Questions tagged [item-level-permissions]

You can can restrict users from viewing or editing items in a list by establishing item-level permissions. For example, you can set permissions for the list such that users can view only their own items, or you can set permissions such that users can view all items but edit only their own. When you create a new list, permissions are set so that all users can view and edit all items, regardless of who created them.

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Item-Level Permission; contribute on the list item and Contribute with override List Behaviors list

I have a SharePoint online custom list, with this Item-Level permissions:- and I defined a new permission level named "Contribute with edit all items", which mimic the built-in Contribute + ...
microsoftdeveloperdesigner's user avatar
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Permission Users to Add (including tagging of columns) but not Edit or Delete Documemts

Is there a way to permission users to add a document and edit tags but but does not allow the user to edit and delete documents? I have created a custom permission level with these list permissions. ...
Dusty Dircks's user avatar
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Hide the Has access Panel from users

How do I hide the has access panel on the right so users cannot see who all has access. I have setup a document library and have setup individual user folders for users. At the top "Users" ...
Josh's user avatar
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Retrieve HasUniqueRoleAssigments value from a List Item in a SharePoint 2013 Designer Workflow

I'm trying to retrieve the value of 'HasUniqueRoleAssignements' from a list item in a SharePoint 2013 Designer workflow. My request url is: [%Workflow Context:Current Site URL%]/_api/lists/getbytitle(...
Rogerb's user avatar
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Retrieve all users and permissions from an internal Sharepoint website

i have a internal website, and i need to retrieve all users who control the site, and all users that just have read permission. Is there a way to run a SQL query or any tool that can help . My other ...
Ângelo Rigo's user avatar
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Workflow approval task can’t update Current Item

I have a document library with an associated InfoPath form for users to enter time worked on/in. On submission a workflow starts, this collects information from the form (loads to variables) and then ...
Planetshwee's user avatar
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How do I see what items the users have limited access to in our SharePoint Online site?

In our SharePoint Online site's permissions page, I see we have a few users with "Limited Access" permission levels. My question is how do I see what items (Files, folders, etc) do these ...
John Doe's user avatar
2 votes
1 answer
406 views

Different permission for list items and comments

I have created a list in SharePoint and would like to have a group of users that can add items to the list, and then have all users in the organization add comments to the items. Is it possible to set ...
Mike's user avatar
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142 views

Manage page permissions without going to site contents

In the past, if we browsed to a page, we could go into that page's permissions by selecting Page > Page Permissions. I would suppose that something similar would be available in Office 365 but I ...
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Item level permission not working for list with unique permission

I have a list with unique permissions. As a new item is created, with a flow, I delete all permissions (stop sharing) and assign new ones to some group using http call with roles assignment. I ...
Marpio's user avatar
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1 SP Online list; item level "read/create items by user"; need 1 other person and security group to see record. How?

We have a SP Online list that users save info to via Nintex forms. The requirements are: the user can only view/edit items they've submitted the user's designated manager should be able to view, but ...
Do What You Love's user avatar
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SharePoint Online - is there any event or scheduled action to sync item level permission when it changes?

Let's say I have 2 Document Libraries, Lib_A and Sub_A, in a SharePoint Online site. When there is an item in Lib_A of ID X, there will also be an item in Sub_A, using X as item title. Now I am ...
william ng's user avatar
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1 answer
3k views

Item-Level Permissions in SharePoint List based on Column Value

We have a SharePoint site that will be used to handle claims and enquiries. We have three tiers of User with different permissions. All users must be logged-in to access the site: Admin Internal User ...
sambr's user avatar
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Folder specifics sharing permissions SPO

I have a site/teams and external sharing is enable top level. however I want to disable external sharing in a few of the folders within this. Is this possible?
C W's user avatar
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Get users who have permissions on a particular list item

Is it possible to check the list of users who have read access on a particular item using PnP JS? I tried something like this but roleAssignments is not available on item it seems. const response = ...
thinkdaniel's user avatar
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List element: allow multiple editos

Under the advanced list settings I'm able to limit the editing of elements only for those who are listed as creators of the list element. Is it possible to have more than one "creator" of a ...
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Add column to list, which shows item-level permissions

