Questions tagged [flow]
Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.
315
questions
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1answer
15 views
Send Emails From SharePoint Online Application From Specific Email Address
We have a number of applications built on SharePoint Online. Those applications are using Microsoft Flow (Power Automate) in some cases to alert people of events in the application. These email ...
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1answer
21 views
SharePoint Library Button (JSON formatting) to update current item field value
I have a formatted Single Line Text field in a SharePoint Library. It is formatted to be a button that executes a Flow. I've created this so I can attach this one flow to multiple libraries. It works ...
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1answer
22 views
Update fields just before approval
Here's the flow I'm trying to create:
A user creates a request (SharePoint list)
The controller approves the request.
The controller fill two extra fields.
COO approves
Purchasing Office is notified
...
0
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1answer
35 views
Calculations between two sharepoint lists
I am struggling with calculating amounts between two sharepoint lists.
I have one list containing current actual(available) amounts and another list where spent amounts are written in.
I need to ...
0
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1answer
22 views
Generate several lists from one list
I'm working on a risk analysis and mitigation scheme. I want to keep track of different risks within a list. As there are different classes of risks (time delay, direct money loss, nonperformance) I ...
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1answer
18 views
SharePoint Online Append-Only Comments field is duplicated every time Microsoft Flow runs
I have created a Flow which updates various fields in my SharePoint Online list, one of them being an Append-Only Comments field. This comment field is only updated sometimes. In scenarios where I ...
0
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1answer
12 views
Populate Multi-person field using an Input field in Microsoft Flow
Is it possible to populate a multi-user Person SharePoint field using the "Email" type input within Microsoft Flow? That is, when triggering the Flow, a user is prompted to specify one or more people ...
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vote
2answers
16 views
Creating a change log for a spreadsheet in microsoft teams
There's a spreadsheet inside of microsoft teams. I'd like to create an audit//change log for it, so whenever something changes, I can find out who did it, and what it was before and after.
Not quite ...
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1answer
115 views
Making a monthly Report of a sharepoint list
I am utilizing Power Automate to create a Flow that references data in SharePoint Online. I have a SharePoint list and I want to send Monthly reports of items created in that list per month and which ...
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2answers
33 views
MS Flow time-out after 30 days
We started using SharePoint Online and looking to use MS Flow and PowerApps for our workflows however MS Flow run expire after 30 days and it did not meet our requirement as there are approvals that ...
2
votes
1answer
34 views
how to auto collate all file(*.csv) into one
Need help to automate below step.
300 users add file with extension (*.csv) in a shared folder.
End of the day I download the entire folder and extract file (as folder gets downloaded in .zip format)...
0
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1answer
21 views
Get all managers for a user - company hierarchy structure
How to get a list of all managers for a users?
Example:
User A reports to user B
User B reports to user C
User C reports to user D (CEO) and top of the hierarchy.
By giving user A I should get: [B,...
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1answer
40 views
Using flow to get folder metadata
I'm using SharePoint to track assets, and each asset is configured as a "Document Set". This allows me to set properties for each set of documents at the Folder level, such as manufacturer, required ...
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1answer
29 views
Flow to delete files in SharePoint sub folder completes but files not deleted
I created a Power Automate flow to delete files every 5 minutes from a subfolder in a document library. It runs successfully but does not delete any file. Below are the two flows that I tested, none ...
0
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1answer
27 views
Creating repeating all day events with Flow
I'm using a Flow to copy events from a calendar in one site to a calendar in another site. It is triggered on Item created or modified, then puts a rest call to get the item information (there are ...
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0answers
29 views
Copy All Day event with MS Flow
I have a SP online site using an events calendar and a flow which is trying to copy an event from a different calendar to my current calendar.
The flow works fine for events with limited time. For ...
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vote
1answer
115 views
Flow to copy calendar items from one site collection to another
Due to lack of a built-in Modern Calendar interface and our corporation's restrictions on what we can do within the sites in our tenant, I'm trying to build a Flow in Power Automate that copies ...
