Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

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6
votes
2answers
385 views

Using Flow with SharePoint 2013 on prem

I have a client that uses SharePoint 2013 on premises. They have some workflow work coming up to automate. I wanted to see if there is a way to use Microsoft flow with SharePoint 2013, is this ...
6
votes
1answer
151 views

How to delete flow created by another user in SharePoint list?

One of our user has created flow on item creation to send mail. Now as admin from where I can delete/remove that flow?
5
votes
1answer
53 views

Is there any trigger to know if an attachment from an item in a list is downloaded?

So I'm planning to make a sharepoint list system (with microsoft flow). There's this case, if someone downloaded an attachment from an item, there's this status column that'll change text to "File ...
4
votes
3answers
6k views

How to save outlook office 365 email body in SharePoint Online Document Library using Microsoft Flow?

I am trying to save Office 365 Outlook emails in SharePoint Online Document Library when any new email arrives. Here I am sharing my flow When I receive new email with attachment and when I go to ...
4
votes
3answers
789 views

Is it possible to activate Flow based on a change in a SP metadata column from yes to no?

I am trying to build a simple workflow using the new Flow app in SharePoint Online. Need to find a way to turn on Flow for selected docs in my library, but not all. Have added a mandatory site column '...
4
votes
2answers
213 views

Same flow for multiple document libraries - alternatives to export/import?

i have several document libraries, for which i would like to get a notification when an element has been uploaded/modified/deleted. Using Flow, this is absolutely no problem and works like a charm. ...
4
votes
1answer
4k views

Auto Increment SharePoint List Column in Online (o365) using MS Flow

I would like to Auto Increment a Column using MS Flow in SharePoint Online List. Any instructions on how to do that? Followed many articles , but that does not use MS Flow, (typically covers using ...
4
votes
3answers
772 views

Is lazy approval possible with Microsoft Flow?

I have used some third party tools such as nintex workflows where users can send and email with a keyword approved or yes and the workflow gets approved and status field gets updated. can i do the ...
4
votes
2answers
3k views

copy all files in SharePoint folder using microsoft Flow

Is it possible to create a flow to copy all files in a SharePoint folder into another SharePoint folder? I am able to use create file option after "When a File is created" trigger to copy the newly ...
4
votes
2answers
560 views

Show all Flows Attached/Triggered by a SharePoint Online List

We're looking for a way to identify any Flows that are connected to specific SharePoint Online lists. We do have access to Flow Admin Center, but there doesn't seem to be a way to filter the Flows to ...
3
votes
3answers
254 views

Does a test run also count as a run in MS Flow?

I have a very quick and short question. I am developing a flow, and I need to run that flow by clicking on the "Test" button available on the flow to test whether my flow is working correct or not, ...
3
votes
1answer
426 views

Lazy Approval In SharePoint Online

I want to create a Lazy approval for SharePoint Online Using MS Flow. I want to create a same flow as a below link using MS flow: WORKFLOW LAZY APPROVAL. Thanks in advance.
3
votes
1answer
15k views

Trimming the utcnow() function

Using Flow recurrence on SharePoint List Items, I'm able to send emails based on utcnow() expression in the flow. But the expression brings the whole timestamp. I would like to know if we can trim the ...
3
votes
1answer
863 views

“When file created” triggered flow that updates file properties is making Sharepoint file upload fail

I have a situation that began some time in June (I only upload to the site every couple of weeks which is why I do not know an exact date). Until that point I have had success with my current setup, ...
3
votes
1answer
1k views

Microsoft Flows not starting at all

So I had a look through the material for Flow and it looked pretty cool... however, as with so much in 365, it is just plain not working. I've created a couple of flows (one using the template that ...
3
votes
1answer
330 views

SharePoint Online + MS Flow (Request manager approval for leave requests)

I'm currently interested in utilizing this MS Flow: https://us.flow.microsoft.com/en-us/galleries/public/templates/906bdcc238bb49f19879ab62a88f3aa7/request-manager-approval-for-leave-requests/ I'd ...
3
votes
0answers
295 views

