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Questions tagged [external-users]

External users are external to the organization. These users are normally not part of the Active Directory and are stored mainly on SQL databases.

2
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2answers
32 views

Change external sharing options with PowerShell on tenant level

Is it possible to view and change the external sharing options on tenant level with PowerShell? I mean these: https://docs.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off I looked at ...
0
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1answer
22 views

Export a complete list of sharing created into SharePoint online

I need to export from SharePoint Online (365) a complete list of all links of sharing created in the past. I need it to verify if external users can access to some files on SharePoint. I already ...
0
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1answer
29 views

How to make SharePoint Extension available for external users?

I need my SharePoint extension (.sppkg) that runs in New Experience mode to be available for external SharePoint users. Is it possible to achieve?
0
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1answer
24 views

SharePoint sharing invitation - users shouldn't see each other

When adding a user to a group the default option is to send an invite by email. While this is great it's by no means great that the invite is sent as a single mail with all users in the "To" field in ...
0
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1answer
19 views

External sharing what permissions are needed?

I have a site collection where external sharing is activated. My admin user can share files and folders externally with no problem. However the normal users (Within my organisation) don't seem to have ...
1
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2answers
28 views

Its possible to use SharePoint site for External users?

If i shared a SharePoint online site with external users(Gmail,Hotmail or organizational account) its possible to access the site without creating the Microsoft account? I have tried with gmail and ...
0
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1answer
40 views

Add/register external users to our office 365 without having to invite them inadvance to access a site collection

Usually when i share a site with external users, i do the following steps:- Enable external sharing on the related site collection. I add/share the external users email addresses to a site collection'...
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0answers
37 views

SP Online : flow for external user

Is there a way how to share flows to exeternal users? Or way how to give licences to external users? I need them to log in with microsoft account not with a organization account. Thanks for ideas.
1
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1answer
15 views

Control external access on tenant level

We are working with many customers accessing our sites. Our PO wants to make 2 groups, where clients from @xyz.com can only view content on your sites, but cannot download the files, regardless their ...
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0answers
18 views

SharePoint Online, Share to External using JSOM/REST?

Can I share file to external e-mail using js? Currently no way to do it?.. Best regards, Gennady
5
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1answer
269 views

Sharing “Allow Editing” grayed out

The "Allow Editing" setting is grayed out on the Share dialog for all files within a document library. Can someone please help me enable this? This setting can be checked under other document ...
3
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2answers
37 views

Listing of Users who have viewed a file

Is there a way to view which users have actually viewed a file.
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0answers
28 views

Site logo and logo link for external users

We have enabled sharing on a classic publishing site ( for authorized users) and when they log on the logo is not visible. I figured out that external users do not have access to Site Assets which it ...
2
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1answer
33 views

Can any user use the external user's site invitation link to access the site

I am working on sharepoint online inside office 365. and i configured the following setting for our site collection external sharing:- now let say i shared the site (add external user to the members ...
2
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3answers
808 views

Which accounts external users can use to access SharePoint sites

When sharing a sharepoint site with external users, i already know that users can use a Microsoft accounts, such as :- Hotmail account or if let say organization ABC123.com have office 365, then ...
0
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1answer
51 views

External Sharing for SharePoint Vs External Sharing for Office 365 groups

Now to manage external sharing for SharePoint sites, i have the "Sharing" link inside the SharePoint admin center, as follow:- I also have the sharing per site collection, as follow:- Now our ...
0
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2answers
35 views

Share SharePoint site documents with external users

So, I know there is a way to share 'regular' folders and files with external users without sign-in. Is there a way to do this with sites? For example, I have a site: https://mycompany.sharepoint....
2
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1answer
41 views

SPO External Sharing - authenticated users

We are sharing a SPO site collection to an external user domain. When we add the external users to a SharePoint groups, an invitation has been sent to the user using which the user can login to SPO ...
1
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0answers
38 views

Sharepoint Online - External User Share

I am having some issues sharing a wiki made on sharepoint online 365 to external users. Some information, the site I am trying to open access to is a subsite of my main sharepoint online site. It is ...
0
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1answer
40 views

Know who sent External Access invites

Is it possible to know who invited external users in SharePoint online sites, files, etc? Once the external account has been created, I cannot see any way to know that, unless I am missing something. ...
2
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0answers
154 views

Signing in Guest (External) users in Multi-tenant Azure AD registered App

We have an app to consume SharePoint data that authenticates users using OAuth2 and App Registration in Azure AD. The app is multi-tenant as it should be available for multiple customers. Everything ...
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0answers
16 views

Access for external employees suddenly no longer possible

external is added to list and does not appear in this list. the external had already accessed and was able to edit the documents, etc., this access was suddenly no longer possible for no apparent ...
0
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1answer
145 views

Sharepoint Online - External User and Person (people picker) issue

All, got an issue with the above, my external users can suddenly no longer add their names into a sharepoint online list. The people picker resolves and finds them. But then you get “this field can ...
1
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1answer
578 views

Sharepoint Online- Fillable form for external users

I'm new to Sharepoint Online (and SharePoint in general) and have a question about external sharing. I would like to create a form that would need to be filled out by multiple different users and use ...
0
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1answer
114 views

How to Share SharePoint 2013 sub-site with external users

If I try to add external users other than my domain I am getting an error "you are not allowed to add external user". I could not find any settings in central admin. There are settings instruction for ...
0
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1answer
24 views

External users should able to submit data in the SharePoint Online

I used to work with SP2010 and with external users. Most of my applications the users just login in the site collection and submit data as long as perssion allowed them. I want the same scenario in ...
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0answers
124 views