Is there a way to create a column, that shows all groups and users (SP groups and AD) that can view this item? I'm not talking about having column-level permissions as this was the only thing I found ...
workerForThePeople's user avatar
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SharePoint Online - External Sharing failed: Operation is not valid due to the current state of the object

The Goal Share one specific folder in a SharePoint site with an external user (outside of tenant organization) and include Edit permissions without the user needing a Microsoft account. My ...
TerminalVelocity's user avatar
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2 answers
43 views

Secure sites to lock out administrator from reading files

This is an awkward question, but is it possible to lock out administrators from reading documents? I know that you can individually encrypt documents, but are there any tools available to perform ...
Snowburnt's user avatar
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Users with the Cancel Checkout permission can read and edit all items

When we create a custom list >> and we access the custom list settings >> we get this message inside the Item-Level permission:- so what is this permission level exactly ? is it this one? ...
John John's user avatar
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Grant user Contribute on the Site Vs Edit

We have a modern team site inside our online tenant >> and we disable members from sharing consent, as follow:- so i am trying to figure out what are the differences between having a user with ...
John John's user avatar
2 votes
2 answers
1k views

SharePoint List Formatting - Employee Card

I have a very simple list that contains two columns: EmployeeName(Person or Group); Leave Balance (Single line of text) Example: What I want to achieve is the below: How can I format this list to ...
SmithBZ's user avatar
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No item exists at it may have been deleted after clicking save button

I have a weird one here. I have a infopath form with a button at the bottom performing a save action. Users are able to open the form in edit mode and click the save button. Once the user clicks the ...
user100993's user avatar
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2k views

Is there way in SharePoint Online to only allow Person who created news post to be able to edit it and prevent others from being able to edit it?

I have a requirement where I want users to be able to create new articles but only the person who created new articles should be able to edit the news they created. Multiple users can create new ...
hellothere's user avatar
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Can Item Level Security be configured to apply to multiple non-admin users?

I know that in SharePoint, we can enable item Level security and configure it so that each list item can only be viewed and edited by the person who created it (and also by anyone with Full Control ...
DRVR's user avatar
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Delete Unique Permission for item level

I have a document library with 4,500 documents, half of the documents have unique permissions and don't inherit permission from the document library. What I am trying to achieve is to delete the ...
Harris's user avatar
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create items and edit items created by the user not working as expected

I have a SharePoint List in which I have set the advanced settings as below. Now, I have the SharePoint group that has Contribute access on the list. My expectation is that the user should only be ...
Dhruvil Prajapati's user avatar
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222 views

Can I have dynamic, group-based item-level security on a SharePoint list?

In SharePoint online lists I know how to have all list items visible to all users with permission on the list. I also know how to have items visible only to the user who created the item, or to users ...
Darryl's user avatar
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1 answer
721 views

Edit permissions for external users not working as expected

I have a Modern Site connected to a M365 Group. Aside from the site owners, I want everyone else to only have Read permissions to everything (unless otherwise specified, per-list/library and per-...
Eric Legault's user avatar
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2k views

Manage permissions on library subfolder SharePoint 365

I'm using SharePoint form Microsoft 365 I have created site and added some members. I created a library on it, but I would like that only some persons have access to certain subfolders inside (not all ...
Kaikus's user avatar
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SharePoint Permission Management on a List

I need some help related to: Permissions This is scenario: A new site on the platform. Purpose is to conduct approval on Items. A Request List to which 'Creation form' will create Item. Anyone can ...
needtoflow's user avatar
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Sharepoint list, add users (listed in a form field) to permission automatically without giving access to other list items

I have a list with permission setup as to be able to only see/modify list items created by a user. In the form we collect more names who would be responsible for this item (PM/BAs etc) and i would ...
Rameet's user avatar
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1 vote
1 answer
140 views

SharePoint add-only Item Permission

I am looking for a way to let users create items in a list with the following Criteria: User can only add Items. No view access to the list items including created items by the user. I've tried the ...
David's user avatar
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3 answers
2k views

Change "created by" or alternative

I am trying to develop a time off request system. One list will hold all the employee's and their accrued time off. Naturally I only want 99% of users to only be able to see theirs. I want to limit it ...
Syndrose's user avatar
1 vote
1 answer
159 views

Sharepoint Permissions (Adding new members to site but don't want them to see/use certain quick links or access contents displayed there whatsoever)

I created a team site that has a section for my team and a section for our business partners. These sections are comprised of several site pages and organized in an easily navigational fashion. IE. ...
Nico Dionisotti's user avatar
1 vote
2 answers
2k views

How to restrict access to file based on metadata?

