Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

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32 views

Change Flow to Automate in Sharepoint Online

After change from MS Flow to Automate Microsoft Disabled one test parameter. Now there are only two test option - Where is the third option? How to re-run Workflow with last data? Please help.
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3answers
178 views

Filter emails in a support shared mailbox

I want to use a support shared mailbox to receive customer complaints in a company. When I receive an email in the shared mailbox, a flow is automatically executed. How to make sure to execute the ...
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1answer
48 views

Flow with SharePoint Online

I have a list where I'm running a workflow created on MS Flow. I am using "start and wait for approval action" for an approval process. But with the approval, I also want to give the feature of ...
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2answers
79 views

Custom Forms Solution for SharePoint Online

Looking for feedback from the community. has anyone use a forms solution (3rd Party) that is not too expensive and can do following: (The PowerApps solution is coming out to be too expensive with the ...
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1answer
178 views

Save as draft functionality on SharePoint online list form

On SharePoint list, normal we have Save and Cancel option when user fill new form. User want one more button "Save as draft". So user can fill form with some data and then after user need to fill data ...
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55 views

Power Automate - how to match two multiselect lookup columns?

I have a Sharepoint library ('Documents') where we can add multiple topics per document. The topics are managed in separte list ('Topics'). There is also a list 'Alerts' where users can select for ...
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78 views

Power Automate and SharePoint Online

I have created a library and added several folders in it (SharePoint Online). Whenever a document has been uploaded or edited, I would like to receive an email with a button/link to that document. But ...
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122 views

How to use Microsoft Flow update file properties in Picture type column in sharepoint document library

How could I use MS Flow to update file properties which is in "Picture" type? I search some using REST api but they are updating list item properties, how could I apply the same method in document ...
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2answers
68 views

Approaches we can follow to grant certain users permission on a list item based on a multi-values People or Group field

I have a custom list inside SharePoint online site collection. and i have the following requirements:- Allow all users to submit new items, but they can not view any item (even the one they have ...
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1answer
27 views

How trigger one flow for all lists in my site

Good morning, I am looking for a way to create one flow that handle all creation and update event in all my lists, in other words I want to create on flow that have a trigger "When an Item is created ...
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1answer
228 views

Trigger flow inside SharePoint

I created a flow from my SharePoint library - Flow -> Create flow. The flow takes a Word Document template and populates it with input from the user (manually trigger flow). It works, but I can only ...
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1answer
235 views

Approaches i can follow to automate creating sub-folders when we add a root folder inside our sharepoint online document library

I am working on a online document library inside out modern team site. and i want to automate the following:- 1- when a user create a root folder inside the document library, to create some sub-...
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13 views

Unable to add condition

How do I add condition in my MS Flow?I was always able to do that. It is only showing 2 options to add actions. Is there any change in UI. I am nowhere finding option to add condition. How do I add ...
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26 views

How can i get my list template Base ID

I am new to SPO, and currently i am trying to work in automating list creation when new client is created in "client's list", so i created my custom list, i save it as a template like it appears ...
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17 views

Email alerts for rejected Timesheet

Currently Project Online doesn't sends an email alert whenever a Timesheet or Timesheet lines gets rejeceted by Approver. I am trying to configure this using MS Flow/Power Automate. For that I need to ...
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1answer
63 views

SharePoint Daily Summary alert in Microsoft flow

Is there any way to get SharePoint Daily Summary alert in Microsoft flow? Below image is an example of the daily summary(several items redacted because of security concerns). So far i have been able ...
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1answer
105 views

can we automatically create a list from a previously created list template?

I have saved a list template in list template gallery. I want to use Microsoft Flow to create a list from the template. Is this possible? Otherwise, can I customize the list during creation in Flow. ...
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43 views

Can Microsoft Automate (aka Flow) get Email Addresses from an Office 365 “Security” Group?

Can Microsoft Flow/Automate (on behalf of SharePoint) retrieve the email addresses from members of a "Security" type group in Office 365? So far I've tried: Using the Office 365 Group connector's "...
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33 views

Flow for Workday SOAP Operations

I am trying to create a flow that gets Workday data by using the Workday SOAP Operations connector. I can get data from Workday using postman and soap UI just fine, so I figure the soap body and ...
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2answers
550 views

Show all Flows Attached/Triggered by a SharePoint Online List

We're looking for a way to identify any Flows that are connected to specific SharePoint Online lists. We do have access to Flow Admin Center, but there doesn't seem to be a way to filter the Flows to ...
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181 views

Check if a document is locked by a user in a Flow

I am trying to check if a document has been locked for editing in a Flow. I found a way to do this from this blog https://veenstra.me.uk/2019/09/26/microsoft-flow-handling-file-locks-in-sharepoint/ ...
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1answer
30 views

Reminder email on Expiry Date field in SharePoint List

I am seeking a solution whereby SP sends a reminder to a group of emails, once an item in SP List gets expired based on the Expiry Date field. Can someone help with the flow?
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19 views

Approver of content approval

I need your help, I have document library where there is major versioning enabled and content approval is enabled. A approver approves the item from approve/reject option in the document library. I ...
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3answers
108 views

Flow stuck on Do until

Below is my Flow: It gets stuck on Do until even when the file is checked back in. I am guessing it is because it does not know the file is checked back in. I have tried using 'Get file Properties' ...
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2answers
388 views

I can't find a solution to use the value of a lookup column in a list, can anyone help?

