Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

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567 views

SP Online : flow for external user

Is there a way how to share flows to exeternal users? Or way how to give licences to external users? I need them to log in with microsoft account not with a organization account. Thanks for ideas.
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2answers
703 views

Advice sought to build Workflow to automate Scheduled Document Reviews in SharePoint

I'm new to using and setting up workflows in SharePoint so hoping for some direction - hopefully, I make some sense! My company has a library of documents, such as Procedures, Forms etc on ...
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1answer
57 views

SharePoint Online & MS Flow

I am currently using SharePoint Online through Office 365 and recently obtained MS Flow in my suite of apps. We have an existing SharePoint team site with an Out Of Office Calendar that already has a ...
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95 views

Microsoft Flow - Update merge fields in the flow

I have a word template that is using merge fields to get the file name and version number whenever a new document is created. This document is put through a flow to be converted into a pdf but the ...
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2answers
1k views

Approval status doesn't change

I created new documents library in the Sharepoint online Site and new approval flow for the documents in this library. I see in the flow's history that it ran successfully, but it doesn't change ...
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60 views

Get Other Label (synonym), description property values of a term set using REST API

I am working with the Microsoft Flow where I need to get the OtherLabel and description property values of a term-set. This term set is attached as file metadata in a document library. I tried, there ...
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1answer
41 views

Documents emailed to sharepoint library, then trigger a flow

We are using a program that emails XML reports into a secure sharepoint library only accessible for internal people. We are then using a flow to: 'when an item is created or modified in folder' send ...
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0answers
661 views

Microsoft Flow - Add new item to existing item lookup, separate list

I have two sharepoint 2013 lists that have references to each other. It was one to many relationship. So "list A" has a lookup column that references several items in "list B" by clicking the checkbox ...
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0answers
194 views

How to upload document to SharePoint document library using PowerAPP Custom Form?

I am facing issue while uploading document from local machine to SharePoint document library using power App Custom form. I am not able to convert file content to binary using flow. I am using flow to ...
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248 views

How to remove unwanted decimal points from a calculated value using FLOW?

I have a Flow Setup that runs when an item is added and performs the approvals accordingly. Part of the flow, I am sending an email to the manager as a confirmation and in the body, I am including a ...
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1answer
1k views

How to link two Sharepoint Online list together?

I have the following table "New" and "Invoice Test". "New" list is essentially a PO List. So, the current process is, I input company, title, amount and status in the "New" list. Then, I populate ...
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1answer
2k views

Flow: how to get deleted item values?

I need to make some updates to a list based on the data deleted in another list. I tried using 'When an item is deleted' trigger but when I try to get the data in the column which was just deleted I ...
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2k views

Create a MS Planner Checklist from Flow

Considering I need the following Microsoft Planner Task to be created: How can I create this in Sharepoint Flow? I have looked at the Update Task Details parameters to try to do this, but I don't see ...
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440 views

Update SharePoint Online list when new row is added to Excel

So, I'm working on this project where my client wants to send forms with simple yes and no questions to their customers, adding each customer to a SharePoint list when the form is submitted. The ...
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3answers
5k views

Save whole email in SharePoint library as .eml file using MS Flow and open it outlook

I want to save the O365 email (whole email itself) to SharePoint (online) document library as a .eml file and open up in office outlook. I have followed the approach given in this url: How to save ...
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0answers
275 views

InfoPath start Microsoft Flow using http request

I am having a few problems with Microsoft Flow and updating fields which then restarts the flow. I am looking in to starting the flow instead by using a http request in Microsoft Flow and I want to ...
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1answer
329 views

How to create Microsoft Flow Template?

We are trying to create an approval Flow which could be started for a document in any document library. In past we could create Workflow Template from SharePoint Designer or Visual Studio solution. ...
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0answers
199 views

SharePoint List flow - how to format link?

I am using SharePoint Online and I have a list for which I am creating a flow. This flow is connected to a document library so that when a new doc is created it is added to the list. We have a ...
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18 views

filter on specific field when completing task

i have a questions regarding filtering options. i have build a very usefull solution in SP, all based on knowage from this forum, but now I as stuck. i have created a list, with multiple recipients ...
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1answer
669 views

Auto-populate Calendar App after Leave Request has been approved flow

So I created a Leave Request and used Flows as it was easier to automate it. Now I want to link it to Calendar (SharePoint App) so that the calendar is auto-populated once a request has been approved. ...
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1answer
10 views

Extract the Name of the uploaded file into another columns with a flow

I want to extract the name of the file to another 6 columns. For example, you want to put the "D" in the file name in the first column and the word "Berlin" in the second column, ...
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3answers
43 views

Update Managed metadata column using REST API in Power Automate

How can we update managed metadata column in SharePoint using REST API in Power Automate?
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1answer
18 views

How to remove specific user from item level permission through Rest API using power automate

I have a list with each list item has unique permission. Now I need to remove specific user from the item level permission using Power Automate. I know there is REST endpoint for removing group but ...
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1answer
27 views

Copying data from one entry into a new entry in a sharepoint list

I wonder if you could help. I'm trying to create a log (of sorts) using a SharePoint list (i know it may not be the best option out there however its what i've been give lol). One of the things that ...
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1answer
44 views

Power Automate - How Can I Update a SharePoint List after Comparing Multiple Values from Another List

I have a list of vendors, Vendor Contacts, and I need to update their Agreement Status (Active/Expired/NA) based on another list, Contracts Tracker, that contain their Agreements/Contracts. A vendor ...
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29 views

How to get a Power Automate flow to stop updating after 1 item in a SharePoint list

