Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

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13 views

Looking to trim leading and lagging spaces from Title column in a Sharepoint list

So I'm trying to integrate Power Automate into our SharePoint workflow to create a folder with the same value as the value inputted into the Title column of our SharePoint list. The flow failed today ...
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1answer
7 views

The property '__metadata' does not exist on type 'SP.Field'

I'm working on a flow that needs to create a column in a SharePoint library. I'm using the SP REST API for this. When I send start the I send the API request I get the following error:" The ...
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2answers
27 views

Automatically click button when site is created

We use a SharePoint app to sign documents in our SharePoint sites. On each new site the app needs to be activated by simply clicking on two buttons. We use a lot of sites in our SharePoint environment....
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22 views

Which license inside Power automate allow the service account to run more than 5000 items inside Apply to each

Currently our service account has this free license for power automate, and hence inside any Apply to each we can not process more than 5,000 items: So what is the minimum license needed to be able ...
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9 views

InvalidTemplate. 'The number of foreach items limit exceeded for action 'Apply_to_each_3': maximum '5000' and actual '5994'.'

I have the following MS flow which Search for Users >> then for each use get its info from AD: Now the flow is working well, except that we are not getting all the users from AD. So i defined a ...
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19 views

Power Automate MS Flow Email Issue

I have created a flow that sends an email when a new list item is created, via the mail connector, not the outlook connector. When the user receives an email there is a message in the bottom of the ...
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3answers
6k views

Save whole email in SharePoint library as .eml file using MS Flow and open it outlook

I want to save the O365 email (whole email itself) to SharePoint (online) document library as a .eml file and open up in office outlook. I have followed the approach given in this url: How to save ...
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1answer
23 views

Create a task in SharePoint Task list using PowerAutomate Flow

I want to create an item in task list of SharePoint from PA Flow. The issue i am getting is with "Assigned To Claims" field. I am unable to assign any user in this field. Can you please ...
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2answers
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Change email Display name power automate flow

Looking to see if there is a way to modify the display name on an email sent via a flow? Using the "Send an Email (V2)" function. In the "From (send as)" field I chose the double ...
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1answer
22 views

Apply a Custom Filter for a List View

So I came across the following post on Filter a list view using URL parameters, which is sort of what I was looking for but not at all at the same time. I have a custom DataTable on a SharePoint Web ...
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1answer
1k views

Flow to add user to old school SP People and Groups using REST API?

Has anyone had any luck adding user to an old school People and Groups with Flow? I'm assuming all the connectors for Azure and O365 focus on Office 365 groups, not permission groups. Google is ...
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2answers
10k views

access value of an array through the name in the Expression in Power Automate/ MS flow

I have created an empty list and appending to it in the flow, at the end, I need to get the value of a specific key through an Expression, Is this possible? and if yes, how? Please see the below ...
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7 views

Many to One Relational Update Flow

I have a 'TrainingList'. The 'TrainingList' has columns titled Location, Member, ComplianceStatus. Each Member may appear once or many times on the 'TrainingList', consequently, each Location name may ...
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7 views

Finish Automated Update List Flow

The following returns a table (from the ComplianceList) of locations ('Title' column) that are "Noncompliant" ('ComplianceStatus' column). I have another list ('ParkComplianceList') that has ...
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1answer
833 views

restore version on a list item in REST API

I need to iterate through a list and go to each version history and restore a certain version.. I am doing all of this with MS FLOW. I am trying to get the restoreVersion working like Restore a ...
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15 views

Automatic Flow that Updates List

I have a 'ParkComplianceList' - which tracks location compliance based on the 'ComplianceList'. I have a 'ComplianceList' - which tracks the compliance of one or more systems at each location in the '...
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21 views

Sharepoint online APIs, how to get all the users, the list they have access to, and the group they belong to

Is there any rest API or a set up of rest APIs that allow us to get all the users, the list they have access to, and the group they belong to, The output can be something like the below table: Users , ...
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2answers
21 views

Create Alert when an user creates a new SharePoint Online site in Office 365

Is there a way to create an alert that lets me know when an user creates a new SharePoint Online Site?
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2answers
4k views

Flow - 'For a selected file' trigger not populating Dynamic Content

Previously I've created several flows that are all triggered from SharePoint libraries, all beginning the same way. The trigger is "For a selected file" immediately followed by a "Get file properties"...
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1answer
48 views

Sharepoint to Sharepoint - Power Flow: How to update "manager's name" based on user's name in the *same* item when item is created or modified?

