Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

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2k views

Flow: how to get deleted item values?

I need to make some updates to a list based on the data deleted in another list. I tried using 'When an item is deleted' trigger but when I try to get the data in the column which was just deleted I ...
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1answer
32 views

Power Automate Add new role definition using REST API

I'm trying to create a create role definitions i.e. custom permission level using Power Automate with below body in Send an HTTP request to SharePoint: { 'request': { '__metadata': { 'type': 'SP....
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1answer
29 views

SharePoint Online - How to dynamically populate options in choice column using values from other columns?

I have a list in SharePoint online to manage transfer requests for students to move from one school to another. In my list, there are three columns (Area School, Alternate 1, Alternate 2) with the ...
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2answers
34 views

Update People picker column using REST API in Power Automate

How to update people picker column using REST API in Power Automate? I have three people picker column in SharePoint.
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1answer
10 views

Extract the Name of the uploaded file into another columns with a flow

I want to extract the name of the file to another 6 columns. For example, you want to put the "D" in the file name in the first column and the word "Berlin" in the second column, ...
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3answers
43 views

Update Managed metadata column using REST API in Power Automate

How can we update managed metadata column in SharePoint using REST API in Power Automate?
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1answer
41 views

Formulating select statement in Flow within foreach loop

I fail using a select statement within a foreach loop of a flow. The foreach loop is meant to iterate through a list of items retrieved from a SharePoint list. The get-items-operation is already ...
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1answer
17 views

Creating English-UK sites via Sharepoint Rest API

I am trying to create a new SharePoint Site collection via the REST API and trying to have that site be created using the English - United Kingdom Language rather than English - United States I ...
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2answers
60 views

MS Flow - Approval Email - Markdown Table

I am new to MS Flow, I am creating an approval process where I have to send data in a table. I have an array, which is [ { "Header": [ "Username", "Hname&...
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1answer
34 views

Adding newly create group to “Site Permissions” section ( XXX/_layouts/15/user.aspx )

I managed to use Power Automate to create SP groups and add users to them using the HTTP request action. The problem I have is the newly created groups are created at the "root" (in People ...
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3answers
5k views

Save whole email in SharePoint library as .eml file using MS Flow and open it outlook

I want to save the O365 email (whole email itself) to SharePoint (online) document library as a .eml file and open up in office outlook. I have followed the approach given in this url: How to save ...
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1answer
23 views

Simple SharePoint Flow to Send Email Issues

I am at a loss of 4+ hours trying to understand why this flow will not work. I have SharePoint Library with a Yes/No choice column for whether a file Needs Updating that I want to trigger an email. ...
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1answer
19 views

How to remove specific user from item level permission through Rest API using power automate

I have a list with each list item has unique permission. Now I need to remove specific user from the item level permission using Power Automate. I know there is REST endpoint for removing group but ...
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2answers
35 views

Attachment URL to column

Query is regarding SharePoint list. Is there anyway I can get the attachment URL and add that to a new column using flow? [
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1answer
25 views

How to grant access to a sharepoint group using Power Automate 'Grant access to an item or a folder' action

I am using 'Grant access to an item or a folder' action to grant access to users at SharePoint list item level. Now the requirement is to grant access to SharePoint Group as well. How can I pass the ...
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1answer
1k views

Flow to add user to old school SP People and Groups using REST API?

Has anyone had any luck adding user to an old school People and Groups with Flow? I'm assuming all the connectors for Azure and O365 focus on Office 365 groups, not permission groups. Google is ...
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0answers
29 views

How to get a Power Automate flow to stop updating after 1 item in a SharePoint list

New to SharePoint and Microsoft flow/Power Automate. I have made a flow that copies the sum of a calculated column (Summa) into a currency column that can display a sum (Total). The reason of course ...
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2answers
1k views

Can I use flow to update multiple items?

Is it possible to use flow to update multiple items? I would like it to loop through items and update all the Fields. Thanks in advance
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1answer
28 views

Creating MS Teams site with PowerAutomate and adding owners to MS Teams site

I have flow in Power Automate via which we are creating a MS Teams site. While creating MS Teams site I can see the action 'Add a member to a team' and it works perfectly fine. But I am not able to ...
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1answer
27 views

Copying data from one entry into a new entry in a sharepoint list

I wonder if you could help. I'm trying to create a log (of sorts) using a SharePoint list (i know it may not be the best option out there however its what i've been give lol). One of the things that ...
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2answers
50 views

Flow to add column data to a newly created folder

I have made a flow that creates a folder in a document library called "Maintenance" whenever a new record is created in a list called "Issues". The new folder has a "name"...
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2answers
1k views

Approval status doesn't change

I created new documents library in the Sharepoint online Site and new approval flow for the documents in this library. I see in the flow's history that it ran successfully, but it doesn't change ...
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1answer
45 views

Power Automate - How Can I Update a SharePoint List after Comparing Multiple Values from Another List

I have a list of vendors, Vendor Contacts, and I need to update their Agreement Status (Active/Expired/NA) based on another list, Contracts Tracker, that contain their Agreements/Contracts. A vendor ...
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2answers
32 views

Triggering Flow I'm not prompted for require variables

I'm triggering a Flow from a SharePoint library following this post, basically json column formatting with a customRowAction. That part works fine and I've used it many different times. I'm using the ...
1
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1answer
26 views

Get Graph Drive Id from SharePoint library name

I'm trying to use some graph endpoints in a Flow to access a file in a library that isn't the default Documents library. I need to get the graph id for a file. All I'm starting with are the obvious ...
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1answer
49 views

