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Questions tagged [metadata]

Structural metadata, the design and specification of data structures is "data about the containers of data".

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SharePoint Online Doc Library - Uploaded document to New Doc Set, missing metadata

The fix for this might be something simple I'm overlooking. But I have a Document Library, where the user fills out an SP default form with metadata (people pickers, dates, choice, etc.). When they ...
Chris's user avatar
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How to make the filter apply to all files in the folder?

I have a document library with few metadata columns. There are several folders, sub folders and files. The files have the metadata columns (example: choice column, managed metadata columns, etc) ...
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Metadata / schemas for HtmlContent1

I am struggling to find an official schema/metadata/EDMX description of the data contained in a SharePoint page's HtmlContent1 or JsonContent1, for example: { "controlType": 4, "...
Jonathan's user avatar
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How do I insert SharePoint metadata into PowerPoint presentation?

I use custom metadata in several libraries for Word documents. Using QuickParts and then Document Properties I can insert those metadata tags directly into the document. Now, some of our documents ...
Jay Babcock's user avatar
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SharePoint content and term stores unique per site based on master

I have a problem to solve that I am stuck in analysis/choice paralysis for. Requirement: A "master" content type with around 60 and growing variations of the master that are site/customer ...
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What is the difference between tags and metadata in SharePoint?

What is the difference between use case for metadata and tags in SharePoint? Is the tags feature now deprecated? How to setup these such that they can be used at: Document library level (for that doc ...
variable's user avatar
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Folder metada - transfer automatically on File

I have a document library that contains folders. In those folders, I have some files. I would like to transfer the metadata from the folder to the files in it. Does anyone know how I can do it? Thank ...
Lidia Soro's user avatar
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Correct date/time metadata for files on sharepoint based on file information from Word/Excel

Maybe someone has a good idea for the following problem. In our company, we just went through a take-over of our Microsoft 365 domain. During that process, all data from the old Sharepoint was ...
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Shaepoint Online: Document Library Equivalent of the Windows Preview Pane

I'm looking at a replacement for our PDF document management system and I'm considering SharePoint. One dealbreaker function is our document input team need is to be able to see (at the same time) a ...
Dale Walker's user avatar
3 votes
1 answer
179 views

Best practices to improve search-ability in SharePoint Online and prepare for AI usage - how to handle meta data and alternative search terms?

I have an intranet article in SharePoint and want to increase the chance that users are able to find it when they use the search feature (or future chat feature). For example the title of the article ...
Stefan's user avatar
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How can I change the Created By field for 1800 folders?

I have a colleague who has written a powershell script to read URLs from a CSV file and create empty folders at those locations... 1800 of them. The problem is they used their own named developer ...
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Resetting fields in edit mode

Sharepoint customized form is resetting when opening item to edit My team needs to open items many times to check off completed tasks but when I open the form the fields reset what am I missing if my ...
Donna Soraparu's user avatar
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How can I display a RefinableString in PNP Search Results Template?

How can I display a RefinableString in PNP Search Results Template? I've created the managed metadata field (RefinableString100), I have it mapped to my field in the document library and I've selected ...
Smitman's user avatar
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Forcing users to Enter Meta Data on upload/ file creation

We are working with different libraries to store documents for customer projects in the office. Now I am looking for a way to organize the files and force users to enter metadata information when ...
Yohnson's user avatar
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2 answers
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Why did SharePoint erase metadata from photos?

At my job, our main server went down and our IT department had to migrate those files to SharePoint to allow us to access those files. My job is to archive, categorize, and organize some of those ...
kat's user avatar
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Powershell to read excel and update metadata in different document library based on a cell value by matching the unique file name

I have multiple libraries storing only document with unique name, site wise. I need to update metadata for these uploaded documents based by reading an excel sheet. The twist is that it updates ...
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Extract Excel Metadata

Is there a method or feature available in Excel that allows the extraction of file metadata from the content of an Excel file, similar to the functionality provided by Word's "Insert > Quick ...
Mori's user avatar
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Formula for calculated value showing as metadata

I have a User who was able to automatically tag files with metadata based on folders in SharePoint per the video https://youtu.be/Tq5zibnXkhY. However, one attribute is a calculated value, =TEXT(Today,...
Hard Rock's user avatar
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Double checking that this is standard for all tenancies: Document Type and Relates To

This is metadata of the Site Pages library (M365, Modern). How those columns are supposed to be used?
susan's user avatar
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1 answer
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How to mark a page as a language copy?