My Objective: I am trying to auto populate manager's field using flow at preview.flow.microsoft.com in a SharePoint lists. How can I achieve this 1- Add or modify item like below 2- Enter user's name ...
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2answers
1k views

Track that who viewed the document in sharepoint online

How can I track the users in sharepoint that who viewed or downloaded the document from document library? I do not have the admin access so could not access the complaience center.
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1answer
13 views

When I put a file (.pdf) in a sharepoint folder, I want it to go in a folder automatically created with the same name as the file

We have a folder named "X". When I put a .pdf named "human" into "X", I want a folder to automatically be created named "human" and it contains "human"...
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29 views

Error in Microsoft Power Automate while exporting the App

I am getting this below error while exporting Power apps Canvas app. I know it's related to some permissions but I am the co-owner of this app. Do I miss anything on this? Can anyone help me to solve ...
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1answer
48 views

Update item in a SharePoint list from another SharePoint list

I have two SharePoint lists: List A and List B. Both lists have a column with a special number called VHE (text column) and a column Date. The Date column in List B is still empty and I would like to ...
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1answer
3k views

SharePoint List - Get Manager Information

I have a SharePoint List with 2 columns (people or group) this list is to track users who make error in their job and we want to inform the user and his/her manager. Column 1 – user who made an ...
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23 views

How to copy SharePoint files including folder structure (nested subfolders and files) with Power Automate

I'm stuck with what I think it could be a simple flow. I'm trying to copy SharePoint files including folder structure (nested folders and files) within site using power automate, i.e. Backup one ...
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1answer
27 views

PowerAutomate Flow query lookup threshold issue SharePoint

I am trying to use get item action in my flow to fetch data from a SharePoint list having 3000+ items. I am getting lookup column Threshold error while fetching the records even if only 2 lookup/...
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1answer
2k views

How to format calculated column number in Flow

I am using a calculated column (number) in a SharePoint list, and putting the value into an email using a Power Automate Flow. The value will always be an integer. When the value is passed through to ...
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1answer
1k views

Get Graph Drive Id from SharePoint library name

I'm trying to use some graph endpoints in a Flow to access a file in a library that isn't the default Documents library. I need to get the graph id for a file. All I'm starting with are the obvious ...
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1answer
26 views

SharePoint Online - Archival Process besides Export to Excel

We have a SharePoint online list where we have users filling in a "new request" form (power apps customized form). Then an approver edits the form to add their details and then a processor ...
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1answer
4k views

Using flow to get folder metadata

I'm using SharePoint to track assets, and each asset is configured as a "Document Set". This allows me to set properties for each set of documents at the Folder level, such as manufacturer, required ...
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1answer
5k views

Using Flow to get Lookup Column Value and use these Value to calculate

I am setting a Flow that can get the value of lookup column for using in Calculated Column. My List below: List A: Target List, contain Currencies and Exchange Rate to VND (Called exRate) of the ...
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2answers
897 views

Using a Flow to Import Excel Data into an existing SharePoint list

So I have an existing SharePoint list which contains a column that holds a special ID. I have an excel sheet that has a column whose data is dependent on that ID. ex. If the Id is 1, then the ...
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2answers
863 views

Advice sought to build Workflow to automate Scheduled Document Reviews in SharePoint

I'm new to using and setting up workflows in SharePoint so hoping for some direction - hopefully, I make some sense! My company has a library of documents, such as Procedures, Forms etc on ...
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2answers
110 views

