Questions tagged [managed-metadata]

SharePoint 2010 comes with an enhanced mechanism for managing your enterprise contents in SharePoint portal. Managed metadata refers to organizing your SharePoint contents so that they are easily categorizable and searchable. - Metadata and Tagging - Taxonomies - Folksonomies

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38 views

How can I use a Meta Data column in a SharePoint Designer Workflow for a Condition

I have written a workflow in SharePoint Designer 2013 to send an email once 60 days before a contract date expires. I would like to use my managed meta data column to set a condition to only send the ...
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Filtering on Managed Metadata - MS Flow

So apparently managed metadata fields are not supported with ODATA Filter Queries in MS Flow. We need a workaround so we can filter the results from a 'Get items' action. Does anyone know a clever way ...
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sending managed metadata properties of file via workflow

When you send an email via a workflow with managed metadata items they look like TERM1|ifdijfigjdiojgikdjfgidjgildjlgk. I have tried with the new Microsoft flow and it does exactly the same (before I ...
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Moving a document with its metadata

I am using MS FLOW to move a document between two site collections keeping its managed metadata column content, but it so unreliable. I am using the MOVE FILE within MS FLOW. I put the columns in a ...
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Managed metadata columns show numbers instead of terms in document libraries

In Sharepoint Online, when I open a document library that has managed metadata columns, everything looks fine. However, when I preview a document and close the preview, the managed metadata terms are ...
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How to update SharePoint Online Managed Metadata from another application

I would like to create a script on a server that does a daily update of a Managed Metadata term store item. Is it possible to programatically update the SharePoint Online term store from a script ...
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71 views

SharePoint Custom List with Multiple choices columns export to Excel

Is it possible to export multiple choices columns in a SharePoint custom list to an excel spreadsheet and that the list keeps its values in a multiple choice format?
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Import Navigation Term Set From CSV File

Is there any way to import a term set used for navigation to a term store? I know the standard CSV file has columns for "TermSetDescription", "Level1", etc. But upon exporting a navigation term set, ...
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51 views

Find All Instances of a Metadata Field

We are starting to use managed metadata all across our tenant and I would like to know when a Project number is used in a site collection. Is there a Powershell available that will tell the admin all ...
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1answer
28 views

SharePoint Managed Metadata Term Set

I have migrated Managed Metadata Application from one farm to another farm by DATABASE backup and restore, however one of the Term Sets is not coming through to the new farm, I can not see any error ...
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Hierarchical Metadata - Filter List of Cities Based on Chosen Country

Cascading drop downs have been a challenge in previous versions of SharePoint and I'm just wondering if this is supported in SharePoint Online. We have a Term Set with the structure shown below. As ...
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SharePoint 2013 Term can not be shared multiple times in same term set

I want to reuse a term in 2 different term. As shown in Image I reused Search term in SharePoint 2010 Term. Now I also want to use Search Term in SharePoint 2013 Term... But I am getting error that ...
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Default value in mandatory column is not showing up

I made a content type inside a library. Made a Template of the library since it needs to produce hundreds of other libraries. There is one field in the content type that is mandatory and library by ...
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SharePoint 2013 Alert showing incorrect values of Metadata fields

When we configure SP out of box alert it is sending incorrect values of Managed metadata fields in email Few points - 1, These fields are not available to edit on form Document Library is created ...
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SharePoint 2010 Taxonomy Issue in ie11

Data from taxonomy column is not displaying in auto search in IE11, which is working perfectly in IE8. No suggestion are displayed for IE11 taxonomy column. Please help
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Update document metadata in a library via PowerShell

I'd like to be able to update some files propreties via Powershell, so here the script I tried: [System.Array]$Words = 'Project Overview','Project from pervious Years' foreach($folder in $list....
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How do you access the urls in a Managed Metadata Menu to have them open in a New Window?

I have a PowerShell Script that can build a 3-level Menu SharePoint 2013 MetaNavigation Menu of Links and Labels. The menu is driven by a CSV file with 4 entries: First-level Label, Second-Level Label,...
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Automatically generated managed property not being populated after change to search schema

In my SharePoint site, I have a managed metadata site column called 'Item Category' and it was mapped to two different managed properties in the search schema - the first managed property being '...
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Metadata Navigation Settings by File Type

Currently using classic experience on my document library. I'm using the metadata navigation to filter my files. I want to filter files by the file type, meaning I want to filter and see only the ...
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2answers
4k views

Export local term set with PowerShell

I created a managed metadata column on a document library. How can I export this local term set with PowerShell?
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74 views

No metadata in Internet Explorer

A user is unable to select metadata from the pop up window when trying to tag a document when uploading. But if Chrome is used it is OK. Clearly a browser issue. Which setting in IE could be ...
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Migration of Metadata from one Sharepoint Library to another on Sharepoint Online

I am using Sharepoint Online and I have received the task to set up a library, in which I intend to use metadata for filtering and clustering the documents. However, chances are that I might have to ...
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3answers
7k views

How to iterate through termstore in managed metadata?

Have a problem when trying to iterate through termstore in Managed Metadata service application. Termstore architecture is shown below: MMS Termgroup Terset Level 1 Term ...
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38 views

Can't update custom file attributes of 4% of files in document library

We use SharePoint Online. Created document library, synced to a local folder for initial file upload. Uploaded ~20k files. Created 3 custom fields (2 single value taxonomy, 1 multi value taxonomy). We ...
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1answer
86 views

Deleted terms are not getting reflected on list in managed metadata column

I have managed metadata column in one of my SharePoint list. I deleted one term from term store management settings but the changes are not getting reflected on the list items. term is still present ...
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14 views

Term store custom properties

I have a SharePoint 2013 environment with one content type for all documents to be uploaded (client requested it) Therefor all documents uploaded have the same content type and captures the same meta ...
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2answers
165 views

How We'll manage when our SharePoint on-premises a site data increase 5GB per day?

