Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

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Flow stuck on Do until

Below is my Flow: It gets stuck on Do until even when the file is checked back in. I am guessing it is because it does not know the file is checked back in. I have tried using 'Get file Properties' ...
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1answer
63 views

Only few users can create MS Flow in tenant and all other users can use the MS Flow

I have a requirement where only few users can create MS Flow in entire tenant, however all other users can use it and initiate/run the flows. Could you please me know, how it can be achieved in ...
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1answer
26 views

How to Add workflow task to currently running workflow

I have similar requirement of adding new user task after approval workflow started as mentioned in below question but in SharePoint Online that option is not available, How to add workflow tasks to a ...
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2answers
481 views

sharepoint flow condition runs showing False always

I have a SharePoint list with "Leave type" as one of the columns which is a choice field. I have another column as "Days requested". I created a flow that needs approval redirected to another person ...
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1answer
203 views

Make a Zip archive by clicking a button from PowerApps

It will be great if you can select multiple items in a SharePoint Library an make a Zip archive by clicking a button from powerApps in SharePoint Online. To download or Send to OneDrive or something ...
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1answer
330 views

Updating Sharepoint using Flow and Excel

I have a SharePoint list and want to update a specific field using Excel and Flow. I understand how to pull the Excel table (using Get List Rows Present) and then to pull up the Update Item action ...
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1answer
29 views

Content Approval on few columns only

I have one document library where there is content approval enabled. I have one MS Flow that is triggered when property of document is modified. (for example someone opened option->approve/Reject the ...
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2answers
2k views

Rename new document created in Document Library automatically when created

In a document library folder, when a user creates a new document, instead of it being named 'Document' when created, I want it to be named as the last name of the user. I have explored trying to do ...
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1answer
3k views

Email a SharePoint group with MS Flow

I want to send an email via Outlook when a new file is added to a library, but I want to send that mail to a SharePoint group. How can I do it? Is it possible? If its not possible, what will be the ...
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1answer
44 views

Attach PDF to flow from SharePoint list matching employee number

I've been tasked with creating a flow that will send an email to all our staff with custom attachments. A typical attachment would be in this format: "John.Smith-123456789.PDF" (FirstName.LastName-...
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1answer
45 views

Error when flow imported

I have two tenants. On one tenant I have my flow which is attached to SharePoint lists. I want to move this flow between tenants so I exported the flow from first tenant as zip file and I was trying ...
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1answer
879 views

Update custom folder metadata via Flow

My apologies, I am a bit of a novice with SharePoint and I can't use code. I am using SharePoint online. Our organisation has a Sales Manager and Support Manager for each customer. Each customer has ...
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1answer
108 views

MS flow delete file from file system

I have created a flow to delete file from file system but I am getting error as below screenshot: Thanks in advance.
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1answer
24 views

Script Updating Connection Properties in exported flow/powerapps

Question: Is it possible to update the connection properties of an exported flow/powerapps package via powershell script?
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1answer
31 views

How to stop current branch of actions but not terminate the whole flow

I have 4 streams of actions which filter out selections: 1-10k 11-30k 30-99k 100k+ On my previous question I wanted to avoid heavily nesting items, that has been achieved. Now, I am faced with ...
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2answers
161 views

sending managed metadata properties of file via workflow

When you send an email via a workflow with managed metadata items they look like TERM1|ifdijfigjdiojgikdjfgidjgildjlgk. I have tried with the new Microsoft flow and it does exactly the same (before I ...
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1answer
156 views

Name conflict behavior

In SharePoint online when my flow moves the file (PDF, ZIP...) named "U000" in a folder where is a file with the same name it renames the file in "U0001". How can I customize this to be renamed like "...
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2answers
1k views

Flow nesting limitations - workaround needed if possible

I have a 4 approver workflow that I am setting up within Microsoft Flow. The limitation and requirement set by the End Users is that they don't all want to keep receiving emails for every item before ...
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1answer
117 views

Referencing 'Version' Column

Hi there, I am relatively new to using SharePoint as well as JSON and as mentioned in the subject, I am having issues in trying to reference the Version column (set by the approval status). What I ...
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1answer
199 views

Flow based on Dropdowns selected by SharePoint List

I have a list of e-mails in 2 different drop-down lists in my SharePoint list and I am trying to send an approval based on the e-mail selected on both drop-downs when the item is created. How could I ...
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2answers
130 views

Notification to document owner when file is going to expire (SharePoint Online)

Could someone advise me how to set up a notification workflow that will send an email to the document owner
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1answer
745 views

Microsoft Flow Record Form responses in SharePoint Yes/No

This is my first time on Stack Exchange, and I haven't found the answer to my question in the forum. I have built a Microsoft Form in order to get some data recorded into a SharePoint list using Flow....
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1answer
32 views

Flow to create a UID and email this uid to a staff member

I have been trying to create a flow that will create a UID and then email this to a staff member in a fully automatted process. I am using the rand function to create the UID. This part is working ...
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2answers
1k views

Track that who viewed the document in sharepoint online

How can I track the users in sharepoint that who viewed or downloaded the document from document library? I do not have the admin access so could not access the complaience center.
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0answers
117 views

Getting Name of MS Teams Channel Message Attachment

I'm trying to get the name of an attachment that was sent to my MS Team Channel's email. It was posted as a message on the conversation board, which is how I've been referencing it. Right now, I have ...
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1answer
2k views

