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SharePoint

Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

173 questions
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16 views

Export files from sharepoint online to FTP using flow

I have a requirement where a Microsoft Flow should export the files from SharePoint online Document library to a FTP server
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1answer
20 views

How to pull this information

In SharePoint I can set my "Created By" column to display as "Office", which then shows as this. My problem is, that I cannot figure out a way to pull what is displayed here to use for a condition in ...
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12 views

Move SharePoint Online 'Custom List' item to a folder in the same list using MS Flow

I have a requirement where a SharePoint list item should be moved to a folder created on fly with the same name as the item title. I have found many posts with the library but here I want is for ...
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29 views

Need help with a work around

I need to take the 'Office' display of the 'Created By' column and display the first 5 digits of it so that my flows can run a conditional check on it. The reason is that Microsoft flows has all the '...
1
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1answer
24 views

Microsoft Flow and Outlook client

I have tried to create a workflow to copy entries from a personal Outlook calendar to a specific list in SharePoint. When I get to the source I can only add my calendar by adding the connection with ...
2
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1answer
60 views

Set a Field Equivalent in Microsoft Flow

I have a flow that is used for auto-numbering. My list has three different content types. I have a custom ID field that is populated by a variable. Each content type has a corresponding prefix [ie ...
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12 views

Flow Content Approval SharePoint Online Move to next Approver if been 48 hours without response

Is it possible to push the workflow on to the next approver in a sequential content approval flow if a certain amount of time has passed without a response from the current approver with a Content ...
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0answers
14 views

SharePoint Access Request Approval Auto-Email

Is it possible to set up an automated email flow based on approving access to the site. For example: If someone requests access, when I click approve, it will generate a flow to send a custom email ...
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11 views

powerapps show/hide fields based on Logged in user group

we have a very big form which contains many fields, our requirement is such that there are specific set of fields for each set of user groups which need to shown only when certain users belonging to ...
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29 views

Content type Id not showing other options

I'm working on this flow that is supposed to change the content type of my folders. I am using an action Update File Properties and down there is row where u select the content type id. In my ...
2
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1answer
113 views

Sharepoint Designer Discontinuation - software to modify existing workflows

I am looking for alternatives to Sharepoint Designer, I also discovered that it is due to be discontinued. I use SPD primarily for Workflows (using SP2010 workflows and a handful of SP2013 workflows)....
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1answer
21 views

Separate editor/approver for each document AND subsequent approvals

I'm hoping you'll be able to give me some good ideas for this scenario in SharePoint Online. I need to create a document library (or something else if you have any ideas) with the following features: ...
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1answer
40 views

How set person field in Flow: Send HTTP Request to SharePoint

I've been playing with Flow: Send HTTP Request to SharePoint to create items in a list. Everything works great until I include the Person field: Assigned To. error 400: A 'PrimitiveValue' node with ...
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1answer
22 views

Does Flow support SP site column lookups?

I was thinking of using Flow in SharePoint to update a list item, seemed simple enough. Then I noticed none of my lookups were showing. Hmmm, my lookups are driven by site columns, could that be the ...
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0answers
23 views

Add current time from Flow to SharePoint formatting (SharePoint calendar date formatting)

I have site templates that have the custom property "publishing date" which uses the "calendar" data input, as seen in the below picture: I have made a Flow with the intention it should set the ...
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0answers
12 views

MS Flow - Word file in attachment

I need some help with my flow. I want to add MS Word file in attachment of letter. How can I do that? By default I can add only .txt file in attachment of email. Thanks for attention.
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7 views

Comparing changes in multi-value fields in a better way in SharePoint Online

We have created a user database and as part of this we have a few multi-value fields in the SharePoint List. When a new value is added to the multi-value field we use the versioning to see which of ...
0
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1answer
23 views

Created a Flow for a SharePoint list but I don't want it to be a “personal” Flow

The flow I created works well, but it runs under my security context and every now and again, I have to edit the flow and refresh security. I want it to "just work" against the list without being ...
0
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1answer
21 views

Get Excel of SharePoint

I have a SharePoint DocLib. It contains an Excel spreadsheet I want to send every day at a specific time. Sending a mail every day... is not the problem. To get this done I'm using Flow to build an ...
0
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1answer
16 views

SharePoint form mapped to columns

We currently have a SharePoint environment which works as follows: We have a document library which contains project propositions. Project propositions being a content type I made based on the ...
1
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1answer
22 views

Manage access to file within a flow

What I am trying to do is remove access to all groups and users but make the user that triggered the flow the owner and be the only one with access to that document. Is this possible without using ...
0
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1answer
22 views

Create multi-stage sharepoint list with dedicated forms for each stage

I'm attempting to create a system for people to submit ideas to the business on an intranet site which would go through a multiple stage process (Submission, Implementation, Review) and I'd like to ...
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0answers
10 views

Sharepoint Online List with Form

I have a form that when submitted adds a row to a sharepoint list. We have office 365 with sharepoint online. It is working great but I need it to show who "created" the item is the person who ...
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0answers
17 views

Output SharePoint 365 list to CSV file using Flow: How can I add the file extension to the filename (.csv)?

In Flow, I am able to selectively pull certain columns from the list, put them into a file, attach to an email, and then send the email. But when I click on the attachment it won't open in Excel. If I ...
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0answers
15 views

Flow returns wrong date value for the used expression

I have a sample flow for testing purpose, see screenshot below. Compose Input expression: addDays(startOfMonth(addToTime(triggerBody()['date'],12,'Month')), sub(dayOfMonth(triggerBody()['date']),1)...
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33 views

How can I get the exact reason behind the error message in MS Flow?