I have a SharePoint Online site, where I need to translate some pages into different target languages. My site's default language is English, thus the source language of a page is always English. The ...
privm's user avatar
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109 views

Upload metadata to a folder with power apps

I.have a document library named Project, with metadata STATUS, PROGRAM, BUILDING and Projectleader. I have a APP with flow, thats create a documentfolder. But I also want to set the above metadata in ...
Arthur's user avatar
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Can we depend on Metadata and eliminate folders ? will this work for large document libraries

I read many articles which show how metadata provide many benefits over folders. and they show cases where users will be uploading all documents inside the root folder >> tag them using metadata ...
John John's user avatar
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SharePoint error "file or folder contains properties that will be lost at the new destination"

The implication of discussion on this issue is that to preserve metadata on files and folders one must have same custom content type on both the source and destination libraries. I have done this and ...
Robin Norris's user avatar
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How can I create a different set of metadata colums for each level of the folder hierarchy?

How can I create a different set of metadata colums for each level of the folder hierarchy? With content types? This seems to just create a new view unrelated to the actual files in a specific folder?
babipsylon's user avatar
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Sharepoint: disable inheritance of metadata columns in folder structure

It seems that in whichever subfolder/parent folder I create new columns with metadata, these colomns are also shown in each parent and subfolder. Can I disable this behaviour so that each level in the ...
babipsylon's user avatar
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extract characters from documents in sharepoint library

I have a sharepoint online library where I have some files which are names liked: AG_11-08-2021 or CE_11-08-2021 etc or FLASH_08-11-2022. It is always the same type of name, the first letters are here ...
Alejandroo's user avatar
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Is it possible to apply metadata to file where user has Write Only access?

This issue stems from a custom interface I'm creating for uploading files. In my situation, the uploading user is required to have write-only access to the destination library. So they can upload ...
j.strugnell's user avatar
2 votes
2 answers
2k views

Required Managed Metadata fields in modern view always show an error in SharePoint server 2019

This only started happening recently. Possibly after a patch install. I was only contacted after the issue was found. I had nothing to do with server upgrades, so I am not entirely sure if they are ...
Luis's user avatar
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Link to document properties/metadata in SharePoint 2013 Designer document approval workflow

My company is using SharePoint 2016 on premise. I used SharePoint Designer 2103 to build a document approval workflow. The workflow sends an email note to the members of a SharePoint group when a user ...
Frank's user avatar
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1 vote
2 answers
1k views

Having different columns and categories for each file level

I have been tasked with reorganizing our SharePoint library using metadata filters. I was curious if it was possible to change what columns are present based on what file level I am in. For example, ...
j.warmka's user avatar
1 vote
1 answer
1k views

Add a site column to the Folder Content Type

I am using SharePoint Online to store some files in a library. Inside that library, I have some sub-folders, and I created a column and enabled it for "All content types" as below: The main ...
SmithBZ's user avatar
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Document set shared metadata not applied to documents in set

I have a document set with some custom columns and they are set to be shared to documents in the set, but it doesn't work. Neither when creating new documents from the menu or uploading existing ones. ...
Niclas's user avatar
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How to display a video recording as a tile that include metadata, like in the 'Activity' section of a group's page?