Microsoft Flow column lookup still failing

I have an InfoPath form on which workflows via MS Flow were working nicely until I added more lookup columns (namely, People Picker fields). I did the prescribed workaround in Flow - choosing a view ...
3
votes
1answer
460 views

Create a html mail with Flow workflow

While starting an approval process, I would like to sent some details of the current item formatted to a table. I would like to know if it is possible to sent the approval mail with the table or html ...
2
votes
1answer
128 views

Sharepoint Designer Discontinuation - software to modify existing workflows

I am looking for alternatives to Sharepoint Designer, I also discovered that it is due to be discontinued. I use SPD primarily for Workflows (using SP2010 workflows and a handful of SP2013 workflows)....
2
votes
3answers
2k views

Trigger Flow when document in SharePoint has been checked-in

I need to start an approval when a document in a SharePoint online document library has been checked in. The approval must start when the editor is not equal to the responsible of the document. The ...
2
votes
2answers
123 views

Microsoft Flow: Single flow for multiple Forms

Scenario: I have Forms which are having about 10-15 questions, when the user submits the form, there will be a flow to save the submitted data to my DB. Approach: I have created a flow to save the ...
2
votes
2answers
231 views

SP Online Lazy approval using SPD 2013 or MS flow

I'm trying to configure lazy approval in SharePoint Online site using SPD 2013 or using MS Flow. Is it possible? I couldn't find any documentation related to it. By Lazy approval, I mean, when the ...
2
votes
2answers
68 views

Approaches we can follow to grant certain users permission on a list item based on a multi-values People or Group field

I have a custom list inside SharePoint online site collection. and i have the following requirements:- Allow all users to submit new items, but they can not view any item (even the one they have ...
2
votes
2answers
256 views

How to bypass Flow's execution panel (Continue button)

The execution of a Flow with a manual trigger goes like image A, then image B, so 2 clicks (and a waiting time for the Flow panel) to start a Flow. Is there any way to bypass the Continue button of ...
2
votes
1answer
166 views

Set a Field Equivalent in Microsoft Flow

I have a flow that is used for auto-numbering. My list has three different content types. I have a custom ID field that is populated by a variable. Each content type has a corresponding prefix [ie ...
2
votes
1answer
185 views

Using Flow on SharePoint 2016 on prem

We are using SharePoint 2016 on prem, and need to create some workflows, and are thinking about using Flow instead of the old SharePoint workflows. I have googled a lot, and it looks like Flow can ...
2
votes
1answer
144 views

How can you set a preset name to a file in a library

I have made a document libary with a Excel template and a flow behind it. Now when a file is created it is given the name XLS File.xls, but I want it to have a name called Form . How can this be ...
2
votes
1answer
630 views

Update SharePoint Online item build-in fields via Microsoft Flow

Is it possible to update SharePoint Online build-in fields (like "Created by") by using Microsoft Flow? When creating a new flow and using step "Update file properties", I can only select values to ...
2
votes
1answer
30 views

Email from flow is not triggered when user who created it gets deactivated

What can I possibly do? Emails stopped working.
2
votes
2answers
641 views

Increment column then reset to 1 every day

So I'm doing a ticket number system, and I need an increment column from 1 to num of items in that day, so it should reset to 1 every day. Is there any way to do this with using only sharepoint ...
2
votes
1answer
20 views

Flow - Multi-step approval and Setting users as Variables

I'm working on an 8 step approval process for orders. This is going to get messy. And I would hate to have everyone's email addresses buried in the conditions. Is there a way to set 'Production Mgr'...
2
votes
1answer
136 views

how to auto collate all file(*.csv) into one

Need help to automate below step. 300 users add file with extension (*.csv) in a shared folder. End of the day I download the entire folder and extract file (as folder gets downloaded in .zip format)...
2
votes
1answer
45 views

Countdown Timer - When it reaches 0 change to highlight it? [closed]

When I use the countdown timer (app) it gets to 0 and then counts up, there is no visual clue that its now late. I cannot add JavaScript, and can only use certain apps. Is there a setting I can get ...
2
votes
2answers
43 views

