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Questions tagged [flow]

Microsoft Flow is a public cloud service to help individuals and teams to set up automated workflows.

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11 views

Need help on flow expression syntax correction

I have a flow expression formula for one of the date columns as: addDays(startOfMonth(addToTime(triggerBody()['DueDate'],1,'Month')),sub(dayOfMonth(triggerBody()['DueDate']),1),'yyyy-MM-dd') In ...
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22 views

New with MS Flow. Just can't get it to work

I need a very simple flow that sends a recurring e-mail at a given interval. Say I want to generate a ticket every third month for some recurring task. I am testing right now that it sends an e-mail ...
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1answer
42 views

Update SharePoint Online item build-in fields via Microsoft Flow

Is it possible to update SharePoint Online build-in fields (like "Created by") by using Microsoft Flow? When creating a new flow and using step "Update file properties", I can only select values to ...
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1answer
16 views

Flow does not read the field 'approval status', is there a workaround?

As things are, Flow does not 'read' the standard approval status of a SharePoint list. I do not want to turn the 'Approval status' into a choice field just to get the Flow working. Is there another ...
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13 views

SHAREPOINT TASK LIST WITH RECURRENCE FIELD?

I'm trying to add the recurrence field on a sharepoint task list. Is there any way to import the recurrence field from sharepoint calendar and implement it on our task list?
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19 views

502/503 Error In Microsoft Flow, Create List Item Action

I have a flow that reads items from a custom connector. Then an Apply to Each creates items in a list in SharePoint. This flow runs nightly. There are about 3300 items created successfully. The flow ...
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1answer
8 views

Update only few columns in Microsoft Flow

I am trying to use the activity "Updated Item in SharePoint list" activity in the Microsoft flow catalogue. The case is I want to only update a few fields for example a Status column. The problem is ...
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0answers
12 views

Email alert to contain full details of list item created

I have created a basic workflow that sends an email to a specific person when a new item is created. However, this person wants all the details of that list item in the email. (They don't want to ...
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1answer
24 views

get approval from manager before sharing SP document using Microsoft flow

Is there any way to trigger Microsoft flow when user share SharePoint document?
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1answer
35 views

Managing who can create Flow & PowerApps for our sharepoint lists

We have a classic team site collection inside our sharepoint online tenant. and i am trying to prevent contributor users from creating PowerApps and Flow for the sharepoint lists. For example we have ...
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13 views

What parameters need to be listed for HTTP Request

I need assistance to determine what the 'Request Body JSON Schema' should be, to allow Flow to trigger via HTTP request to pass the List Item ID as a query string parameter. I am working on a list ...
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7 views

Flow does not update the Approval status or Approver Comments in a list

Trying to find the easiest way to have Flow working with a normal SP list with standard approval mechanism. The first email is sent to approvers that takes them to the Item to approve (with the ...
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1answer
29 views

MS Flow runs one hour later

Hi I have a flow that runs once an item get updated in a SP list. The list has a date/time column and one yes/no. So when the user create a item, he/she set a time when the yes/no column will get ...
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1answer
21 views

Checking if “Hyperlink or Picture” column is empty in sharepoint flow

I have a Hyperlink or Picture column in sharepoint online list named "Document Link" I am creating a flow where I need to check a condition if this column is empty or null. I have tried few things but ...
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0answers
29 views

MS Flow Approval from SharePoint failing

I have a MS Flow Approval process which is triggered via a selected file in SharePoint. The flow should be: User Selects file and triggers flow Flow Approval process starts which emails manager for ...
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0answers
13 views

Sending digest email every monday for tasks due in next 15 days

I am looking to automate an email alerting process for sharepoint online task list. I am working with SharePOint online and using OOTB task list not a custom list. Below is how my task list will be: ...
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0answers
15 views

