Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

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47 views

Power Automate Add new role definition using REST API

I'm trying to create a create role definitions i.e. custom permission level using Power Automate with below body in Send an HTTP request to SharePoint: { 'request': { '__metadata': { 'type': 'SP....
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1answer
38 views

Adding newly create group to “Site Permissions” section ( XXX/_layouts/15/user.aspx )

I managed to use Power Automate to create SP groups and add users to them using the HTTP request action. The problem I have is the newly created groups are created at the "root" (in People ...
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1answer
36 views

Creating MS Teams site with PowerAutomate and adding owners to MS Teams site

I have flow in Power Automate via which we are creating a MS Teams site. While creating MS Teams site I can see the action 'Add a member to a team' and it works perfectly fine. But I am not able to ...
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1answer
27 views

Different Levels of Approval using Power Automate (SharePoint Online)

I am currently developing a power automate flow for my company where we need a document stored in a SharePoint list to be approved at different levels of management. Is it possible to write a flow ...
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1answer
78 views

Calculated Column and File Name 'Title' Field

I uploaded more the 2000 images files to an SP document library. When I checked the 'See Details' under the file name property options, I noticed the actual name of the file appears in the "Name&...
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1answer
70 views

Power automate: “send an http request to Sharepoint” token error

I'm trying to use a Flow to create news links in a modern site when a new post is published to an external site's rss feed. It appears to get the JSON content correctly but the "send an http ...
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1answer
60 views

How Do I Copy An Item From One Sharepoint List To Another?

I am trying to manually move an item from one list to another. The second list was created as a copy of the first list so it should have all the same columns. ID, Title, Assignee, Due Date, Component ...
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1answer
107 views

Converting a SharePoint List Item to form format and print it

I want to retrieve an item from a SharePoint Online list (Office 365) and print it out in a form format. I have looked at a few ways which involve using power automate and third party tools which such ...
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1answer
54 views

Convert Nintex workflow and InfoPath form to MS Flow and PowerApps form

Is there a tool or process that will allow the converstion of Nintex workflows and InfoPath form to Microsoft Flow and PowerApps. My initial thought is no; I will need to re-develop the application (...
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1answer
430 views

How to format calculated column number in Flow

I am using a calculated column (number) in a SharePoint list, and putting the value into an email using a Power Automate Flow. The value will always be an integer. When the value is passed through to ...
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1answer
302 views

Parse JSON elements of a list returned from a multi-choice column in Power Automate/MS flow

I am calling the SP API to get the version history of an item in my list as follows: _api/web/lists/getbytitle('@{triggerBody()?['SPListName']}')/items(@{triggerBody()?['SPListID']})/versions?$top=20 ...
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1answer
59 views

is it mandatory to include “originator” to json while sending an adaptive card to outlook via Power Automate

I am working on an adaptive card which has Action.OpenUrl actions in it and I am trying to send the same via Power Automate to Outlook. The problem is when I send it to myself, the adaptive card is ...
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1answer
29 views

PowerAutomate/Flow - SharePoint Document Approval by SharePoint Group

In SharePoint Designer 2013 workflows we have the option of a task process to send tasks to a SharePoint Permission group. How does one replicate this functionality in Power Automate/Flow? I don't see ...
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1answer
42 views

Automate recreate list item with new date

Wondering if someone can provide some input on this -- I am a super-novice to Microsoft Flow so was not able to find a way to accomplish, but I believe this is technically feasible. I have a SP (...
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1answer
2k views

access value of an array through the name in the Expression in Power Automate/ MS flow

I have created an empty list and appending to it in the flow, at the end, I need to get the value of a specific key through an Expression, Is this possible? and if yes, how? Please see the below ...
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1answer
63 views

Flows are not shown completely in the Solution section of Power Automate

If this is not the best forum for this question, please advise, thanks I have created some flows in my solution in Power automate as shown below: Fig 1. When I want to create a parent flow, I can see ...
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1answer
52 views