This is a narrower follow-up question to my previous question, How to create a SharePoint page that displays a collection of MS Teams meeting recordings?. If I create a document library to store a ...
David Romano's user avatar
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1 answer
379 views

Document Library: force column entries in specific folders only

I want to create a document folder within a existing document library. My goal is to add additional metadata via SharePoint columns (year, product type, etc.) to the document which have to be filled ...
Der_Fab's user avatar
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2 answers
55 views

SharePoint and metadata

Is there a way to upload files to SharePoint and maintain the original metadata (creator, date created, etc.)? We attempted uploading using Edge and looking for a solution.
Robert S's user avatar
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2 answers
71 views

Tag Multiple Files

My scenario : I have over 10k files in different sites. They all have the same content type (same amount of columns) and are found in folders/ subfolders. I need an effective and quick way to add the ...
Keshav Taurah's user avatar
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1 answer
60 views

Migrate files with document property promotion

I'm trying to migrate files from a SPS 2010 with document property promotion to a modern SharePoint online site. Doc property promotion/demotion should be migrate as is. Any suggestions?
Emiel's user avatar
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203 views

Microsoft 365 modern search : how to go beyond full text search

In SharePoint classic, I used to configure a global serach center, with refiners on columns added in pages or documents libraries. Please may you give me information of how to perform this kind of ...
user21090's user avatar
1 vote
1 answer
1k views

How to get the list item ID of a nested library folder using PnP PowerShell?

I am trying to add metadata to document library folders created using the Add-PnPFolder command. I've been using the Set-PnPListItem command to do this, which requires the folder's list item ID. ...
Dr. Spatula's user avatar
1 vote
1 answer
410 views

What are the requirements to retain custom document properties when exporting to PDF

SharePoint colums (metadata) add extra document properties to the Word document. When I download such a document I can view the extra properties In Word with File>Info>Show All Properties. When ...
Jan's user avatar
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157 views

Add Managed Metadata to Person or Group

I have been trying for quite some time, but have not had any luck. I have on question and one question only. Is it possible to add managed metadata to people within the Person or Group column?
BeerusDev's user avatar
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610 views

Fetch() metadata from SharePoint List

I have a simple fetch I am using to GET items from a specific SharePoint list. When I specify what fields I want to GET with _api/lists/getbytitle('ListName')/items?$select=Name,Item2,Item3,Item4,etc. ...
BeerusDev's user avatar
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1 answer
285 views

List tooltips show column metadata (description) not repeat name of name of column

I am unable to comment on a prior post on this issue and no solution was found, so reposting this ongoing issue in Sharepoint Online 365, hoping for a better answer. Metadata for Columns in Lists and ...
Heather Feather's user avatar
0 votes
2 answers
356 views

To view video/audio properties like Resolution, Bitrate, Frame Rate, Aspect Ratio, Duration, etc. in SharePoint online

We are creating an intranet site in SharePoint Online, basically to share files between different teams. Want to know is there a way to see the details of a video file - like Video/audio properties - ...
user94919's user avatar
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1 answer
158 views

Workflow review and approval with multiple distribution lists - SharePoint 2013

I am creating a document library with a workflow for my architects and engineers so that they can gain review acceptance and ultimately approval for their documents before they are published. Each set ...
Gill's user avatar
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1 vote
1 answer
390 views

How to clone the metadata of documentA and set on documentB?

We are using SharePoint Online. I have some document library with Word documents. I created some logic where I convert a Word document to PDF. I would like to write some logic in powershell to clone ...
Jackson's user avatar
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2 answers
709 views

Is there a way to for Sharepoint Online to access the Adobe PDF meta-data keywords that I have applied on my PDF's?

Is there an app, setting, web-part or other solution so that SharePoint can harvest (obtain, discovery, find--whatever is the right terminology) the Adobe Acrobat Pro key-word Meta-Data that I have ...
Brian C's user avatar
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3 answers
101 views

Sharepoint - Online

I am looking for a similar windows which will pop in when uploading the document to a SharePoint online site "Modern Look". I am able to get this window in SharePoint classic library when ...
Tejas Thite's user avatar
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3 answers
4k views

Can i map the word document properties inside SharePoint document library

Inside MS word document we have the following properties:- and my question is if we can map these properties inside SharePoint document library? so for example i can populate the above properties ...
John John's user avatar
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1 answer
1k views

Remove the metadata while Re uploading file to SharePoint Online Document library

We have a requirement that the users will download excel documents from the document library and update the data in the excel documents and reupload into the SharePoint Online document library, While ...
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