Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

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47 views

Update list one in response to entries in list two

I have 2 lists. They both have Serial number as a column. list 1 is for jobs that need doing quarterly list 2 is for the engineers to add the jobs as they do them. This list also includes jobs that ...
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1answer
588 views

SP Online : flow for external user

Is there a way how to share flows to exeternal users? Or way how to give licences to external users? I need them to log in with microsoft account not with a organization account. Thanks for ideas.
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731 views

Advice sought to build Workflow to automate Scheduled Document Reviews in SharePoint

I'm new to using and setting up workflows in SharePoint so hoping for some direction - hopefully, I make some sense! My company has a library of documents, such as Procedures, Forms etc on ...
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1answer
58 views

SharePoint Online & MS Flow

I am currently using SharePoint Online through Office 365 and recently obtained MS Flow in my suite of apps. We have an existing SharePoint team site with an Out Of Office Calendar that already has a ...
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96 views

Microsoft Flow - Update merge fields in the flow

I have a word template that is using merge fields to get the file name and version number whenever a new document is created. This document is put through a flow to be converted into a pdf but the ...
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2answers
1k views

Approval status doesn't change

I created new documents library in the Sharepoint online Site and new approval flow for the documents in this library. I see in the flow's history that it ran successfully, but it doesn't change ...
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61 views

Get Other Label (synonym), description property values of a term set using REST API

I am working with the Microsoft Flow where I need to get the OtherLabel and description property values of a term-set. This term set is attached as file metadata in a document library. I tried, there ...
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1answer
42 views

Documents emailed to sharepoint library, then trigger a flow

We are using a program that emails XML reports into a secure sharepoint library only accessible for internal people. We are then using a flow to: 'when an item is created or modified in folder' send ...
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668 views

Microsoft Flow - Add new item to existing item lookup, separate list

I have two sharepoint 2013 lists that have references to each other. It was one to many relationship. So "list A" has a lookup column that references several items in "list B" by clicking the checkbox ...
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194 views

How to upload document to SharePoint document library using PowerAPP Custom Form?

I am facing issue while uploading document from local machine to SharePoint document library using power App Custom form. I am not able to convert file content to binary using flow. I am using flow to ...
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260 views

How to remove unwanted decimal points from a calculated value using FLOW?

I have a Flow Setup that runs when an item is added and performs the approvals accordingly. Part of the flow, I am sending an email to the manager as a confirmation and in the body, I am including a ...
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1answer
1k views

How to link two Sharepoint Online list together?

I have the following table "New" and "Invoice Test". "New" list is essentially a PO List. So, the current process is, I input company, title, amount and status in the "New" list. Then, I populate ...
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1answer
2k views

Flow: how to get deleted item values?

I need to make some updates to a list based on the data deleted in another list. I tried using 'When an item is deleted' trigger but when I try to get the data in the column which was just deleted I ...
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2k views

Create a MS Planner Checklist from Flow

Considering I need the following Microsoft Planner Task to be created: How can I create this in Sharepoint Flow? I have looked at the Update Task Details parameters to try to do this, but I don't see ...
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445 views

Update SharePoint Online list when new row is added to Excel

So, I'm working on this project where my client wants to send forms with simple yes and no questions to their customers, adding each customer to a SharePoint list when the form is submitted. The ...
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3answers
5k views

Save whole email in SharePoint library as .eml file using MS Flow and open it outlook

I want to save the O365 email (whole email itself) to SharePoint (online) document library as a .eml file and open up in office outlook. I have followed the approach given in this url: How to save ...
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276 views

InfoPath start Microsoft Flow using http request

I am having a few problems with Microsoft Flow and updating fields which then restarts the flow. I am looking in to starting the flow instead by using a http request in Microsoft Flow and I want to ...
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1answer
337 views

How to create Microsoft Flow Template?

We are trying to create an approval Flow which could be started for a document in any document library. In past we could create Workflow Template from SharePoint Designer or Visual Studio solution. ...
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0answers
201 views

SharePoint List flow - how to format link?

I am using SharePoint Online and I have a list for which I am creating a flow. This flow is connected to a document library so that when a new doc is created it is added to the list. We have a ...
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25 views

Unable to move the file content using Microsoft Flow? [duplicate]

When an item uploaded to SharePoint library, the file needs to be posted in Yammer. If a text file is added the file content it is getting posted but when I add the video file, Flow is getting failed. ...
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18 views

filter on specific field when completing task

i have a questions regarding filtering options. i have build a very usefull solution in SP, all based on knowage from this forum, but now I as stuck. i have created a list, with multiple recipients ...
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1answer
679 views

Auto-populate Calendar App after Leave Request has been approved flow

So I created a Leave Request and used Flows as it was easier to automate it. Now I want to link it to Calendar (SharePoint App) so that the calendar is auto-populated once a request has been approved. ...
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2answers
230 views

MS Flow ODATA filtering fails on ModerationStatus

I have a calendar in SP Online. I'm operating on it with a flow. To keep the load limited, I try to filter items when I use GetItems by using ODATA-filtering. This works on most columns I created, on ...
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3answers
2k views

Microsoft Flow always run in context of user who published it

I am new to MS Flow, I am looking for your guidance so that I can start using it in better way. I created MS Flow for one list and it runs when item as added, the flow updates one field in list. Now ...
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159 views

Flow only Available for Modern Experience

I used to have one Document Library in classic Experience ánd Flow was not available. (that's why I thought it was not included in our purchase ) I know created a new Document Library on the same ...
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2answers
4k views

SharePoint Flow - modify list item or create new if doesn't exist

As you can see in the picture below, initally, I am using the trigger 'When file is created or modified (properties only)". I need a condition to tell whether a file is being created up merely ...
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2answers
25 views

MS Flow iterate “;” separated values

I am using SharePoint online as a platform where I have a custom form which has multiselect dropdown control. I'm saving the values of the control using ";" in the single line of text field. ...
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2answers
112 views

MS Flow - Approval Email - Markdown Table

I am new to MS Flow, I am creating an approval process where I have to send data in a table. I have an array, which is [ { "Header": [ "Username", "Hname&...
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1answer
13 views

Unable to add condition

How do I add condition in my MS Flow?I was always able to do that. It is only showing 2 options to add actions. Is there any change in UI. I am nowhere finding option to add condition. How do I add ...
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1answer
492 views

How can I create a SharePoint group using Flow?

