Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

6
votes
2answers
59 views

Using Flow with SharePoint 2013 on prem

I have a client that uses SharePoint 2013 on premises. They have some workflow work coming up to automate. I wanted to see if there is a way to use Microsoft flow with SharePoint 2013, is this ...
6
votes
1answer
74 views

How to delete flow created by another user in SharePoint list?

One of our user has created flow on item creation to send mail. Now as admin from where I can delete/remove that flow?
4
votes
3answers
5k views

How to save outlook office 365 email body in SharePoint Online Document Library using Microsoft Flow?

I am trying to save Office 365 Outlook emails in SharePoint Online Document Library when any new email arrives. Here I am sharing my flow When I receive new email with attachment and when I go to ...
4
votes
3answers
561 views

Is it possible to activate Flow based on a change in a SP metadata column from yes to no?

I am trying to build a simple workflow using the new Flow app in SharePoint Online. Need to find a way to turn on Flow for selected docs in my library, but not all. Have added a mandatory site column '...
4
votes
2answers
78 views

Same flow for multiple document libraries - alternatives to export/import?

i have several document libraries, for which i would like to get a notification when an element has been uploaded/modified/deleted. Using Flow, this is absolutely no problem and works like a charm. ...
4
votes
1answer
3k views

Auto Increment SharePoint List Column in Online (o365) using MS Flow

I would like to Auto Increment a Column using MS Flow in SharePoint Online List. Any instructions on how to do that? Followed many articles , but that does not use MS Flow, (typically covers using ...
4
votes
2answers
2k views

copy all files in SharePoint folder using microsoft Flow

Is it possible to create a flow to copy all files in a SharePoint folder into another SharePoint folder? I am able to use create file option after "When a File is created" trigger to copy the newly ...
4
votes
1answer
25 views

Is there any trigger to know if an attachment from an item in a list is downloaded?

So I'm planning to make a sharepoint list system (with microsoft flow). There's this case, if someone downloaded an attachment from an item, there's this status column that'll change text to "File ...
3
votes
1answer
7k views

Trimming the utcnow() function

Using Flow recurrence on SharePoint List Items, I'm able to send emails based on utcnow() expression in the flow. But the expression brings the whole timestamp. I would like to know if we can trim the ...
3
votes
1answer
816 views

Microsoft Flows not starting at all

So I had a look through the material for Flow and it looked pretty cool... however, as with so much in 365, it is just plain not working. I've created a couple of flows (one using the template that ...
3
votes
1answer
121 views

SharePoint Online + MS Flow (Request manager approval for leave requests)

I'm currently interested in utilizing this MS Flow: https://us.flow.microsoft.com/en-us/galleries/public/templates/906bdcc238bb49f19879ab62a88f3aa7/request-manager-approval-for-leave-requests/ I'd ...
3
votes
0answers
243 views

Microsoft Flow column lookup still failing

I have an InfoPath form on which workflows via MS Flow were working nicely until I added more lookup columns (namely, People Picker fields). I did the prescribed workaround in Flow - choosing a view ...
3
votes
2answers
384 views

Is lazy approval possible with Microsoft Flow?

I have used some third party tools such as nintex workflows where users can send and email with a keyword approved or yes and the workflow gets approved and status field gets updated. can i do the ...
3
votes
1answer
367 views

Create a html mail with Flow workflow

While starting an approval process, I would like to sent some details of the current item formatted to a table. I would like to know if it is possible to sent the approval mail with the table or html ...
2
votes
1answer
114 views

Sharepoint Designer Discontinuation - software to modify existing workflows

I am looking for alternatives to Sharepoint Designer, I also discovered that it is due to be discontinued. I use SPD primarily for Workflows (using SP2010 workflows and a handful of SP2013 workflows)....
2
votes
2answers
142 views

SP Online Lazy approval using SPD 2013 or MS flow

I'm trying to configure lazy approval in SharePoint Online site using SPD 2013 or using MS Flow. Is it possible? I couldn't find any documentation related to it. By Lazy approval, I mean, when the ...
2
votes
1answer
63 views