0
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1answer
11 views
Do MS Flow approvers need edit access to the SharePoint item triggering the flow?
I'm re-creating a SP Designer 2013 workflow in MS Flow.
An important feature of the original workflow was replacing the default permissions to the list item as required by the business logic.
Before ...
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1answer
13 views
Flow with For a Selected File Trigger Passes not Info about Item
I created what should be a simple Flow: user selects doc in doc library, clicks Flow>FlowName.
It prompts me to add approver emails which I do. The flow works great, but I cannot get any info about ...
2
votes
1answer
28 views
Countdown Timer - When it reaches 0 change to highlight it? [closed]
When I use the countdown timer (app) it gets to 0 and then counts up, there is no visual clue that its now late.
I cannot add JavaScript, and can only use certain apps. Is there a setting I can get ...
1
vote
1answer
27 views
Filter Get files (properties only) returning errors
I have two document libraries, one for working documents (word, excel, etc...) and one for published documents (pdf's). I have created a Flow to convert the document to pdf. Generally, it works. ...
0
votes
1answer
15 views
sharepoint designer workflow: is it possible to trigger actions when a file is minor and when a file becomes major?
I know I can achieve this with approval by putting the approval status as a condition, I was wondering if there is a way to say than when the file is 1.2, 3.5 or 6.99 to do an action and when it is 3....
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vote
1answer
29 views
Problem after global migration from MS Flow to Power Automate
After Migration from Microsoft Flow to Power Automate, The "Use data from Office 365 Outlook" option in Flow Test has been removed.
It was on Test Flow button. After migration it's disappeared.
Can ...
1
vote
1answer
56 views
How to build a dynamic form
I have a need to create a form that will collect data, optionally email someone based on the contents of that data, and put the data into a list.
My thought was MS Forms -> Power Automate Flow -> ...
0
votes
1answer
21 views
Filter Array from Get Items step on lookup field
I am having trouble with this filter array step...
@equals(triggerBody()?['Item_x0020_Received']?['Value'], item()?['Item_x0020_Received']?['Value'])
which comes from a Get Item step. The table that ...
1
vote
1answer
38 views
Have the Approver show as the modified person in Flow/PowerAutomate
Currently I have a flow running but the Modified column only show my name because I am the flow creator. I want it to update with the approver's name instead.
I tried to use HTTP Request to ...
0
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1answer
46 views
HTML & CSS Table format in approval email template in sharepoint powerautomate
How to prepare a HTML & CSS based table format with all required information in approval email template using power automate?
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2answers
42 views
Making a SharePoint 365 summary table
OFFICE 365: I am trying to generate an Inventory Summary table (list) with data the comes from three other SharePoint lists on the same site. I have a Procurement list, Inventory Receipt List, and an ...
1
vote
2answers
21 views
Update Hyperlink in SharePoint list
I am trying to update hyperlink on SharePoint list with MS Flow, but I am getting error:
The property '_metadata' does not exist on type 'SP.FieldUrlValue'. Make sure to only use property names ...
0
votes
1answer
47 views
How to use a variable inside a Power Automate expression
I'm trying to work with the setProperty function in order to edit a JSON body during the execution of a flow, here is the expression:
setProperty(X, 'Y','bla bla 123456789' )
while
X is the json
Y ...
2
votes
0answers
39 views
Help w/ Executing MS Flow from an SPFX Command Extension Button
I have a manual trigger Flow setup that gets a SharePoint List, creates an HTML table of the list and formats it, then emails it to some people. I have gone through all the Microsoft documentation to ...
1
vote
1answer
32 views
Change Flow to Automate in Sharepoint Online
After change from MS Flow to Automate Microsoft Disabled one test parameter.
Now there are only two test option - Where is the third option?
How to re-run Workflow with last data?
Please help.
0
votes
3answers
65 views
Filter emails in a support shared mailbox
I want to use a support shared mailbox to receive customer complaints in a company.
When I receive an email in the shared mailbox, a flow is automatically executed.
How to make sure to execute the ...