I am trying to create a kind of registration tool with a Sharepoint list (next step could be to create an app), but I am struggling to get the value of a lookup column. I read a lot of forums and ...
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1answer
46 views

Only few users can create MS Flow in tenant and all other users can use the MS Flow

I have a requirement where only few users can create MS Flow in entire tenant, however all other users can use it and initiate/run the flows. Could you please me know, how it can be achieved in ...
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1answer
270 views

Is it possible to reassign an approval that belongs to someone else?

I have set up a series of flows which include approval blocks, and a question has been raised what happens should an approver not be available. I can see the possibility to create a second approval ...
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223 views

Update multiple choice field values using Flow

Is there any way of removing multiple-choice field values from a specific column using Microsoft flow? The logic behind the columns is given below. Once A is completed, move to B and once B is ...
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1answer
23 views

How to Add workflow task to currently running workflow

I have similar requirement of adding new user task after approval workflow started as mentioned in below question but in SharePoint Online that option is not available, How to add workflow tasks to a ...
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0answers
20 views

How do I get a user's manager from Workday in MS Flow?

I am working on a workflow that, upon a user account being modified or created in Workday (using premium connector), writes the user's pertinent data to variables so I can create accounts elsewhere. ...
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2answers
279 views

sharepoint flow condition runs showing False always

I have a SharePoint list with "Leave type" as one of the columns which is a choice field. I have another column as "Days requested". I created a flow that needs approval redirected to another person ...
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1answer
48 views

Make a Zip archive by clicking a button from PowerApps

It will be great if you can select multiple items in a SharePoint Library an make a Zip archive by clicking a button from powerApps in SharePoint Online. To download or Send to OneDrive or something ...
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1answer
199 views

Updating Sharepoint using Flow and Excel

I have a SharePoint list and want to update a specific field using Excel and Flow. I understand how to pull the Excel table (using Get List Rows Present) and then to pull up the Update Item action ...
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1answer
23 views

Content Approval on few columns only

I have one document library where there is content approval enabled. I have one MS Flow that is triggered when property of document is modified. (for example someone opened option->approve/Reject the ...
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2answers
857 views

Rename new document created in Document Library automatically when created

In a document library folder, when a user creates a new document, instead of it being named 'Document' when created, I want it to be named as the last name of the user. I have explored trying to do ...
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4answers
2k views

Delete a folder in SharePoint with MS Flow

I was asking myself if its possible to delete a SharePoint folder using MS Flow. I mean when time passes delete automatically a folder. Thanks!!
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1answer
19 views

Security Copy of a SharePoint site

i need to make a security copy of my site every month. I think It´s possible with Microsoft Flow. Is any way to do this? Just with MS Flow and SharePoint. Regards!
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1answer
911 views

Email a SharePoint group with MS Flow

I want to send an email via Outlook when a new file is added to a library, but I want to send that mail to a SharePoint group. How can I do it? Is it possible? If its not possible, what will be the ...
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1answer
37 views

Attach PDF to flow from SharePoint list matching employee number

I've been tasked with creating a flow that will send an email to all our staff with custom attachments. A typical attachment would be in this format: "John.Smith-123456789.PDF" (FirstName.LastName-...
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10 views

I am Adding Permissions via HTTP but they are not Cascaded to the SubFolder/Items

Any ideas on what I need to add on here to make this cascade to all contents? Thanks. Method: POST This is the Parent folder: ['body/ItemId'] URI: /_api/web/lists/getByTitle('Documents')/items(@...
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1answer
45 views

Update a column if Date in another column has been breached?

I am trying to update a column value IF the Date presented in another column has been breached. I will then need to format the row the has breached this date in Red. The columns are: Date ...
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1answer
85 views

SharePoint hybrid and Microsoft On-Premises data gateway

In our environment we are not the tenant owners and we don't even have sharepoint admin permissions. But we are farm admins of the on-prem SharePoint 2019 environment. What kind of permissions from ...
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0answers
30 views

Retrieve Team GUID using the alias

Question: If I only know the team name and alias, is there any way to find the desired team with Flow? Or with a PowerShell runbook? User story behind: I have a provisioning flow that makes teams on ...
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1answer
422 views

Lazy Approval In SharePoint Online

I want to create a Lazy approval for SharePoint Online Using MS Flow. I want to create a same flow as a below link using MS flow: WORKFLOW LAZY APPROVAL. Thanks in advance.
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1answer
30 views

Error when flow imported

I have two tenants. On one tenant I have my flow which is attached to SharePoint lists. I want to move this flow between tenants so I exported the flow from first tenant as zip file and I was trying ...
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3answers
254 views

Does a test run also count as a run in MS Flow?

I have a very quick and short question. I am developing a flow, and I need to run that flow by clicking on the "Test" button available on the flow to test whether my flow is working correct or not, ...
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1answer
445 views

Update custom folder metadata via Flow

My apologies, I am a bit of a novice with SharePoint and I can't use code. I am using SharePoint online. Our organisation has a Sales Manager and Support Manager for each customer. Each customer has ...
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1answer
196 views

SharePoint Online, Migrate related Flows and Power Apps

Are there some tools that allow to migrate SharePoint + Flows and PowerApps between tenants? I know there is Saketa and AvePoint (I suppose free versions could do something too), but what about Flows ...
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1answer
55 views

MS flow delete file from file system

I have created a flow to delete file from file system but I am getting error as below screenshot: Thanks in advance.
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1answer
23 views

Script Updating Connection Properties in exported flow/powerapps

Question: Is it possible to update the connection properties of an exported flow/powerapps package via powershell script?

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