Questions tagged [external-users]

External users are external to the organization. These users are normally not part of the Active Directory and are stored mainly on SQL databases.

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15 views

hide domain name Teams participants keep only their names

In order to guarantee the anonymization , participants are asked to hide the name of their company to which they belong in the "Teams URGENT !!!
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If we add some presentation using modern web parts, can we prevent external users from copy, print or download the presentation

We added some presentations using modern web parts mainly File Viewer modern web part, can we prevent external users from copy, print or download the presentation directly from the web part? or if ...
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allow external users to access shared files using one-time access code instead of login, is this supported/possbile

We have a SharePoint modern communication site >> and using a site admin >> i shared a file with external user >> by selecting the file >> click on Manage Access >> ...
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17 views

SharePoint online Unable to share wiki pages

I want to create a SharePoint wiki where site members and external users can contribute. when I create a wiki page even site members are not able to access wiki pages while site pages under the same ...
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3answers
92 views

Generate a List of External Users for SharePoint Online

Is there a way to generate a list of all External Users for the Entire SharePoint Online Tenant?
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45 views

Can external users benefit from our Organization Assets Library

I created a document library to be used as organization assets library for our organization as mentioned in this link @ https://docs.microsoft.com/en-us/sharepoint/organization-assets-library .. and i ...
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1answer
33 views

Anonymous Users SharePoint Online

A user has reported a concern that 'Anonymous Users' is visible at the site collection level. I don't know why its visible or how it has happened. First I thought it could be related top external ...
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2answers
115 views

Searchbox missing for external users in document library

When I share a folder with multiple subfolders (read access) in a document library in Sharepoint online with an external user. Is it possible for an external users to search in the document library ...
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2answers
45 views

Using CSOM can i ensure the user using the login user id instead of the login username

I have the following CSOM code inside my remote event receiver: ListItem listItem = context2.Web.GetList(context2.Web.ServerRelativeUrl + "/lists/Assets").GetItemById(listItemID); context2....
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1answer
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Why we have 3 places to manage external sharing for out MS Teams

Inside our Office 365 we have 3 places to manage the external sharing for MS Teams, as follow:- Inside the modern team sharepoint site that got created Inside the Team's Org-wide setting >> ...
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2answers
162 views

SharePoint Online - Random search results missing for external users

Problem: We are experiencing some strange search results for our external users in our tenant. Internal users will for example see 9 documents in a search result, while external users for example only ...
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1answer
211 views

SharePoint Online notifications to external user permission issue

My goal is to enable e-mail notifications to external users in SharePoint online. This is done with success with admin account. But if a regular user inside the organization want to set up ...
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1answer
224 views

Make spfx webpart working for guest users

I made a simple hello world spfx web part by following the tutorial on the MS page. I published it, presented on my sharepoint online page and happy. But looks like, it only works for internal users. ...
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1answer
325 views

Flow: get shared users from shared folder - sharepoint online

We need to get a list of all external users (their e-mail) who have access to a specific shared folder. We must archieve this with a Power Automate Flow. I just tryed to do this, with "get file (...
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272 views

Can Site Visitors (NO edit permissions on site & document library ) share files with external users (anonymous users)?

Can Site Visitors (NO edit permissions on site & document library ) share files with external users (anonymous users) ? I tried many options and it seems users with Edit rights only can share the ...
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1answer
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switch to classic view for invited users

We need the classic view because it shows a cookie based popup, this already works with a script-editor webpart, unfortunately modern view doesn't allow scripting. Asking for any other solution? Our ...
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1answer
1k views

OneDrive External Sharing Does not ask for access code

We have a guest user with non-microsoft account. While sharing link with "new" guest user(with whom document has never shared in the tenant), it asks for "Send Code" and user can access successfully. ...
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1answer
204 views

Can we force the “Allow only users in specific security group to share externally” to only work with sharepoint and not on onedrive

As per my knowledge if we define that only users inside specific security group can share with external users, as follow:- then this will be applied to SharePoint sites + onedrive personal sites. now ...
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1answer
16 views

Sharepoint online - configure internal user whit @mydomain account as guest

We are hiring a new contributor who must have a corporate account. Beacuse is like an outsider, we don't want him accessing the company intranet. With corporate account any user is added to the "all ...
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2answers
19 views

Access Denied to guests

For some reason when I add a guest to a group they seem unable to access SharePoint. I haven't changed any settings? Why they get access denied screen?
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1answer
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How to change the account association for external users?

A site was shared with an external user, bob@company.com. But, when they clicked the link to accept the invitation they were at home logged into their personal account, bobathome@outlook.com. Of ...
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312 views

How can the permissions for all external guests be managed?

I have a question regarding external guests and their permissions management. I have created a public SharePoint Team Website and created external guests. I have the following users, which I can use ...
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2answers
4k views

Trouble with downloading a large number of files from SharePoint

I have an external partner account that wants to download a large GIS data set from our SharePoint. The data set is about 13500 files and is around 43 gb in size, and is housed within a folder. When ...
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1answer
423 views

External Users: Randomly Access Denied

I have a number of external users in an external users' permissions group, which has access to a specific library in a larger site. They don't have access to the full site. For most users this works ...
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1answer
731 views

Grant permissions to all external users on Client Side Assets library in App Catalog site

I have a SPFx web part added to my page in a modern SharePoint site. External Sharing is enabled in my modern site and I need to grant at least "Read" permissions to every external user on "Client ...
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1answer
41 views

How do I allow people search for files within an anonymously shared folder?