Can't get the file extension in Flow

I can't get the file extension after Flow sends me an email. I searched through the web and saw that I can use metadata, but after I added metadata, there's a condition but the expression for the ...
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2answers
3k views

Flow - 'For a selected file' trigger not populating Dynamic Content

Previously I've created several flows that are all triggered from SharePoint libraries, all beginning the same way. The trigger is "For a selected file" immediately followed by a "Get file properties"...
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2answers
6k views

How to use Microsoft Flow on SharePoint list to create event in SharePoint calendar

I am new to SharePoint and Flow, this is my first project using the two, so I really have no idea what to do. I created a SharePoint site of 198 calendars, using SharePoint online, and am trying to ...
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2answers
800 views

Track that who viewed the document in sharepoint online

How can I track the users in sharepoint that who viewed or downloaded the document from document library? I do not have the admin access so could not access the complaience center.
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3answers
6k views

How to save outlook office 365 email body in SharePoint Online Document Library using Microsoft Flow?

I am trying to save Office 365 Outlook emails in SharePoint Online Document Library when any new email arrives. Here I am sharing my flow When I receive new email with attachment and when I go to ...
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1answer
18 views

Different Levels of Approval using Power Automate (SharePoint Online)

I am currently developing a power automate flow for my company where we need a document stored in a SharePoint list to be approved at different levels of management. Is it possible to write a flow ...
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1answer
22 views

Imported Flow can't update SharePoint file properties

I have created a Flow in a Library with my user and tried to export to another user to import. Both users have the same permission level in the site. The action to Update file properties does not work ...
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2answers
35 views

How to create a power automate on a Sharepoint List when a new item contains a certain value

I have a SharePoint list fed from MS Forms and I want to create a Power Automate alert when a specific response is received to one of the survey questions. Thinking an MS Teams notification. At the ...
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2answers
47 views

Conditional Formatting with JSON - Write to Actual Value?

I'm pretty new to JSON. I have a SharePoint list with employee schedules (shifts) as seen below: My OnClock column uses the following to determine if (now) time is within the stipulated shift start ...
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0answers
24 views

Add a filter menu to the list page

I created Sharepoint - List as a stock list. I have a button in the column that sends a request for an item and at the same time adds a reserved flag to the item. As a result of the search, ...
1
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1answer
13 views

Email not to use my details as on behalf

I have created shared mailbox for our team: TeamMail@inbox.com. Currently I am trying to use it in one of my flows. Flow gets triggered when new item is added to list, there is a condition that if ...
1
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2answers
58 views

Assigned To Field - Power Automate

I am looking for a way to Manually enter a email address when I am about to start the flow - where as Approval process in flow contains a per-populated Assigned to field where I have to Mandatory ...
1
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1answer
21 views

Get email from username by Flow

I have created a Sharepoint List with a button that triggers Flow. In this Flow I want to send an email to the person from the column "Zapůjčeno - zo...". The name in this column is the ...
0
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1answer
46 views

How to set up service account to run PnP powershell scripts from backend from Flow from SP Online

I am doing SP Online development with SPFx. I have some PnP Powershell scripts I want to run from azure, but I want the end user to be able to trigger it from a flow from triggers like an item create/...
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2answers
2k views

Get Email from user and enter into SharePoint list field

I have a SharePoint list where I use a field Person or Group to enter an Employee's name. The second column is their email address which I enter manually. Is it possible to fill this field ...
5
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3answers
2k views

Export/Import microsoft flow in SharePoint Online

I have created the flow on particular Site-Collection and after that successfully run on Microsoft flow. Is it possible to export/import flows in order to have a backup option?
2
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2answers
421 views

Microsoft Flow: Single flow for multiple Forms

Scenario: I have Forms which are having about 10-15 questions, when the user submits the form, there will be a flow to save the submitted data to my DB. Approach: I have created a flow to save the ...
0
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1answer
51 views

Calculated Column and File Name 'Title' Field

I uploaded more the 2000 images files to an SP document library. When I checked the 'See Details' under the file name property options, I noticed the actual name of the file appears in the "Name&...
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1answer
2k views

Using flow to get folder metadata

I'm using SharePoint to track assets, and each asset is configured as a "Document Set". This allows me to set properties for each set of documents at the Folder level, such as manufacturer, required ...
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4answers
3k views

Delete a folder in SharePoint with MS Flow

I was asking myself if its possible to delete a SharePoint folder using MS Flow. I mean when time passes delete automatically a folder. Thanks!!
1
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2answers
71 views

Add Role Assignment using Office 365 group

Is it possible to use an Office365 group as the principalid for the addroleassignment function in SharePoint REST? Trying to use Flow to copy a folder structure and then set permissions on some of the ...
0
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1answer
63 views

Is it possible to manually trigger a flow on list using SharePoint interface

I have an instant flow on a SP list, which accepts a parameter > Get Items > filter by the parameter and automatically creates some entries in other lists. This flow works perfectly on flow....
0
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1answer
2k views

SharePoint List - Get Manager Information

I have a SharePoint List with 2 columns (people or group) this list is to track users who make error in their job and we want to inform the user and his/her manager. Column 1 – user who made an ...
0
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1answer
16 views

Column can be evaluated in one Flow but not another

I'm accessing the Version of a list element via MS Flow. It works in Flow A accessing List X but not in Flow B accessing List Y. Both Flows are triggered by the creation/change of items in the ...
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1answer
67 views

Add or remove Folder RoleAssignments not valid error

Having trouble with adding or removing Role Assignments on SharePoint document folders using REST API through Power Automate. Process is to copy a Template folder with subfolders. Of which, 2 ...

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