Flow to add recurring task with update due date not working correctly

I am working with SharePoint online Task List (OOTB). I have a flow setup that triggers when a task is marked as completed and if true it then creates another task as recurring task (all fields info ...
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1answer
35 views

flow unable to send digest email to more than one assigned to user for a task assigned

I have a flow setup on a SharePoint OOTB Task list (not a custom list) which lists tasks assigned to different users. The flow runs every monday and sends one email/consolidated email out to Assigned ...
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1answer
12 views

Managing Access with Flow

I'm currently working on a document creation/approval space for my employer. Documents are drafted in Sharepoint Online within a library that has restricted access, but individual items are to be ...
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2answers
34 views

SharePoint Designer support for sharepoint online sites

Does microsoft provides support for sharepoint designer to use in sharepoint online sites? we have multiple sites in sharepoint online environment that needs workflow what would be the best ...
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1answer
33 views

Microsoft flow send email every day at 12:00 PM

Hi I add to my flow delay to to send email: When I have only startOfDay(utcNow()) flow return 2019-02-15T00:00:00Z But I need send email every day at 12:00 PM, so I need add 12 hours to time. ...
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1answer
24 views

Email from flow is not triggered when user who created it gets deactivated

What can I possibly do? Emails stopped working.
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1answer
39 views

Build a workflow when new list item is created

I am using SharePoint Online and trying to create a workflow using flow. But not sure if it's even possible or if my skillset is just to low. I would like to build something that will email based on ...
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1answer
36 views

Trigger email to send when SP list item is modified with or with an attachment

I created a flow that will trigger an email when the status of a list item is changed to "reply." The issue I am running into is some list items include an attachment and some do not. The original ...
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1answer
23 views

converting certain words in file name to upper case for all files in document libary

I am looking for a powershell or may be flow approach to convert certain words used in Sharepoint file name to upper case. For example,a document library contains about 200 files. Each of these files ...
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1answer
61 views

converting certain words in file name to upper case for all files in document libary

I am looking for a powershell or may be flow approach to convert certain words used in Sharepoint file name to upper case. For example,a document library contains about 200 files. Each of these files ...
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0answers
14 views

Added Column to SQL table but not showing in Microsoft flow

Apologies as this is probably something very easy but I can't for the life of me find it. I've created a flow which connects to an azure sql database successfully, It creates records and updates them....
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1answer
18 views

Trigger Microsft flow mutilpe emails

I have a requirement to trigger a same flow for multiple emails For example, I have a 50 emails (Outlook or Office 365 account). I want to build a flow which should be triggered when the user sends an ...
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1answer
30 views

Microsoft Flow for 10 Approvers Chosen Randomly with sequential workflow

I am trying to build workflow in flow with 12 approvers. Lets assume approver 1, approver 2, approver 3, approver 4, approver 5..... Now when user choses to select approver 2 and approver 5 and ...
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1answer
30 views

Work email field is empty in sharepoint group

When a create a group a put the members of it inside the group. If i look at site permissions (in members group) there will be only one "user" (Ad group) with the same name of the office 365 group ...
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2answers
50 views

Increment column then reset to 1 every day

So I'm doing a ticket number system, and I need an increment column from 1 to num of items in that day, so it should reset to 1 every day. Is there any way to do this with using only sharepoint ...
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1answer
25 views

Run Flow in the order of creation of list items

I have a list that contains site provisioning tasks. One task per record like: create site apply template grant access The records are added in this order by a PowerApps app. I added a flow to the ...
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0answers
44 views

How to retrieve a column field to use in actionParams when using a format action in JSON - MS FLOW

I'm working on have to trigger ms flow from a link in sharepoint via the modern UI list. I can trigger the link and it fires the flow but instead of hardcoding the flow GUID i want to store them in a ...
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1answer
19 views

Is there any trigger to know if an attachment from an item in a list is downloaded?

So I'm planning to make a sharepoint list system (with microsoft flow). There's this case, if someone downloaded an attachment from an item, there's this status column that'll change text to "File ...
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4answers
47 views

Sharepoint Online, Follow-up WorkFlow is it possible?