I am big fan of MS Flow and exploring it day by day. I have converted many existing business logic to Flow and all are running successfully. But some how when I am trying to use "Update Item" action ...
2
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1answer
63 views

Item Level Permissions not setting in sharepoint-online/Sharepoint 365 using Microsoft flow

According to the suggested answer in how to show items to users that made their requests but allow admins/managers to view all items in Sharepoint? and http://www.ktskumar.com/2017/01/access-...
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0answers
13 views

MS Flow - send email just one

I wondering if you know how to control that MS Flow send an email just once in a flow that runs every 10 minutes. the job of the flow is control that a user has closed a ticket in a specific time. ...
2
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1answer
112 views

create new site collection with REST API

I am looking for a no-code solution to provision sites using the "Send HTTP Request to Sharepoint" action in Flow. Can somebody please point me to the correct Sharepoint API (so no Graph) that lets me ...
0
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0answers
24 views

Need help on flow expression syntax correction

I have a flow expression formula for one of the date columns as: addDays(startOfMonth(addToTime(triggerBody()['DueDate'],1,'Month')),sub(dayOfMonth(triggerBody()['DueDate']),1),'yyyy-MM-dd') In ...
1
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0answers
31 views

New with MS Flow. Just can't get it to work

I need a very simple flow that sends a recurring e-mail at a given interval. Say I want to generate a ticket every third month for some recurring task. I am testing right now that it sends an e-mail ...
2
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1answer
52 views

Update SharePoint Online item build-in fields via Microsoft Flow

Is it possible to update SharePoint Online build-in fields (like "Created by") by using Microsoft Flow? When creating a new flow and using step "Update file properties", I can only select values to ...
1
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1answer
21 views

Flow does not read the field 'approval status', is there a workaround?

As things are, Flow does not 'read' the standard approval status of a SharePoint list. I do not want to turn the 'Approval status' into a choice field just to get the Flow working. Is there another ...
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0answers
17 views

SHAREPOINT TASK LIST WITH RECURRENCE FIELD?

I'm trying to add the recurrence field on a sharepoint task list. Is there any way to import the recurrence field from sharepoint calendar and implement it on our task list?
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0answers
42 views

502/503 Error In Microsoft Flow, Create List Item Action

I have a flow that reads items from a custom connector. Then an Apply to Each creates items in a list in SharePoint. This flow runs nightly. There are about 3300 items created successfully. The flow ...
0
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1answer
16 views

Update only few columns in Microsoft Flow

I am trying to use the activity "Updated Item in SharePoint list" activity in the Microsoft flow catalogue. The case is I want to only update a few fields for example a Status column. The problem is ...
1
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1answer
21 views

Email alert to contain full details of list item created

I have created a basic workflow that sends an email to a specific person when a new item is created. However, this person wants all the details of that list item in the email. (They don't want to ...
0
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1answer
26 views

get approval from manager before sharing SP document using Microsoft flow

Is there any way to trigger Microsoft flow when user share SharePoint document?
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2answers
51 views

Managing who can create Flow & PowerApps for our sharepoint lists

We have a classic team site collection inside our sharepoint online tenant. and i am trying to prevent contributor users from creating PowerApps and Flow for the sharepoint lists. For example we have ...
0
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0answers
17 views

What parameters need to be listed for HTTP Request

I need assistance to determine what the 'Request Body JSON Schema' should be, to allow Flow to trigger via HTTP request to pass the List Item ID as a query string parameter. I am working on a list ...
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0answers
20 views

Flow does not update the Approval status or Approver Comments in a list

Trying to find the easiest way to have Flow working with a normal SP list with standard approval mechanism. The first email is sent to approvers that takes them to the Item to approve (with the ...
0
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1answer
36 views

MS Flow runs one hour later

Hi I have a flow that runs once an item get updated in a SP list. The list has a date/time column and one yes/no. So when the user create a item, he/she set a time when the yes/no column will get ...
0
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1answer
26 views

Checking if “Hyperlink or Picture” column is empty in sharepoint flow

I have a Hyperlink or Picture column in sharepoint online list named "Document Link" I am creating a flow where I need to check a condition if this column is empty or null. I have tried few things but ...
1
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0answers
37 views

MS Flow Approval from SharePoint failing

I have a MS Flow Approval process which is triggered via a selected file in SharePoint. The flow should be: User Selects file and triggers flow Flow Approval process starts which emails manager for ...
0
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0answers
16 views

Sending digest email every monday for tasks due in next 15 days

I am looking to automate an email alerting process for sharepoint online task list. I am working with SharePOint online and using OOTB task list not a custom list. Below is how my task list will be: ...
0
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0answers
23 views

Flow to add recurring task with update due date not working correctly

I am working with SharePoint online Task List (OOTB). I have a flow setup that triggers when a task is marked as completed and if true it then creates another task as recurring task (all fields info ...
1
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1answer
38 views

flow unable to send digest email to more than one assigned to user for a task assigned

I have a flow setup on a SharePoint OOTB Task list (not a custom list) which lists tasks assigned to different users. The flow runs every monday and sends one email/consolidated email out to Assigned ...
0
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1answer
16 views

Managing Access with Flow

I'm currently working on a document creation/approval space for my employer. Documents are drafted in Sharepoint Online within a library that has restricted access, but individual items are to be ...
0
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2answers
52 views

SharePoint Designer support for sharepoint online sites

Does microsoft provides support for sharepoint designer to use in sharepoint online sites? we have multiple sites in sharepoint online environment that needs workflow what would be the best ...
1
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1answer
42 views

Microsoft flow send email every day at 12:00 PM

Hi I add to my flow delay to to send email: When I have only startOfDay(utcNow()) flow return 2019-02-15T00:00:00Z But I need send email every day at 12:00 PM, so I need add 12 hours to time. ...

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