Updating Choice column's available values in Library settings automatically

In SharePoint Online, I have a choice column with "Check box" type and Fill-in choices allowed. When the user enters a Fill-in choice, it should be automatically updated to the choice column ...
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2answers
55 views

Custom column formatting: Display an array of elements conditionally

In SharePoint Online, I have a list with a column that uses custom column formatting. I want to display one of two sets of flow buttons, based on the content type. I'm trying to use the {"...
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1answer
54 views

Disable the ability for contributor users to create Flow,PowerApp & Show/Hide columns

Seems in SharePoint online users with Contribute permission level are allowed to do a lot more than add/edit/delete list items. as seems they can create flows,create apps and show/hide columns inside ...
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1answer
214 views

Send Emails From SharePoint Online Application From Specific Email Address

We have a number of applications built on SharePoint Online. Those applications are using Microsoft Flow (Power Automate) in some cases to alert people of events in the application. These email ...
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1answer
1k views

SharePoint Library Button (JSON formatting) to update current item field value

I have a formatted Single Line Text field in a SharePoint Library. It is formatted to be a button that executes a Flow. I've created this so I can attach this one flow to multiple libraries. It works ...
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1answer
37 views

Generate several lists from one list

I'm working on a risk analysis and mitigation scheme. I want to keep track of different risks within a list. As there are different classes of risks (time delay, direct money loss, nonperformance) I ...
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1answer
95 views

SharePoint Online Append-Only Comments field is duplicated every time Microsoft Flow runs

I have created a Flow which updates various fields in my SharePoint Online list, one of them being an Append-Only Comments field. This comment field is only updated sometimes. In scenarios where I ...
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1answer
1k views

Making a monthly Report of a sharepoint list

I am utilizing Power Automate to create a Flow that references data in SharePoint Online. I have a SharePoint list and I want to send Monthly reports of items created in that list per month and which ...
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1answer
143 views

Get all managers for a user - company hierarchy structure

How to get a list of all managers for a users? Example: User A reports to user B User B reports to user C User C reports to user D (CEO) and top of the hierarchy. By giving user A I should get: [B,...
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1answer
45 views

Flow with For a Selected File Trigger Passes not Info about Item

I created what should be a simple Flow: user selects doc in doc library, clicks Flow>FlowName. It prompts me to add approver emails which I do. The flow works great, but I cannot get any info about ...
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1answer
510 views

HTML & CSS Table format in approval email template in sharepoint powerautomate

How to prepare a HTML & CSS based table format with all required information in approval email template using power automate?
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1answer
2k views

How to use a variable inside a Power Automate expression

I'm trying to work with the setProperty function in order to edit a JSON body during the execution of a flow, here is the expression: setProperty(X, 'Y','bla bla 123456789' ) while X is the json Y ...
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3answers
345 views

Filter emails in a support shared mailbox

I want to use a support shared mailbox to receive customer complaints in a company. When I receive an email in the shared mailbox, a flow is automatically executed. How to make sure to execute the ...
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1answer
51 views

Flow with SharePoint Online

I have a list where I'm running a workflow created on MS Flow. I am using "start and wait for approval action" for an approval process. But with the approval, I also want to give the feature of ...
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1answer
77 views

How trigger one flow for all lists in my site

Good morning, I am looking for a way to create one flow that handle all creation and update event in all my lists, in other words I want to create on flow that have a trigger "When an Item is created ...
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1answer
553 views

Trigger flow inside SharePoint

I created a flow from my SharePoint library - Flow -> Create flow. The flow takes a Word Document template and populates it with input from the user (manually trigger flow). It works, but I can only ...
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1answer
673 views

Approaches i can follow to automate creating sub-folders when we add a root folder inside our sharepoint online document library

I am working on a online document library inside out modern team site. and i want to automate the following:- 1- when a user create a root folder inside the document library, to create some sub-...
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2answers
834 views

I can't find a solution to use the value of a lookup column in a list, can anyone help?

