Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

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15 views

Send Emails From SharePoint Online Application From Specific Email Address

We have a number of applications built on SharePoint Online. Those applications are using Microsoft Flow (Power Automate) in some cases to alert people of events in the application. These email ...
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1answer
21 views

SharePoint Library Button (JSON formatting) to update current item field value

I have a formatted Single Line Text field in a SharePoint Library. It is formatted to be a button that executes a Flow. I've created this so I can attach this one flow to multiple libraries. It works ...
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22 views

Update fields just before approval

Here's the flow I'm trying to create: A user creates a request (SharePoint list) The controller approves the request. The controller fill two extra fields. COO approves Purchasing Office is notified ...
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1answer
35 views

Calculations between two sharepoint lists

I am struggling with calculating amounts between two sharepoint lists. I have one list containing current actual(available) amounts and another list where spent amounts are written in. I need to ...
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1answer
22 views

Generate several lists from one list

I'm working on a risk analysis and mitigation scheme. I want to keep track of different risks within a list. As there are different classes of risks (time delay, direct money loss, nonperformance) I ...
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1answer
18 views

SharePoint Online Append-Only Comments field is duplicated every time Microsoft Flow runs

I have created a Flow which updates various fields in my SharePoint Online list, one of them being an Append-Only Comments field. This comment field is only updated sometimes. In scenarios where I ...
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1answer
12 views

Populate Multi-person field using an Input field in Microsoft Flow

Is it possible to populate a multi-user Person SharePoint field using the "Email" type input within Microsoft Flow? That is, when triggering the Flow, a user is prompted to specify one or more people ...
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2answers
16 views

Creating a change log for a spreadsheet in microsoft teams

There's a spreadsheet inside of microsoft teams. I'd like to create an audit//change log for it, so whenever something changes, I can find out who did it, and what it was before and after. Not quite ...
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1answer
115 views

Making a monthly Report of a sharepoint list

I am utilizing Power Automate to create a Flow that references data in SharePoint Online. I have a SharePoint list and I want to send Monthly reports of items created in that list per month and which ...
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2answers
33 views

MS Flow time-out after 30 days

We started using SharePoint Online and looking to use MS Flow and PowerApps for our workflows however MS Flow run expire after 30 days and it did not meet our requirement as there are approvals that ...
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1answer
34 views

how to auto collate all file(*.csv) into one

Need help to automate below step. 300 users add file with extension (*.csv) in a shared folder. End of the day I download the entire folder and extract file (as folder gets downloaded in .zip format)...
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1answer
21 views

Get all managers for a user - company hierarchy structure

How to get a list of all managers for a users? Example: User A reports to user B User B reports to user C User C reports to user D (CEO) and top of the hierarchy. By giving user A I should get: [B,...
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1answer
40 views

Using flow to get folder metadata

I'm using SharePoint to track assets, and each asset is configured as a "Document Set". This allows me to set properties for each set of documents at the Folder level, such as manufacturer, required ...
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1answer
29 views

Flow to delete files in SharePoint sub folder completes but files not deleted

I created a Power Automate flow to delete files every 5 minutes from a subfolder in a document library. It runs successfully but does not delete any file. Below are the two flows that I tested, none ...
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1answer
27 views

Creating repeating all day events with Flow

I'm using a Flow to copy events from a calendar in one site to a calendar in another site. It is triggered on Item created or modified, then puts a rest call to get the item information (there are ...
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29 views

Copy All Day event with MS Flow

I have a SP online site using an events calendar and a flow which is trying to copy an event from a different calendar to my current calendar. The flow works fine for events with limited time. For ...
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1answer
115 views

Flow to copy calendar items from one site collection to another

Due to lack of a built-in Modern Calendar interface and our corporation's restrictions on what we can do within the sites in our tenant, I'm trying to build a Flow in Power Automate that copies ...
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1answer
11 views

Do MS Flow approvers need edit access to the SharePoint item triggering the flow?

I'm re-creating a SP Designer 2013 workflow in MS Flow. An important feature of the original workflow was replacing the default permissions to the list item as required by the business logic. Before ...
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1answer
13 views

Flow with For a Selected File Trigger Passes not Info about Item

I created what should be a simple Flow: user selects doc in doc library, clicks Flow>FlowName. It prompts me to add approver emails which I do. The flow works great, but I cannot get any info about ...
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1answer
28 views

Countdown Timer - When it reaches 0 change to highlight it? [closed]

When I use the countdown timer (app) it gets to 0 and then counts up, there is no visual clue that its now late. I cannot add JavaScript, and can only use certain apps. Is there a setting I can get ...
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1answer
27 views

Filter Get files (properties only) returning errors

I have two document libraries, one for working documents (word, excel, etc...) and one for published documents (pdf's). I have created a Flow to convert the document to pdf. Generally, it works. ...
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1answer
15 views

sharepoint designer workflow: is it possible to trigger actions when a file is minor and when a file becomes major?