Workflows and Forms for External Users

I'm working on collecting a series of workflows which need to be created to meet business needs throughout the functional areas of the company where I work. There are a few of these so far which would ...
1
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1answer
91 views

Can we create external users accounts inside our office 365, before sending them invitation to access the site collections

I am working on an Office 365 sharepoint online, and for sharing certain site collections i want to set this option:- But for some external users, they do not exists inside our office 365 users. ...
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0answers
39 views

What is the most secure and reliable way to enable external sharing for 2 users inside a sub-site

I have 5 site collections inside our office 365, where inside the tenant level i disabled external sharing and as so the external sharing on the 5 site collections were disabled. Now our customer want ...
0
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1answer
54 views

Issue to open Page by External user

I have a site in Office 365. I have enabled External sharing on site collection. I have shared one folder of "Documents" library with an external user. When I try to open the link (which I got in ...
2
votes
0answers
109 views

SharePoint Online Access Requests for Users not in Directory

We have a requirement for users not in our O365 tenant to be able to submit an access request to our SharePoint Online site. Normally, if a user in a tenant doesn’t have access to a site, they will ...
0
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1answer
16 views

Allow folder access to an external employee

I have a full 365 license and I want to create a folder for external employees so that they can store and share their documents. Is there a way to do it without having to pay for extra full licenses? ...
1
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1answer
413 views

External users' limitations inside sharepoint online sites, regarding cross-site querying and search

I was reading this article about External users in SharePoint online:- https://blogs.technet.microsoft.com/lystavlen/2013/04/14/understanding-external-users-in-sharepoint-online/ and the author ...
0
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1answer
228 views

Members users are not able to share a site with External users

I am working on sharepoint online tenant, and i am unable to allow member users to share the sites with external users. here is what i tried:- inside the tenant we are allowing external sharing + ...
2
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3answers
626 views

Will sharing and inviting external users to use office 365 SharePoint online, can be done without paying additional license fees

I am having the following problem in understating how the license for sharepoint online works when it comes to external users sharing. now i heard many customers mentioning the following:- They want ...
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0answers
123 views

Confusing markups and links for the “Share” & “Get Link” between the Classic experience and Modern experience

Seems in sharepoint online not only the differences between "Share" and "Get Link" is confusing, but also accessing those options inside the Classic experience and Modern experience is confusing. For ...
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0answers
66 views

When i try to specify the “Who can share outside your organization” inside Office 365, I got a miss-leading popup “Once sharing is turned on here,…”

I have an Office 365 tenant, and inside the Sharing setting, i want to check the following choice:- But trying to check this checkbox, have raised the following popup:- Once sharing is turned on ...
0
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1answer
49 views

What is the relation between Sharing setting on the tenant level and the Sharing setting inside the site collection level

I am a bit confused if there are any relation between the 2 sharing options:- Sharing on the tenant:- Sharing on the site collection:- Is the sharing on the tenant covers only sharing to external ...
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0answers
392 views

SharePoint sync error for external user

I am trying to get an external user to be able to Sync our SharePoint site to their computer but they get an error. They are part of the Team Site member's group. When they press the sync button ...
1
vote
1answer
29 views

Sync a shared SharePoint site

Is it possible for an external user to be able to sync a shared SharePoint site to their computer?
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2answers
37 views

Available approaches we can implement inside SharePoint Server 2013 On-Premises to allow external user (non-AD) to login and use our sites

We have the following inside our sharepoint server 2013 enterprise on-premises:- An enterprise Wiki Site collection, which have enterprise wiki sub-sites representing our customers. Now, we want our ...
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2answers
446 views

External sharing failed for documents that are required to be checked out

We are using SharePoint online. I have the setting to require check out before a document could be edited on a document library. When I try to share this library with an external user it gives error. ...
0
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1answer
728 views

Sharepoint Online modern ui page hide components

i'm creating an external site for sharing documents with our customer. I have: Create an external site; Add external user to Site Member Users with "Collaborate" Permission Make the document folder ...
1
vote
1answer
98 views

How to share SharePoint website externally?

I'm having issues on next steps to take... I'm currently working on this client exchange portal for our company. Our goal is relativity simple - to have external users sign in and upload documents to ...
1
vote
1answer
50 views

Issues with sharing a list entry with an external user

I have a list on SharePoint Online. When I create a new list entry, I share it with an external user (who doesn't exist on my tenant) to edit it further. I am facing two issues: When I send a link, ...
1
vote
0answers
140 views

Cannot Share Document With External User

We have an Office 365 Business Premium plan that I've been learning as I go along setting it up. I'm in the process of setting up SharePoint sites and folders to store our shared information by ...
2
votes
2answers
70 views

show different navigation for internal and external users

my scenario: my internal users navigation shows up a list of companies(document library) which they can use without any restrictions. But for my external users only a certain company is shared to them ...
2
votes
1answer
2k views

Sharepoint Online External sharing not working

I have enabled external sharing for a clients Sharepoint Online site. I have selected allow sharing with external users and through anonymous links in the Sharepoint administration. I did the same ...
1
vote
1answer
40 views

SharePoint site with with external sharing

I'm creating a SharePoint site for our in-house users - they should be able to access the site, create folders and content but otherwise not be able to alter user permission or site design - they ...
1
vote
1answer
265 views

Adding External User to Sharepoint online

I have read the other questions related to this but none of the answers provide a detailed explanation. I have a requirement where we have to create membership for external vendors so that they can ...