Trigger a SharePoint Online Action from another Application

I have a use case where I would like to create a button in another application, that when clicked, will trigger a Flow or something, that will lead to the creation of a Folder in a specific document ...
2
votes
1answer
42 views

Formatted column button doesn't start the flow

I am having an issue, that none of the members of my organization can call a flow from a formatted column button in a Sharepoint list. Below is the script used to create this button: https://docs....
2
votes
2answers
396 views

Item Level Permissions not setting in sharepoint-online/Sharepoint 365 using Microsoft flow

According to the suggested answer in how to show items to users that made their requests but allow admins/managers to view all items in Sharepoint? and http://www.ktskumar.com/2017/01/access-...
2
votes
1answer
1k views

create new site collection with REST API

I am looking for a no-code solution to provision sites using the "Send HTTP Request to Sharepoint" action in Flow. Can somebody please point me to the correct Sharepoint API (so no Graph) that lets me ...
2
votes
1answer
61 views

Build a workflow when new list item is created

I am using SharePoint Online and trying to create a workflow using flow. But not sure if it's even possible or if my skillset is just to low. I would like to build something that will email based on ...
2
votes
1answer
27 views

How to store user profile photo in list using Microsoft Flow? elaboration on solution

original question that wont let me comment on or expand on... How to store user profile photo in list using Microsoft Flow? How did you get the code <img src="data:content-type-value;content-...
2
votes
1answer
755 views

How to store user profile photo in list using Microsoft Flow?

I have requirement that I need to get current weeks birthday. The approach we are using is we have create a flow and it is recurring every day. It will go through each user in delve and check if any ...
2
votes
1answer
27 views

Connect Flow to 2 SP lists and link to list

I have two Sharepoint Lists, Masterlist and Detailslist that contains lineitems. I use it for an Expenseapp. So the item in Masterlist with ID 1, can have multiple Lineitems in Detailslist that alle ...
2
votes
0answers
69 views

Help w/ Executing MS Flow from an SPFX Command Extension Button

I have a manual trigger Flow setup that gets a SharePoint List, creates an HTML table of the list and formats it, then emails it to some people. I have gone through all the Microsoft documentation to ...
2
votes
0answers
215 views

Access a document in SharePoint library from Azure functions

I am relatively new in Microsoft's world. I started on it three months ago and I have a doubt about the connection between SharePoint online (specifically, with libraries and lists), Microsoft Flow ...
2
votes
0answers
46 views

javascript to approve Microsoft flow

I have created several Approval flow. These flows send an approval email to approver and they work fine. Now I want to create a page (classic sharepoint) with all items of all flows to approve (...
2
votes
2answers
4k views

Conversion of csv file to xlsx via Flow or SharePoint

I have a Flow to store email attachments (in .csv format) to SharePoint. Now, I want to use the file in Power-BI from SharePoint. However, I want the file in .xlsx format. Could you please suggest how ...
2
votes
1answer
221 views

Flow sending mail attachment with bad encoding

When I send an e-mail attachment with flow, the files get corrupted. I guess it is sending in wrong encoding. The original file looks like: The file received in the e-mail looks like: I have tried ...
2
votes
0answers
488 views

Send a Happy Birthday email to employees on their birthday [closed]

I am very new to sharepoint and am trying out the workflows. I faced some difficulties in building a workflow where it can send happy birthday email to employees on their birthday. Hope to get some ...
2
votes
0answers
692 views

MS-Flow / PowerApps - Unresolveable HostName : The provided hostname 'domain.com' cannot be resolved

In Flow - I am trying to call a web service using 'http'. It gives me an error message : UnResolveableHostName : The Provided host name 'hostname.com' could not be resolved. PostMan/...
2
votes
0answers
207 views

Microsoft flow and sending emails

At my Organization, we use g-mail as a our email provider. I have a basic Microsoft flow approval process with a SharePoint list. The process works like this One person from help desk puts a request ...
2
votes
1answer
82 views

SharePoint online - workflow

I am working on a workflow in SharePoint online using MS flow. My workflow has multiple conditions. My issue is the that I don't see the workflows running in the history section. The workflow ...

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