I know I can achieve this with approval by putting the approval status as a condition, I was wondering if there is a way to say than when the file is 1.2, 3.5 or 6.99 to do an action and when it is 3....
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1answer
29 views

Problem after global migration from MS Flow to Power Automate

After Migration from Microsoft Flow to Power Automate, The "Use data from Office 365 Outlook" option in Flow Test has been removed. It was on Test Flow button. After migration it's disappeared. Can ...
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1answer
56 views

How to build a dynamic form

I have a need to create a form that will collect data, optionally email someone based on the contents of that data, and put the data into a list. My thought was MS Forms -> Power Automate Flow -> ...
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1answer
21 views

Filter Array from Get Items step on lookup field

I am having trouble with this filter array step... @equals(triggerBody()?['Item_x0020_Received']?['Value'], item()?['Item_x0020_Received']?['Value']) which comes from a Get Item step. The table that ...
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1answer
38 views

Have the Approver show as the modified person in Flow/PowerAutomate

Currently I have a flow running but the Modified column only show my name because I am the flow creator. I want it to update with the approver's name instead. I tried to use HTTP Request to ...
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1answer
46 views

HTML & CSS Table format in approval email template in sharepoint powerautomate

How to prepare a HTML & CSS based table format with all required information in approval email template using power automate?
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2answers
42 views

Making a SharePoint 365 summary table

OFFICE 365: I am trying to generate an Inventory Summary table (list) with data the comes from three other SharePoint lists on the same site. I have a Procurement list, Inventory Receipt List, and an ...
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2answers
21 views

Update Hyperlink in SharePoint list

I am trying to update hyperlink on SharePoint list with MS Flow, but I am getting error: The property '_metadata' does not exist on type 'SP.FieldUrlValue'. Make sure to only use property names ...
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1answer
47 views

How to use a variable inside a Power Automate expression

I'm trying to work with the setProperty function in order to edit a JSON body during the execution of a flow, here is the expression: setProperty(X, 'Y','bla bla 123456789' ) while X is the json Y ...
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0answers
39 views

Help w/ Executing MS Flow from an SPFX Command Extension Button

I have a manual trigger Flow setup that gets a SharePoint List, creates an HTML table of the list and formats it, then emails it to some people. I have gone through all the Microsoft documentation to ...
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1answer
32 views

Change Flow to Automate in Sharepoint Online

After change from MS Flow to Automate Microsoft Disabled one test parameter. Now there are only two test option - Where is the third option? How to re-run Workflow with last data? Please help.
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3answers
65 views

Filter emails in a support shared mailbox

I want to use a support shared mailbox to receive customer complaints in a company. When I receive an email in the shared mailbox, a flow is automatically executed. How to make sure to execute the ...
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1answer
43 views

Flow with SharePoint Online

I have a list where I'm running a workflow created on MS Flow. I am using "start and wait for approval action" for an approval process. But with the approval, I also want to give the feature of ...
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2answers
44 views

Custom Forms Solution for SharePoint Online

Looking for feedback from the community. has anyone use a forms solution (3rd Party) that is not too expensive and can do following: (The PowerApps solution is coming out to be too expensive with the ...
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1answer
90 views

Save as draft functionality on SharePoint online list form

On SharePoint list, normal we have Save and Cancel option when user fill new form. User want one more button "Save as draft". So user can fill form with some data and then after user need to fill data ...
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25 views

Power Automate - how to match two multiselect lookup columns?

I have a Sharepoint library ('Documents') where we can add multiple topics per document. The topics are managed in separte list ('Topics'). There is also a list 'Alerts' where users can select for ...
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1answer
51 views

Power Automate and SharePoint Online

I have created a library and added several folders in it (SharePoint Online). Whenever a document has been uploaded or edited, I would like to receive an email with a button/link to that document. But ...
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2answers
54 views

View Perticular List Item MS-Flow History

I'm trying find the way to identify the MS-Flow instance history which was ran for particular list item in SharePoint Online. I found this post View SharePoint Item\Document Flow history for which ...
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0answers
35 views

How to use Microsoft Flow update file properties in Picture type column in sharepoint document library

How could I use MS Flow to update file properties which is in "Picture" type? I search some using REST api but they are updating list item properties, how could I apply the same method in document ...
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2answers
67 views

Approaches we can follow to grant certain users permission on a list item based on a multi-values People or Group field

I have a custom list inside SharePoint online site collection. and i have the following requirements:- Allow all users to submit new items, but they can not view any item (even the one they have ...
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1answer
19 views

How trigger one flow for all lists in my site

Good morning, I am looking for a way to create one flow that handle all creation and update event in all my lists, in other words I want to create on flow that have a trigger "When an Item is created ...
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1answer
48 views

Trigger flow inside SharePoint

I created a flow from my SharePoint library - Flow -> Create flow. The flow takes a Word Document template and populates it with input from the user (manually trigger flow). It works, but I can only ...
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1answer
42 views

Approaches i can follow to automate creating sub-folders when we add a root folder inside our sharepoint online document library

I am working on a online document library inside out modern team site. and i want to automate the following:- 1- when a user create a root folder inside the document library, to create some sub-...
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1answer
12 views

Unable to add condition

How do I add condition in my MS Flow?I was always able to do that. It is only showing 2 options to add actions. Is there any change in UI. I am nowhere finding option to add condition. How do I add ...
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0answers
25 views

How can i get my list template Base ID

I am new to SPO, and currently i am trying to work in automating list creation when new client is created in "client's list", so i created my custom list, i save it as a template like it appears ...
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0answers
14 views

Email alerts for rejected Timesheet

Currently Project Online doesn't sends an email alert whenever a Timesheet or Timesheet lines gets rejeceted by Approver. I am trying to configure this using MS Flow/Power Automate. For that I need to ...
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1answer
30 views

SharePoint Daily Summary alert in Microsoft flow

Is there any way to get SharePoint Daily Summary alert in Microsoft flow? Below image is an example of the daily summary(several items redacted because of security concerns). So far i have been able ...
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1answer
44 views

can we automatically create a list from a previously created list template?

I have saved a list template in list template gallery. I want to use Microsoft Flow to create a list from the template. Is this possible? Otherwise, can I customize the list during creation in Flow. ...
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0answers
23 views

Can Microsoft Automate (aka Flow) get Email Addresses from an Office 365 “Security” Group?

Can Microsoft Flow/Automate (on behalf of SharePoint) retrieve the email addresses from members of a "Security" type group in Office 365? So far I've tried: Using the Office 365 Group connector's "...

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