We have a SharePoint 2013 Web Application, Under this Web Application We have A site Collection. On this site collection around 5 GB documents/others data upload per day( Data related to one topic so ...
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XRANK with multiple content sources

I am using SharePoint 2013 on-prem. We want to boost the relevance of some items tagged with certain tags in the search results. For that I have configured the standard search results web part. I am ...
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86 views

SharePoint online site script

I'm havin' trouble with adding a managed metadata column trough JSONsitetemplate. When adding a 'self-made' column I get an error 'parameter Internalname references a resource that coud be found' ...
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14 views

Publishing Pages and Metadata Navigation

In the term management page i've created a term named "news". And I've activated the Publishing Infrastructure. And at the navigation page, i selected metadata navigation. When i created a page named "...
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36 views

2013 Workflow to bring a managed metadata column from one list to another

I am following this guide to copy-paste a managed metadata term in a list in a 2013 workflow. The normal 'create item' does not carry the managed metadata term https://kennekro.net/2017/11/using-a-...
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244 views

Search Results: People by Department AND Sub-Department

Can SharePoint Search People by Department and include Sub-Departments? My organization has Departments with Sub-Departments. I have created terms in the term store: For example: Training ...
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122 views

How to set up SharePoint Online Managed (term set) Navigation with auto update of new sites?

We have a SharePoint Online site collection, which has about 7 Sites that each have at least 5 subsites, and potentially more below that. I've recently discovered that our site loading super slow is ...
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29 views

termset based breadcrumb in SharePoint 2016

How to get SharePoint breadcrumb based on Managed Navigation rather than Structural Navigation in SharePoint 2016 onpremises? Can it be done by providing an OOTB Sitemapprovider? Do we need to go for ...
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4k views

List containing Managed Metadata when exported to Excel using Ribbon, has weird hash tags - how to clean?

I have a calendar All Events list which contains few fields, some from Managed Metadata and People presence lookup fields. When I try to use the Ribbon feature to export the list into an Excel, each ...
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324 views

Provide user a filtered set of managed metadata column values for filtering on a list view

Background/Problem Our customer recently switched from a choice column to using a managed metadata field to capture data in a list. They really love the ability to add new values on the fly, as well ...
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1answer
392 views

Managed metadata field: Set default value on library by powershell

I am trying to set default values (multiple) on a managed metadata field on a document library, which I manually would do like this in the GUI: Library settings > Column default value settings, and ...
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24 views

How do I realize a Database based on user form input?

Hello everyone I am new to sharepoint. Since I dont know much about it yet, I would be thankful if you can drop some hints and key words for my problem since i dont know where to start on this. ...
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304 views

Add an item to a SP list with a managed metadata column in SPFx webpart

I've a list in SPFx with a column type of Managed metadata. Now I'll add an item in that list with a web part. But how can I do this? import { TaxonomyPicker, IPickerTerm } from "@pnp/spfx-controls-...
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1answer
1k views

managed metadata navigation not working correctly

I have created a managed metadata column in a library and pointed it to a term set. I uploaded a single document and tagged it. I have turned on the metadata navigation for this particular column. ...
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2answers
1k views

What is the search query string to look for item with multiple tags?

I am using SharePoint 2013. I have add a managed metadata site column to multiple document libraries. In the search if I input owstaxidmetadataalltagsinfo:keyword it will return all items tagged "...
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84 views

Default Values and Metadata SharePoint Online

I'm attempting to set default values on Folder of a Document Library. This used to work well, but now, they are only getting set on Drag n Drop. Not when the user chooses to create a new Document (...
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1answer
36 views

Managed Metadata: Source from Data List

In SPO/O365, I have a Data List containing two columns: A B ------------- ------------- Red 1 Blue 2 Green 3 I'd like the data of the Data ...
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1answer
495 views

Onedrive SharePoint Sync read only files

So I'm trying to sync my SharePoint libraries locally Originally, when I wanted to do that, I found out that any field/column having the "required" parameter would cause the local sync to lock the ...
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1answer
292 views

Convert column type from Managed Metadata Term Set to Text

I am trying to convert a term set column to either a text or number field. The list column was poorly designed and should have been a numeric or single line of text field in the first place. The ...
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1answer
148 views

SharePoint 2016 (ADFS): Termstore Administrator still dont have access to add/modify/remove terms

We are using SharePoint 2016 and ADFS. In central admin, managed metadata service application we have add some user as an termstore administrator. This user opens some sitecollection and go to the ...
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3answers
3k views

JQuery to execute on change of taxonomy field

I am trying to find a way to auto populate some values whenever I detect a change in taxonomy selection (ClientPeoplePicker control), how can I achieve this using jquery? This is what I currently ...
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71 views

SharePoint 2013 Workflow - building dictionaries based off conditions

I have been searching everywhere to try and get an answer for my specific problem within SharePoint Designer, perhaps my grammar and terminology is not correct. I am currently in the process of ...
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65 views

List with managed metadata and TaxCatchAll always returns the default language of the term

I changed my language and it looks fine in the sharepoint list itself. The language was changed. If i make this request i will always get the default language from the hidden list. /_api/lists/...
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469 views

Sharepoint metadata greyed out in Excel file

We are using SharePoint 2013 and Excel 2013, together with Managed Metadata using content types. Some Excel 2013 users are intermittently experiencing greyed out managed metadata fields. They only ...

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