Set a Field Equivalent in Microsoft Flow

I have a flow that is used for auto-numbering. My list has three different content types. I have a custom ID field that is populated by a variable. Each content type has a corresponding prefix [ie ...
2
votes
1answer
246 views

Trigger Flow when document in SharePoint has been checked-in

I need to start an approval when a document in a SharePoint online document library has been checked in. The approval must start when the editor is not equal to the responsible of the document. The ...
2
votes
1answer
142 views

How can you set a preset name to a file in a library

I have made a document libary with a Excel template and a flow behind it. Now when a file is created it is given the name XLS File.xls, but I want it to have a name called Form . How can this be ...
2
votes
1answer
56 views

Update SharePoint Online item build-in fields via Microsoft Flow

Is it possible to update SharePoint Online build-in fields (like "Created by") by using Microsoft Flow? When creating a new flow and using step "Update file properties", I can only select values to ...
2
votes
1answer
25 views

Email from flow is not triggered when user who created it gets deactivated

What can I possibly do? Emails stopped working.
2
votes
2answers
133 views

Increment column then reset to 1 every day

So I'm doing a ticket number system, and I need an increment column from 1 to num of items in that day, so it should reset to 1 every day. Is there any way to do this with using only sharepoint ...
2
votes
1answer
48 views

Using Flow on SharePoint 2016 on prem

We are using SharePoint 2016 on prem, and need to create some workflows, and are thinking about using Flow instead of the old SharePoint workflows. I have googled a lot, and it looks like Flow can ...
2
votes
1answer
71 views

Item Level Permissions not setting in sharepoint-online/Sharepoint 365 using Microsoft flow

According to the suggested answer in how to show items to users that made their requests but allow admins/managers to view all items in Sharepoint? and http://www.ktskumar.com/2017/01/access-...
2
votes
1answer
211 views

create new site collection with REST API

I am looking for a no-code solution to provision sites using the "Send HTTP Request to Sharepoint" action in Flow. Can somebody please point me to the correct Sharepoint API (so no Graph) that lets me ...
2
votes
1answer
42 views

Build a workflow when new list item is created

I am using SharePoint Online and trying to create a workflow using flow. But not sure if it's even possible or if my skillset is just to low. I would like to build something that will email based on ...
2
votes
1answer
16 views

How to store user profile photo in list using Microsoft Flow? elaboration on solution

original question that wont let me comment on or expand on... How to store user profile photo in list using Microsoft Flow? How did you get the code <img src="data:content-type-value;content-...
2
votes
0answers
158 views

Send a Happy Birthday email to employees on their birthday [closed]

I am very new to sharepoint and am trying out the workflows. I faced some difficulties in building a workflow where it can send happy birthday email to employees on their birthday. Hope to get some ...
2
votes
0answers
199 views

MS-Flow / PowerApps - Unresolveable HostName : The provided hostname 'domain.com' cannot be resolved

In Flow - I am trying to call a web service using 'http'. It gives me an error message : UnResolveableHostName : The Provided host name 'hostname.com' could not be resolved. PostMan/...
2
votes
1answer
478 views

“When file created” triggered flow that updates file properties is making Sharepoint file upload fail

I have a situation that began some time in June (I only upload to the site every couple of weeks which is why I do not know an exact date). Until that point I have had success with my current setup, ...
2
votes
0answers
137 views

Microsoft flow and sending emails

At my Organization, we use g-mail as a our email provider. I have a basic Microsoft flow approval process with a SharePoint list. The process works like this One person from help desk puts a request ...
2
votes
0answers
74 views

SharePoint online - workflow

I am working on a workflow in SharePoint online using MS flow. My workflow has multiple conditions. My issue is the that I don't see the workflows running in the history section. The workflow ...
1
vote
1answer
46 views

Microsoft flow send email every day at 12:00 PM

Hi I add to my flow delay to to send email: When I have only startOfDay(utcNow()) flow return 2019-02-15T00:00:00Z But I need send email every day at 12:00 PM, so I need add 12 hours to time. ...
1
vote
1answer
350 views