0
votes
1answer
43 views
Flow with SharePoint Online
I have a list where I'm running a workflow created on MS Flow.
I am using "start and wait for approval action" for an approval process.
But with the approval, I also want to give the feature of ...
0
votes
2answers
44 views
Custom Forms Solution for SharePoint Online
Looking for feedback from the community. has anyone use a forms solution (3rd Party) that is not too expensive and can do following: (The PowerApps solution is coming out to be too expensive with the ...
1
vote
1answer
90 views
Save as draft functionality on SharePoint online list form
On SharePoint list, normal we have Save and Cancel option when user fill new form. User want one more button "Save as draft". So user can fill form with some data and then after user need to fill data ...
0
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0answers
25 views
Power Automate - how to match two multiselect lookup columns?
I have a Sharepoint library ('Documents') where we can add multiple topics per document. The topics are managed in separte list ('Topics').
There is also a list 'Alerts' where users can select for ...
0
votes
1answer
51 views
Power Automate and SharePoint Online
I have created a library and added several folders in it (SharePoint Online). Whenever a document has been uploaded or edited, I would like to receive an email with a button/link to that document.
But ...
3
votes
2answers
54 views
View Perticular List Item MS-Flow History
I'm trying find the way to identify the MS-Flow instance history which was ran for particular list item in SharePoint Online.
I found this post View SharePoint Item\Document Flow history
for which ...
0
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0answers
35 views
How to use Microsoft Flow update file properties in Picture type column in sharepoint document library
How could I use MS Flow to update file properties which is in "Picture" type? I search some using REST api but they are updating list item properties, how could I apply the same method in document ...
2
votes
2answers
67 views
Approaches we can follow to grant certain users permission on a list item based on a multi-values People or Group field
I have a custom list inside SharePoint online site collection. and i have the following requirements:-
Allow all users to submit new items, but they can not view any item (even the one they have ...
0
votes
1answer
19 views
How trigger one flow for all lists in my site
Good morning,
I am looking for a way to create one flow that handle all creation and update event in all my lists, in other words I want to create on flow that have a trigger "When an Item is created ...
0
votes
1answer
48 views
Trigger flow inside SharePoint
I created a flow from my SharePoint library - Flow -> Create flow.
The flow takes a Word Document template and populates it with input from the user (manually trigger flow). It works, but I can only ...
0
votes
1answer
42 views
Approaches i can follow to automate creating sub-folders when we add a root folder inside our sharepoint online document library
I am working on a online document library inside out modern team site. and i want to automate the following:-
1- when a user create a root folder inside the document library, to create some sub-...
0
votes
1answer
12 views
Unable to add condition
How do I add condition in my MS Flow?I was always able to do that. It is only showing 2 options to add actions. Is there any change in UI. I am nowhere finding option to add condition.
How do I add ...
0
votes
0answers
25 views
How can i get my list template Base ID
I am new to SPO, and currently i am trying to work in automating list creation when new client is created in "client's list", so i created my custom list, i save it as a template like it appears ...
0
votes
0answers
14 views
Email alerts for rejected Timesheet
Currently Project Online doesn't sends an email alert whenever a Timesheet or Timesheet lines gets rejeceted by Approver. I am trying to configure this using MS Flow/Power Automate. For that I need to ...
0
votes
1answer
30 views
SharePoint Daily Summary alert in Microsoft flow
Is there any way to get SharePoint Daily Summary alert in Microsoft flow? Below image is an example of the daily summary(several items redacted because of security concerns). So far i have been able ...
0
votes
1answer
44 views
can we automatically create a list from a previously created list template?
I have saved a list template in list template gallery. I want to use Microsoft Flow to create a list from the template. Is this possible?
Otherwise, can I customize the list during creation in Flow. ...
1
vote
0answers
23 views
Can Microsoft Automate (aka Flow) get Email Addresses from an Office 365 “Security” Group?
Can Microsoft Flow/Automate (on behalf of SharePoint) retrieve the email addresses from members of a "Security" type group in Office 365?
So far I've tried:
Using the Office 365 Group connector's "...