Update item when file is created in folder which is created with FLOW

I've got a list A. When an item is created, a folder is created in library A. When a file is created in one of the folders in Library A, the item (which triggered the folder) from List A must be ...
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1answer
26 views

List form send data to excel in Documentlibrary

Is it possible to send data from a Sharepoint list form to an excel file that is stored in Documentlibrary. If it is possible how should I do it? I couldnt find any tutorial on this matter. Thanks,
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0answers
37 views

Looking for rest parameter for copy/create document with content for post method

We are trying to copy document from SharePoint Online document library to documentum(DCTM) repository using REST API (MS-Flow). Right now we are able to create document to documentum(DCTM) with ...
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1answer
402 views

Run a Flow on a Folder in a SP Online Document Library

I would like to create a Flow that can be run on Folders in a Document Library (this includes sub-folders). In the Modern Team Site experience currently the Flow button only appears when you are ...
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1answer
425 views

Automate Document Moving and Metadata Entry with SharePoint Online and Flow

I would like to understand if the following use case is possible within SharePoint Online and MS Flow. I have a Document Library in Associated Site of a Hub Site where I would like a user to be able ...
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1answer
289 views

Want to update parent lookup list from child based on lookup selection/deselection

I have two sharepoint lists, Asset Detail (parent) and Asset Assignment (child) list. on Asset Assignment I have a field where I select multiple Asset items, so at the asset assignment side, I can ...
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2answers
664 views

Make a column auto update by Parent Folder Value

I am setting up a new Document Library to organize several different types of Documents. I have a Folder View and a Metadata view. I am using a column named "Section" to sort the metadata view. I ...
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1answer
687 views

Export files from sharepoint online to FTP using flow

I have a requirement where a Microsoft Flow should export the files from SharePoint online Document library to a FTP server
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1answer
34 views

How to pull this information [duplicate]

In SharePoint I can set my "Created By" column to display as "Office", which then shows as this. My problem is, that I cannot figure out a way to pull what is displayed here to use for a condition in ...
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1answer
37 views

Need help with a work around

I need to take the 'Office' display of the 'Created By' column and display the first 5 digits of it so that my flows can run a conditional check on it. The reason is that Microsoft flows has all the '...
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1answer
29 views

Separate editor/approver for each document AND subsequent approvals

I'm hoping you'll be able to give me some good ideas for this scenario in SharePoint Online. I need to create a document library (or something else if you have any ideas) with the following features: ...
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1answer
33 views

Created a Flow for a SharePoint list but I don't want it to be a “personal” Flow

The flow I created works well, but it runs under my security context and every now and again, I have to edit the flow and refresh security. I want it to "just work" against the list without being ...
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1answer
20 views

SharePoint form mapped to columns

We currently have a SharePoint environment which works as follows: We have a document library which contains project propositions. Project propositions being a content type I made based on the ...
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0answers
117 views

How can I get the exact reason behind the error message in MS Flow?

I am big fan of MS Flow and exploring it day by day. I have converted many existing business logic to Flow and all are running successfully. But some how when I am trying to use "Update Item" action ...
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1answer
330 views

Update only few columns in Microsoft Flow

I am trying to use the activity "Updated Item in SharePoint list" activity in the Microsoft flow catalogue. The case is I want to only update a few fields for example a Status column. The problem is ...
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1answer
37 views

get approval from manager before sharing SP document using Microsoft flow

Is there any way to trigger Microsoft flow when user share SharePoint document?
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1answer
334 views

MS Flow runs one hour later

Hi I have a flow that runs once an item get updated in a SP list. The list has a date/time column and one yes/no. So when the user create a item, he/she set a time when the yes/no column will get ...
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1answer
20 views

Managing Access with Flow

I'm currently working on a document creation/approval space for my employer. Documents are drafted in Sharepoint Online within a library that has restricted access, but individual items are to be ...
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1answer
25 views

converting certain words in file name to upper case for all files in document libary

I am looking for a powershell or may be flow approach to convert certain words used in Sharepoint file name to upper case. For example,a document library contains about 200 files. Each of these files ...
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1answer
26 views

Trigger Microsft flow mutilpe emails

I have a requirement to trigger a same flow for multiple emails For example, I have a 50 emails (Outlook or Office 365 account). I want to build a flow which should be triggered when the user sends an ...
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1answer
190 views

Email Attachment in SharePoint Online

In SharePoint online, is there a way to send attachment with email on item created in List/Library. By using MS Flow ? JSOM Code? SharePoint Designer Workflow? No third party tool.
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1answer
190 views

Append Custom list comments from email

I'm trying to setup a form of email piping in SharePoint online for my helpdesk ticket system (custom list). i.e. if a user replies to an email from my workflow to advise a ticket has been raised,...
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1answer
363 views

Submit Form Response to SharePoint List isn't updating SharePoint List

I'm built a simple Microsoft flow that is taking responses from a form and places the responses into a SharePoint library. Trigger: When new response submitted (forms trigger) - this is set to the ...
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1answer
129 views

How can I create a flow to change a content type after an item is created or modified, without giving people the ability to change the content types?

So I have a flow in place where an item's content type changes from "Item" to "Edit item". The plan here is when someone submits a new item in the list, the next time someone goes to edit that item ...
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1answer
210 views

Using Flow and Powerapps to create library item usage approval

I am using SharePoint Online. I have a library (Image Library) and a custom list (Request use of image). I would like users to be able to view an item in the image library, and then click a button ...

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