Performing a 'Get Items' action on a list with an 'Image' column causes error: "The required field "My Image" data type is not supported"

Flow was working fine until I added a column of type Image to the SharePoint list. (I was hoping to be able to get the image and send it in an email etc). But now the Flow fails at the Get Items ...
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0answers
31 views

Can you add sorting and filtering to SharePoint List views using the send http to sharepoint/rest api

I am trying to create a list view with sorting and filtering on using the SP rest API and send http to SharePoint action. I have added a CAML query to the View Query parameter in the body of the send ...
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1answer
46 views

Can we use Power automate to automate creating new users inside Office 365 and assign them list of groups

I received a request to create a Power Automate flow for HR managers as follow: The HR Manager will add the user name inside a SharePoint list >> then the flow will automatically start The ...
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1answer
75 views

What mailbox features are required to 'Send an email from a shared mailbox' in Power Automate?

I am preparing an I.T. request to create a new Shared Mailbox so that we can send automated emails via Power Automate, specifically using the Send an email from a shared mailbox (V2) connector. I want ...
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1answer
842 views

How to return an existing column value from sharepoint to flow?

I am creating a flow using ms forms in which when an user submit a response with 'x' value it should fetch the corresponding column value for the [articular 'x'value both of which are already stored ...
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22 views

Get SharePoint subsite permissions groups/user list

I would like to know who has the access to my SharePoint site using MS flow. It can be granted the permission to a person or to a group. How do I get all information by using flow? any API?
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1answer
2k views

Update item when file is created in folder which is created with FLOW

I've got a list A. When an item is created, a folder is created in library A. When a file is created in one of the folders in Library A, the item (which triggered the folder) from List A must be ...
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1answer
25 views

status of approval mail doesn´t change if in person field is a group as approver

In my flow people can choose also groups as approver. everything works as expected just the mail in the inbox of the approvers doesn´t change in approved o rejected after approval. If the approver is ...
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0answers
16 views

Simple JSON to CSV in MS Power Automate problem

I am trying to convert the following JSON using the URL: https://api0.solar.sheffield.ac.uk/pvlive/v3/pes/0 to CSV vis MS Power Automate. I use HTTP to get the response from above URL. And this is ...
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1answer
15 views

Are the AI Model's Form Processing inside power automate is provided as part of the office 365 licenses, or we need to pay extra fees

We are planning to use the Form Processing AI model inside Power Automate >> now most of our users have E3 office 365 license, where they will be uploading documents to a SharePoint document ...
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1answer
927 views

Send and HTTP request to Sharepoint with attachment

I've created a flow that will send an email to my group whenever there's a new request from our SharePoint site. I would like to add/attach an attachment in sending the email from sharepoint list. I'...
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1answer
46 views

Flow number condition returning false

Flow condition is returning False, even though the condition is actually true. Condition: if Total score is greater than or equal 7. here is a full flow picture Any ideas?
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0answers
21 views

Automatically capture date and time when list item status changes

I'm using a SharePoint list to manage tasks in my company. I have a choice column in my list that specifies the current status of my task. The process that my tasks need to follow are as follows: ...
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1answer
979 views

Microsoft Flow Record Form responses in SharePoint Yes/No

This is my first time on Stack Exchange, and I haven't found the answer to my question in the forum. I have built a Microsoft Form in order to get some data recorded into a SharePoint list using Flow....
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1answer
12 views

Is this type of integration supported by Power Automate (Power automate calls local API then Power automate calls SharePoint online)

We have a local API that is not exposed to the internet. So my question is, can we call this API using Power Automate and then send the API result to SharePoint online? or to be able to call an API ...
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2answers
11k views

Conversion of csv file to xlsx via Flow or SharePoint

I have a Flow to store email attachments (in .csv format) to SharePoint. Now, I want to use the file in Power-BI from SharePoint. However, I want the file in .xlsx format. Could you please suggest how ...

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