I want to use Flow to create SharePoint groups on one of my sites. From what I can tell, I should be using the "Send an HTTP request to SharePoint" action but I know next to nothing about using REST ...
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2answers
887 views

Flow 'When an item is deleted' never triggers, item just gets deleted

I have a Flow which has the following trigger: However, when I delete an Item from the associated list, the trigger doesn't work as the list item gets deleted. I can confirm this by placing a 'Get ...
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2answers
3k views

SharePoint Designer support for SharePoint Online sites

Does Microsoft provide support for SharePoint Designer to use in SharePoint Online sites? We have multiple sites in SharePoint Online environment that need workflow. What would be the best approach -- ...
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1answer
21 views

Deprive all users permission from SharePoint site except specific user by Power Automate

I'm using Modern experience in SharePoint Online. I want to deprive all users permission from SharePoint site except for a specific user by PowerAutomate. I know this is possible by PowerShell. But I ...
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2answers
104 views

Update People picker column using REST API in Power Automate

How to update people picker column using REST API in Power Automate? I have three people picker column in SharePoint.
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1answer
43 views

Formulating select statement in Flow within foreach loop

I fail using a select statement within a foreach loop of a flow. The foreach loop is meant to iterate through a list of items retrieved from a SharePoint list. The get-items-operation is already ...
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2answers
192 views

Send email to users of ALL the groups of SharePoint site with MS Flow

I'm new using power automate. I've seen posts to send emails to the users of a specific group in a SharePoint site. But what I need is to send an email to each user from all the groups that my site ...
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2answers
133 views

How can I delete SharePoint site groups using Power Automate?

I am trying to use Power Automate to delete a bunch of SharePoint site groups but it does not seem to be working. My flow is successful but the group(s) are not removed. Google results seem to be more ...
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2answers
2k views

Get Email from user and enter into SharePoint list field

I have a SharePoint list where I use a field Person or Group to enter an Employee's name. The second column is their email address which I enter manually. Is it possible to fill this field ...
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1answer
33 views

Need to get local computername into MS Flow for Sharepoint

Help please. I have trawled the net looking for an answer to no avail. All I want to do is capture the %computername% (local workstation name) while running a flow from Sharepoint as the output i ...
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37 views

SharePoint online When date column has date in it or is TRUE update different column with preexisting selection

I'm having trouble figuring out what to do in this specific circumstance. I have a PowerApps form. In this form I have several fields but there are 2 that I'm trying to build a dependency on. A date ...
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1answer
2k views

Populate Multi-person field using an Input field in Microsoft Flow

Is it possible to populate a multi-user Person SharePoint field using the "Email" type input within Microsoft Flow? That is, when triggering the Flow, a user is prompted to specify one or more people ...
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1answer
99 views

How can I populate a Library or List column name with the name of a file that has been uploaded?

Using SharePoint Online, how can I populate a column with the name of a file that has been uploaded? Seems all the related Q&A I am finding have more complex twists, this I hope is straight ...
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1answer
2k views

Use Flow to update/delete events on Online Sharepoint's Group calendar

I am new to Flow and SharePoint online. My online SharePoint site is based on a group which was created in Outlook. This SharePoint site has a group calendar. And there is a SharePoint list of events,...
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2answers
824 views

error in Parse JSON Step in MS Flow

Sorry for the long question, but I wanted to include all the JSON to get the best help. we are getting an error parsing JSON from an HTTP Get request in our flow. Here is the schema we are using in ...
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1answer
275 views

Unable to locate LInk to Item card in Flow Send an email body

I am working on SharePoint 2013 on prem. Using an on prem gateway, I have flows setup that sends alerts out to different people. The issue I am noticing is, the 'link to item' card is missing from the ...
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4answers
10k views

Flow: POST using Send an HTTP request to SharePoint

Trying to configure Flow to do a simple POST using Send an HTTP request to SharePoint. So far no luck, I get the following output: "status": 400, "message": "A type named 'SP.Data....
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1answer
482 views

How to rename the file name in SharePoint document library while uploading it using JSOM?

One of the Projects I am working on, I have a requirement to rename the file name while uploading it to the SharePoint document library. The flow is as follows: Basically the Document library has a ...
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1answer
847 views

field user into assign to field of approval action microsoft flow

I have one field name " Approval Manager" in list, which i want to use in "Assigned To" field of approval action. i have tried creating variable and using Approval manager email, but its not working ...
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1answer
32 views

Flow/SharePoint List limitations

I'm planning a company wide software rollout and wanted to control the communication with Lists and Power Automate. All employees (~9000) would be stored within a SharePoint List containing email, ...
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1answer
28 views

How to generate reports from SP list with power automate using nested arrays

I have difficulties with building a nested array in Power Automate. My problem has some preamble, but I think I have to explain what I want to do, before I can get to the core of the problem. I want ...

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