I've got an absolutely massive folder of GIS data that I'm sharing via SharePoint. Each folder within the top level folder has about 7000 files in it, and it's clear that you won't be able to find ...
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2answers
528 views

Search within SharePoint Online Site for External Users

Be given a SharePoint Online Modern website with 25 pages. The complete website is shared with external users over external Mail Address (Microsoft Account). If external users use the search box on ...
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1answer
1k views

Powershell Script to Remove Sharing Links After 90 Days

I'd like to know if it's possible to create a script to check a library for all guest access links (authenticated, not anonymous) and if they are older than 90 days, remove them. So for each folder ...
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1answer
51 views

Remove Permissions Panel

How to remove permissions panel option from view? I'd like to be able to setup where when an external user logs in and on the documents page, they cannot see which members are part of the group, nor ...
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3answers
137 views

Turning off external sharing on a site, but enable it on a doc library

Is there a way to turn off external sharing on a SharePoint site, but enable it on one document library or two? I have SharePoint Online modern team site, where I need to allow external users to add ...
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1answer
44 views

Sharepoint Online: Enabling search within a shared folder for external users

I have shared a specific folder with an external user, allowing them to edit. When creating the sharing link, I selected "Specific people" and entered their email address - the link works, they verify ...
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1answer
26 views

external users can't access to one specific site collection

I created the external User in Azure, when i give access to this user in the Site Collection "A" it say "Access denied" but when i try with another site collection it work! so the problem i think is ...
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1answer
171 views

SharePoint Online, turn off user access approval

Can I disable this approval feature? I need to instantly give access for external user (I am admin). On the other hand - I don't need members to give access, so unchecked these two checkboxes I ...
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1answer
18 views

What does “Network” inside yammer refer to? is it similar to “Everyone except external” sharepoint group

When creating new yammer groups we got 2 options, "Internal" & "External" groups as follow:- and inside the Internal group >> we got a text saying that anyone inside your network can view ...
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1answer
147 views

Converting Internal Yammer group to External Yammer group and Vice versa

When creating new yammer groups we got 2 options, "Internal" & "External" groups as follow:- Where most of the groups we have created are internal groups, but currently we ...
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0answers
457 views

What will happen if we re-add a deleted guest account, can the guest account access the sites shared with him previously

I have the following case inside our office 365 & sharepoint online:- I have a classic team site collection which contain 40 sub-sites. the site collection allow sharing with external users (...
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1answer
81 views

sharing with external users via powershell

The tenancy is set to Allow users to invite and share with authenticated external users and it works for site collections created from the admin center. I am trying to set a communication site to the ...
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1answer
705 views

Get all External Users of a SharePoint site using CSOM Powershell

i want all the external users of a SharePoint 2013 site using powershell CSOM or C# CSOM as we dont have tenant admin rights to use Connect-SPOservice command. Is there any script in PnP or CSOM to ...
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1answer
143 views

Force download of Word Document external shared link

I am working with a member of HR that is attempting to share a Word Document file with applicants. I have genereated them a externally shareable link and it works great for opening in Word Online. ...
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1answer
48 views

Sharepoint file sharing - external contact autofill

I have question about how to share files with external users. I wish that my contacts(external) will be auto-filled while typing the email/name. Below example with internal users: So overall: you'...
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653 views

Security Group invite external users to SharePoint site, generating Invite email

My organization uses Office 365 for email distribution lists and to host an internal SharePoint site for document storage. We currently use distribution list Groups to host the email lists. I now ...
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1answer
93 views

Is there any way to enable external sharing for the tenant-my.sharepoint.com domain with Sharepoint Online?

I want to enable external sharing for the tenant-my.sharepoint.com domain so that external users can see people's profile pictures, which are stored at https://tenant-my.sharepoint.com/User%20Photos/...
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25 views

Customizing “Welcome mail” when sharing with external users

Is it (still) not possible to edit the template used for the welcome mail external users gets when I invite them? I would like to make a few adjustments like adding our logo for instance.
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2answers
544 views

SharePointGroupID for PeoplePicker

I added my PeoplePicker like this: initializePeoplePicker: function(peoplePickerElementId) { // Create a schema to store picker properties, and set the properties. var schema = {}; ...
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3answers
4k views

Change external sharing options with PowerShell on tenant level

Is it possible to view and change the external sharing options on tenant level with PowerShell? I mean these: https://docs.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off I looked at ...
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1answer
253 views

Export a complete list of sharing created into SharePoint online

I need to export from SharePoint Online (365) a complete list of all links of sharing created in the past. I need it to verify if external users can access to some files on SharePoint. I already ...
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1answer
426 views

How to make SharePoint Extension available for external users?

I need my SharePoint extension (.sppkg) that runs in New Experience mode to be available for external SharePoint users. Is it possible to achieve?
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1answer
115 views

SharePoint sharing invitation - users shouldn't see each other

When adding a user to a group the default option is to send an invite by email. While this is great it's by no means great that the invite is sent as a single mail with all users in the "To" field in ...
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1answer
35 views

External sharing what permissions are needed?

I have a site collection where external sharing is activated. My admin user can share files and folders externally with no problem. However the normal users (Within my organisation) don't seem to have ...
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2answers
469 views

Its possible to use SharePoint site for External users?

If i shared a SharePoint online site with external users(Gmail,Hotmail or organizational account) its possible to access the site without creating the Microsoft account? I have tried with gmail and ...