Flow, send e-mail just once

i have a flow (when item is created or modified), that takes trigger for SHP List. I need to send email but ONLY ONCE after set collum "bank" as "yes"... IF "bank" = yes THEN send e-mail. Now, if the ...
1
vote
1answer
63 views

converting certain words in file name to upper case for all files in document libary

I am looking for a powershell or may be flow approach to convert certain words used in Sharepoint file name to upper case. For example,a document library contains about 200 files. Each of these files ...
1
vote
1answer
44 views

Automate storing of Outlook emails (not just attachments) to SharePoint Online document library

I have a SharePoint Online environment and am trying to automate the process of storing Outlook emails with a particular subject or emails in an Outlook folder to SharePoint Doc Lib. I am trying to ...
1
vote
1answer
21 views

Flow does not read the field 'approval status', is there a workaround?

As things are, Flow does not 'read' the standard approval status of a SharePoint list. I do not want to turn the 'Approval status' into a choice field just to get the Flow working. Is there another ...
1
vote
1answer
40 views

flow unable to send digest email to more than one assigned to user for a task assigned

I have a flow setup on a SharePoint OOTB Task list (not a custom list) which lists tasks assigned to different users. The flow runs every monday and sends one email/consolidated email out to Assigned ...
1
vote
1answer
48 views

Trigger email to send when SP list item is modified with or with an attachment

I created a flow that will trigger an email when the status of a list item is changed to "reply." The issue I am running into is some list items include an attachment and some do not. The original ...
1
vote
1answer
36 views

Microsoft Flow for 10 Approvers Chosen Randomly with sequential workflow

I am trying to build workflow in flow with 12 approvers. Lets assume approver 1, approver 2, approver 3, approver 4, approver 5..... Now when user choses to select approver 2 and approver 5 and ...
1
vote
4answers
49 views

Sharepoint Online, Follow-up WorkFlow is it possible?

I need to create a workflow on SharePoint online, that automatically sends an e-mail to the user when a new item is added on a list The problem is that I need the Sharepoint to take the "e-mail ...
1
vote
1answer
59 views

Change a document metadata when it's not checked-out using Flow

I need to start a flow when a document in a SharePoint online document library has been checked in. The responsible is added to the metadata of the library. The flow checks if the responsible is ...
1
vote
1answer
35 views

WebTemplate for 'saved sites a template'

I am using MS Flow to POST a HTTP request to SharePoint to create a Sub site when an item has be entered into a list. I want to create this sub site using a site template I have saved. I am trying ...
1
vote
1answer
166 views

How to store user profile photo in list using Microsoft Flow?

I have requirement that I need to get current weeks birthday. The approach we are using is we have create a flow and it is recurring every day. It will go through each user in delve and check if any ...
1
vote
1answer
504 views

Sent an HTTP request to Sharepoint in microsoft flow error: “Server relative urls must start with SPWeb.ServerRelativeUrl”

I am using HTTP request to Sharepoint in microsoft flow to get the image file from SharePoint. I am getting below error: { strong text "message": "Server relative urls must start with SPWeb....
1
vote
1answer
181 views

MS Flow starting the same flow twice

Ok so i've got a flow that sends some emails, updates some items etc. Its a MS Flow (for sharepoint online) that starts on "Item created or modified". I've got checks in place so a field change ...
1
vote
2answers
716 views

hide flow and powerapps from users

We are currently working flow and power-apps, as i can see a user with contribute access can customize the form and add a flow using SharePoint online. how can i restrict flow and powerapps ...
1
vote
1answer
2k views

Is there a way to import fields from a Microsoft Form into a SharePoint List?

I have a Microsoft Form with ~20 questions on it and would like to store the User's input from this form to a SharePoint list via Flow. Is there an easy way to import columns from the Form, or do I ...
1
vote
0answers
16 views

Office 365 SharePoint Approval Workflow Limits

I have an approval workflow setup in Office 365 SharePoint and the first branch sets up a 1 week delay while the other side of the branch is the "Start and wait for an approval". At the end of the ...
1
vote
1answer
26 views

Microsoft Flow and Outlook client

I have tried to create a workflow to copy entries from a personal Outlook calendar to a specific list in SharePoint. When I get to the source I can only add my calendar by adding the connection with ...