I'm looking for a way to restrict access to certain types of records based on their metadata. Basically there are some types of files that all employees in a team should see, and some they shouldn't (...
Jess Taylor's user avatar
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290 views

Sharepoint List losing item level permissions after adding permissions are granted

I have multiple lists with specific item-level permissions. Two different kinds: The default "Users can only read/write items which they created" toggled on Specific item-level permissions ...
Daniela Pinho's user avatar
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1 answer
824 views

Group Members cant see list items with Read permissions

I'm new to share point and I have some permissions issues. I set Sharepoint Members group permissions to "Read" but all the list items disappear for a particular list. They are only visible ...
Tito114's user avatar
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1 answer
75 views

How to trigger a Javascript function on folder creation in SharePoint Library?

I want to grant unique permission on folder level in SharePoint 2013 Library , Once a new folder is created, edit permission should be granted to the one who has created it. I've been using the ...
Jegan Baskaran's user avatar
2 votes
2 answers
10k views

Retrieve list of a user’s permissions in Sharepoint?

Is there any way in SharePoint 2016 to get a full list of all permissions that has been granted to a user? I.e. a list including the permissions that is set on the object level. For example: if Alice ...
Carl Winbäck's user avatar
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1 answer
88 views

Custom permissions for a document library

Is it possible to have custom permissions within one document library? Say the document library has 4 folders: Human Resources Finance Services Facilities I have also created 4 corresponding user ...
Wasteland's user avatar
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2 answers
1k views

SharePoint list permissions to stop users from editing list items once created

I am working on a SharePoint portal for an organization which utilizes the Lists of SharePoint to store data related to the students and the classes they are enrolled in. The portal also contains ...
Shreshth's user avatar
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1 answer
162 views

Site navigation missing on ASPX page with read broken permissions

While in the middle of a migration from 2013 to SPO, I've broken the permissions of a subsite for the entire company to not have access to the entire site except a couple of ASPX site pages. They can ...
detailCode's user avatar
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298 views

sharepoint Designer workflow 2013 - set Item level permissions for multiple users from the single person and group fied

I am cerating a SharePoint Designer Workflow 2013. Trigger action - When item is created. On creation of an item I am setting unique permissions based on two person and group field from an item. (i.e. ...
Rohit Waghela's user avatar
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Assign read and admin roles to the users on a list item in SPOnline using JSOM

I am now inheriting the permissions as I only have two groups which is group1 which has full control already and the other group is domain group which is everybody in the org so I removed that group ...
kart's user avatar
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2 answers
62 views

How do I set document level permissions in a SharePoint library as users build up their library

I understand that metadata-driven views is a better way to organize files than folders. However, in my library, all the team members should be able to view all docs, but the document 'owner' alone ...
Psylent's user avatar
1 vote
1 answer
132 views

How to allow Contributor users to manage the permision for the document library's files and folders

I have the following requirements:- we need to have around 10 users who can contribute to a document library, mainly add,edit,delete files and folders. but only 2 contributor users out of the 10 ...
John John's user avatar
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1 answer
405 views

How to restrict approver from seeing list items they do not need to approve in SPO

I am creating a SP Online invoice system using MS Flow to send approvals for the invoices. The steps for the flow are as follows. Account team makes an item in a list for an invoice. Based on the data ...
Tomasz.Masionis's user avatar
2 votes
1 answer
34 views

Item level permission column dependend

I am struggling with setting up the SharePoint list permission on the item level. I need to allow the user to view and edit the item only if their name is in one of three custom columns or they ...
Michal's user avatar
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1 vote
1 answer
133 views

Minimum permission (below Full Control ) to allow a user to view all the responses inside a SharePoint survey

We have a Survey inside SharePoint communication online site, and we set that users can view and edit their own responses ONLY as follow:- but in our case we want 2 users to be able to view all the ...
John John's user avatar