New to SharePoint and Microsoft flow/Power Automate. I have made a flow that copies the sum of a calculated column (Summa) into a currency column that can display a sum (Total). The reason of course ...
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1answer
22 views

Imported Flow can't update SharePoint file properties

I have created a Flow in a Library with my user and tried to export to another user to import. Both users have the same permission level in the site. The action to Update file properties does not work ...
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24 views

Add a filter menu to the list page

I created Sharepoint - List as a stock list. I have a button in the column that sends a request for an item and at the same time adds a reserved flag to the item. As a result of the search, ...
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1answer
46 views

How to set up service account to run PnP powershell scripts from backend from Flow from SP Online

I am doing SP Online development with SPFx. I have some PnP Powershell scripts I want to run from azure, but I want the end user to be able to trigger it from a flow from triggers like an item create/...
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1answer
63 views

Is it possible to manually trigger a flow on list using SharePoint interface

I have an instant flow on a SP list, which accepts a parameter > Get Items > filter by the parameter and automatically creates some entries in other lists. This flow works perfectly on flow....
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1answer
12 views

Create CSV Table and write to a CSV File - Missing Double Quotes

I am trying to write a CSV file from a flow, I have an array of JSON objects. Output is  I want something like this, I want to all fields in double quote. I have more than 50 columns in total, some ...
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16 views

Power Automate - add a new xml field to sharepoint list

I'm trying to add a XMLfield with a flow. But I can't seem the pass the XML mark up in the correct format. Screenshot 1: XML Markup Screenshot 2: HTTP request
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1answer
16 views

Column can be evaluated in one Flow but not another

I'm accessing the Version of a list element via MS Flow. It works in Flow A accessing List X but not in Flow B accessing List Y. Both Flows are triggered by the creation/change of items in the ...
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1answer
67 views

Add or remove Folder RoleAssignments not valid error

Having trouble with adding or removing Role Assignments on SharePoint document folders using REST API through Power Automate. Process is to copy a Template folder with subfolders. Of which, 2 ...
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1answer
27 views

Set multi- “Person” field in list using HTTP request instead of “Create Item” in Power Automate

I'm trying to assign the value of column AssignedTo to multiple people, using data being read from another list with the same. I currently have this working with Create Item action, which requires ...
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1answer
26 views

How to use responses from a form and email the appropriate attachments selected from the form

I created a form that collects the email address of the users making the request and the email address where they would like to send the email. The third part of the form lists documents that are ...
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1answer
19 views

Power Automate Filter List items by person login name

We need to filter the list items by person login name (fully qualified i.e, i:0#.f|membership|xyz@abc.com), How we can achieve this using Power automate GetList Items method or through REST API, Any ...
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2answers
36 views

VLOOKUP type functionality in MS Flow and Sharepoint

It may be a simple question, but I want to use VLOOKUP-type functionality in my Sharepoint but I can't figure it out on my own and hours of browsing didn't help me as well. I have a Document Library ...
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31 views

Updating a Node of an XML Form from a SharePoint List

I am currently working with a SharePoint list and an XML Form Library: List A and Form Library B. When List A is modified, I want some data from the SharePoint List to be updated on specific nodes of ...
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1answer
30 views

Send automated email when Sharepoint list column is changed

I'm setting up a flow to Send automated email when Sharepoint list column is changed to "Completed". The flow seems straight forward. Flow seems to run but does not send email. Where am I ...
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1answer
45 views

How to pass file properties from parent to child flow using “When a HTTP request is received”

I am trying to create a solution that will be triggered from multiple libraries across different sites within SharePoint, for this I would like to use a parent flow for each library to initiate a ...
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42 views

How to send Follow-up Emails for incomplete approval tasks with Power Automate/Flow?

I have a flow I'm working on where I'm creating an approval task that will wait for all assigned users to approve. After creating the approval task, I want to branch in two: Branch 1 will wait for ...
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1answer
132 views

Delete files within a Document Set using a MS FLOW

I have a condition wherein, my document library has year wise folders, within each of these folders are several document sets and each of them hold few files/documents. I am looking to build a Flow ...
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1answer
183 views

Create multiple lists items from one form submission

I have a SharePoint Online site with two lists. List 1 gets populated when a new Microsoft Form is submitted. The form has 34 questions that a user can answer Yes, No , N/A. When the form is ...
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1answer
36 views

Recurring Flow to Set Compliance

I have an 'Apparatus List'. I am currently using number of columns and calculations in calculated columns to update compliance status of annual pump test. Each piece of apparatus has a unique license ...
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1answer
21 views

Send URL folder to URL field in listitem

I have a SharePointlist (AddressList) with 2 columns: Address and URL. And there is a Flow. Whenever an item is created, a new folder (AddressFolder) is created with the name of the Address value from ...
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25 views

How to open the “start flow” panel from a field customizer?

My objective is to start a flow for a selected document by clicking on a button which is rendered using a field customizer SPFx extension. I know this is possible by applying JSON column formatting, ...
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1answer
10 views

My approval workflow on SharePoint Online keeps failing

Can someone please suggest how to stop the time out issue?
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1answer
28 views

Locking out a file in Power Automate

I have a Power Automate that updates the properties of a Document The problem that I am having is, if a user say User A has the document open in the browser for editing, and the Power Automate is ...
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1answer
52 views

Find which Flow (Power Automate) is connected to my SPO List

We have a number of Lists & Libraries in SharePoint Online, and a number of Power Automate Flows that were created by another team (they don't work with us anymore). The names given to those Flows ...