I need to create a workflow on SharePoint online, that automatically sends an e-mail to the user when a new item is added on a list The problem is that I need the Sharepoint to take the "e-mail ...
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2answers
56 views

Sharepoint Online Site Columns not available in Flow Dynamic Content

I have created a site lookup column (with 2 additional columns) on my parent site. I'm using this site lookup column on a list in a child site to populate location. I have created a Flow to send an ...
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1answer
64 views

Why can't PowerApps see my Custom SharePoint Lists?

I've been working on a PowerApp which uses SharePoint Lists to store its data. When I manually create the lists within SharePoint, I can see these when adding the Data Source in PowerApps - however, ...
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0answers
80 views

Send a Happy Birthday email to employees on their birthday [closed]

I am very new to sharepoint and am trying out the workflows. I faced some difficulties in building a workflow where it can send happy birthday email to employees on their birthday. Hope to get some ...
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1answer
31 views

Automate storing of Outlook emails (not just attachments) to SharePoint Online document library

I have a SharePoint Online environment and am trying to automate the process of storing Outlook emails with a particular subject or emails in an Outlook folder to SharePoint Doc Lib. I am trying to ...
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1answer
45 views

Change a document metadata when it's not checked-out using Flow

I need to start a flow when a document in a SharePoint online document library has been checked in. The responsible is added to the metadata of the library. The flow checks if the responsible is ...
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1answer
61 views

Trigger Flow when document in SharePoint has been checked-in

I need to start an approval when a document in a SharePoint online document library has been checked in. The approval must start when the editor is not equal to the responsible of the document. The ...
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1answer
28 views

Unable to locate LInk to Item card in Flow Send an email body

I am working on SharePoint 2013 on prem. Using an on prem gateway, I have flows setup that sends alerts out to different people. The issue I am noticing is, the 'link to item' card is missing from the ...
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2answers
177 views

Send HTTP Request error in Flow (Invalid JSON)

I am creating a flow right now that will create pages every week. The thing is, im using the "Send an HTTP request to sharepoint" to create the pages. Below you can see that part: The problem is, ...
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1answer
55 views

Comparing Nintex forms and flow to MS Flow/Power Apps Plan 2 [closed]

My organization recently implemented O365 with an E5 license. As I have been learning about and have been working with MS Flow, Forms and PowerApps I have encountered some of the limitations that they ...
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1answer
31 views

Email Attachment in SharePoint Online

In SharePoint online, is there a way to send attachment with email on item created in List/Library. By using MS Flow ? JSOM Code? SharePoint Designer Workflow? No third party tool.
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1answer
28 views

Append Custom list comments from email

I'm trying to setup a form of email piping in SharePoint online for my helpdesk ticket system (custom list). i.e. if a user replies to an email from my workflow to advise a ticket has been raised,...
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1answer
35 views

Submit Form Response to SharePoint List isn't updating SharePoint List

I'm built a simple Microsoft flow that is taking responses from a form and places the responses into a SharePoint library. Trigger: When new response submitted (forms trigger) - this is set to the ...
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1answer
14 views

How to store user profile photo in list using Microsoft Flow? elaboration on solution

original question that wont let me comment on or expand on... How to store user profile photo in list using Microsoft Flow? How did you get the code <img src="data:content-type-value;content-...
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1answer
27 views

How can I create a flow to change a content type after an item is created or modified, without giving people the ability to change the content types?

So I have a flow in place where an item's content type changes from "Item" to "Edit item". The plan here is when someone submits a new item in the list, the next time someone goes to edit that item ...
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1answer
22 views

WebTemplate for 'saved sites a template'

I am using MS Flow to POST a HTTP request to SharePoint to create a Sub site when an item has be entered into a list. I want to create this sub site using a site template I have saved. I am trying ...