I am trying to create a kind of registration tool with a Sharepoint list (next step could be to create an app), but I am struggling to get the value of a lookup column. I read a lot of forums and ...
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1answer
727 views

Is it possible to reassign an approval that belongs to someone else?

I have set up a series of flows which include approval blocks, and a question has been raised what happens should an approver not be available. I can see the possibility to create a second approval ...
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4answers
3k views

Delete a folder in SharePoint with MS Flow

I was asking myself if its possible to delete a SharePoint folder using MS Flow. I mean when time passes delete automatically a folder. Thanks!!
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1answer
19 views

Security Copy of a SharePoint site

i need to make a security copy of my site every month. I think It´s possible with Microsoft Flow. Is any way to do this? Just with MS Flow and SharePoint. Regards!
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1answer
46 views

Update a column if Date in another column has been breached?

I am trying to update a column value IF the Date presented in another column has been breached. I will then need to format the row the has breached this date in Red. The columns are: Date ...
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1answer
288 views

SharePoint Online, Migrate related Flows and Power Apps

Are there some tools that allow to migrate SharePoint + Flows and PowerApps between tenants? I know there is Saketa and AvePoint (I suppose free versions could do something too), but what about Flows ...
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1answer
133 views

How to update hyperlink field in SharePoint on prem doc library

I am working with SP On Prem 2019. In one of the document libraries, I have about 440 files which has a metadata field of type 'hyperlink' called 'Main Letter'. This hyperlink field contains link to a ...
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1answer
23 views

One of my Flows is missing!

I've inherited a number of Flows which I can see in Team Flows. However one of the Flows failed and I can't track it down. I click on the 'See your flows' drop down in the library but it just takes me ...
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2answers
1k views

Filtering on Managed Metadata - MS Flow

So apparently managed metadata fields are not supported with ODATA Filter Queries in MS Flow. We need a workaround so we can filter the results from a 'Get items' action. Does anyone know a clever way ...
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1answer
136 views

Starting a created flow on a selected document

I can't seem to figure out how to start a flow that I have created for a selected document. I don't want to hardcode a list or document library into the flow - but rather give users the option to ...
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2answers
572 views

MS Forms Dropdown to Sharepoint List column

I've used MS Flow to successfully connect a MS Form to a SP List and all text field data is getting transferred successfully, except for a dropdown column in the form. On the SP list side, I have a ...
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1answer
110 views

RSVP (Event management) for Sharepoint Online

What is the best way to implement RSVP system for SharePoint Online? I was wondering if it's possible to implement a rsvp event manager system with modern tools (Microsoft Flow, SharePoint Online, ...
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1answer
700 views

Submit Major Version from Microsoft Flow, without content approval

Is it possible to publish a major version of a document using Microsoft Flow, specifically when Content Approval is disabled? I cannot see any relevant Flow actions that might accomplish this for me.
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1answer
563 views

Programmatically trigger flow and send properties

I want to manually trigger an external flow from my SPFx project, and at the same time send values to the flow. In flow, I have my request body: { "$schema": "http://json-schema.org/draft-04/schema#...
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1answer
27 views

Microsoft Flow weekly remainder

I want to create a flow that checks which files have been added without being filled with the appropriate Metadata. The flow checks that and then sends an email once a week to the creater letting ...
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2answers
951 views

Get most recently created list item with MS FLow

I am new to Flow and want to use it to retrieve a single list item and copy it's contents to another list on a different site. I have found many guides explaining haw to retrieve all the items in a ...
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2answers
1k views

Why I can't get Lookup Column ID from Source List by Flow?

I have a question about Flow for Sharepoint List. I have 2 Lists, and one of them has a lookup column to another. List 1: Currency List (Target List) List 2: Price Table (Source List). I want to get ...

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