am no longer able to add tags/metadata to folders. Files still have tagging ability, but not folders. I am working in SharePoint ...
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1answer
32 views

How to filter a document library based on Managed Meta Data

What is the best way to filter a document library based on a Managed Metadata column? When a user clicks a link in the "Current Navigation", it directs them to a Page with a Document library. I want ...
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1answer
34 views

Document Library “Modified By” metadata disappears after 2-3 seconds

I have a SharePoint Online site with one Document Library and would like to see who last modified files/folders. Once the page loads, all the metadata displays properly but 2-3 seconds later, the ...
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1answer
237 views

Moving list items with attachments in Asset Library?

For some reason, one of our teams chose to store list item attachments in the Asset Library of the SPO site, instead of the default location (hidden Attachments folder inside the list). Now, the list ...
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1answer
397 views

Moving files between libraries removes the files metadata

My understanding was that when a file is assigned to a content type, the metadata was linked to the file and not the library. I try to move files between different document libraries. But when I do ...
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0answers
18 views

Copy List Column Data to a Medata Column Data within Same List

How can I Copy a Column Values with the Field Name "Old Business Owner" to a Different Metadata Column with the field Name "Business Owner" in the Same SharePoint 2013 on prem list. I am getting the ...
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1answer
176 views

How to automatically update term store data from lists?

I'm trying to create a system for metadata on my site, which has three lists acting as trackers (eg Consultants, Projects, Organizations). Those lists are used to organize files by lookup column, ...
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1answer
42 views

Time is missing from a 'Date and Time' metadata field: Calendar vs. document library

I haven't been able to find any articles or forums on this unfortunately. Currently, our organization schedules events into an event calendar, which prompts a workflow. The user is asked to input ...
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1answer
18 views

create decimal metadata properties in sharepoint online

I want powershell script to create decimal or refinabledecimal metadata properties as we have limitation of only 10 each. From UI I can create only text or bolean metadata but not decimal. How to ...
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3answers
2k views

REST API for adding metadata to folder

I was successfully able to create a folder in SharePoint 2013 document library using REST API in C# with below code: <sharepoint site URL>/_api/Web/Folders/add('/DocLibName/FolderName') I also ...
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0answers
111 views

CSOM + Multiple Files upload to library fails after few files + The underlying connection was closed: An unexpected error occurred on a receive

Through CSOM we are trying to upload some 500 PDF files and set their Metadata. The code works fine for 4 or 5 files. However after that it throws exception The underlying connection was closed: ...
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0answers
59 views

sharepoint limit

I have a templates library in SharePoint with around 80K items (while I know the threshold limit is 5K) - this library uses no folders, but just enterprise keywords and metadata - can anyone suggest ...
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0answers
111 views

SharePoint List flow - how to format link?

I am using SharePoint Online and I have a list for which I am creating a flow. This flow is connected to a document library so that when a new doc is created it is added to the list. We have a ...
0
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1answer
36 views

Metadata for documents in library

I have been tasked with a project where I am moving a ton of documents from an old DB backed system to SharePoint. Easy, right? No! The documents all have what the old system calls properties - ...
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1answer
195 views

How to copy metadata from Document Set to all the items inside the doc set?

Say I have 40 document sets and each doc set has about 20 to 50 files. The document sets have all the metadata populated however how do I copy the metadata from doc set to it's respected items (items ...
2
votes
1answer
353 views

How do I add metadata to a Subsite?

Okay -- admitted SharePoint newb here; apologies in advance, as I've been searching for 2 weeks to find a solution to this and SharePoint is not letting me find an answer. We're using Office 365 (...
3
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2answers
514 views

SharePoint Online Image library with metadata collumns

I am experiencing an issue with metadata. I have an Image Library that has around 8000 files. I had uploaded them with metadata for some custom collumns. I did create a few views filtering with that ...
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0answers
782 views

Querying List Item Field Values with PowerShell Problem

I have googled this a lot and have found trouble finding an instance of someone having similar issues with a resolution. I am currently working on querying a medium sized list on a sharepoint farm so ...