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Questions tagged [external-users]

External users are external to the organization. These users are normally not part of the Active Directory and are stored mainly on SQL databases.

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"Your organization doesn't allow sharing with users from this domain" error which is not true

My company runs a SharePoint tenant that is limited to sharing with certain domains--let's call the allowed domains backoffice (the internal user domain), frontoffice (technically a guest user/...
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SharePoint Online - External Sharing failed: Operation is not valid due to the current state of the object

The Goal Share one specific folder in a SharePoint site with an external user (outside of tenant organization) and include Edit permissions without the user needing a Microsoft account. My ...
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Third-party self-service Office 365 external users registration, any ideas?

need your humble advice to find any third-party out there that can do a specific job to allow Office 365 external users to do self-service registration of their account. a company has multiple ...
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Downloading library files options as external user

I'm a member of a SharePoint site as an external user and have access to a document library with lots of files/folders. I want all of this content downloaded for offline usage and sharing. I'm unable ...
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Prevent downloading, printing and copy/paste for External Users

Is there a setting inside SharePoint or Office 365 which grant external users access to SharePoint but prevents them: Downloading and Printing Documents Copy/paste functionality Thanks.
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Enable SharePoint 2019 On prem Google Authentication

First of all, sorry for my English! I have a site made in SharePoint 2019 On premises, and I need to enable Google Authentication, for external people. I have found this article, but it refers to ...
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2 answers
134 views

External User as SharePoint Administrator

We have added a new guest account and granted him the SharePoint administrator role. But when the user try to access the SharePoint online admin site, the user will get that external sharing is ...
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Get External User email address by API

I'm trying to use SP API to retrieve list of users / email addresses of users a Folder is shared with. I can only get the org. users with : _api/web/GetFolderByServerRelativeUrl('FolderPath')/?$expand=...
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SharePoint 2010 - Unable to add external user also check permission for external users who already has access

I got an issue where I am unable to add external users. When I try to resolve their names I get some random characters displayed ( i:0’fjdfp|dspryor), because of which I am unable to provide ...
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hide domain name Teams participants keep only their names

In order to guarantee the anonymization , participants are asked to hide the name of their company to which they belong in the "Teams URGENT !!!
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If we add some presentation using modern web parts, can we prevent external users from copy, print or download the presentation

We added some presentations using modern web parts mainly File Viewer modern web part, can we prevent external users from copy, print or download the presentation directly from the web part? or if ...
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allow external users to access shared files using one-time access code instead of login, is this supported/possbile

We have a SharePoint modern communication site >> and using a site admin >> i shared a file with external user >> by selecting the file >> click on Manage Access >> ...
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SharePoint online Unable to share wiki pages

I want to create a SharePoint wiki where site members and external users can contribute. when I create a wiki page even site members are not able to access wiki pages while site pages under the same ...
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3 answers
306 views

Generate a List of External Users for SharePoint Online

Is there a way to generate a list of all External Users for the Entire SharePoint Online Tenant?
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136 views

Can external users benefit from our Organization Assets Library

I created a document library to be used as organization assets library for our organization as mentioned in this link @ https://docs.microsoft.com/en-us/sharepoint/organization-assets-library .. and i ...
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Anonymous Users SharePoint Online

A user has reported a concern that 'Anonymous Users' is visible at the site collection level. I don't know why its visible or how it has happened. First I thought it could be related top external ...
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2 answers
303 views

Searchbox missing for external users in document library

When I share a folder with multiple subfolders (read access) in a document library in Sharepoint online with an external user. Is it possible for an external users to search in the document library ...
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Using CSOM can i ensure the user using the login user id instead of the login username

I have the following CSOM code inside my remote event receiver: ListItem listItem = context2.Web.GetList(context2.Web.ServerRelativeUrl + "/lists/Assets").GetItemById(listItemID); context2....
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1 answer
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Why we have 3 places to manage external sharing for out MS Teams

Inside our Office 365 we have 3 places to manage the external sharing for MS Teams, as follow:- Inside the modern team sharepoint site that got created Inside the Team's Org-wide setting >> ...
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2 answers
413 views

SharePoint Online - Random search results missing for external users

Problem: We are experiencing some strange search results for our external users in our tenant. Internal users will for example see 9 documents in a search result, while external users for example only ...
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297 views

SharePoint Online notifications to external user permission issue

My goal is to enable e-mail notifications to external users in SharePoint online. This is done with success with admin account. But if a regular user inside the organization want to set up ...
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566 views

Make spfx webpart working for guest users

I made a simple hello world spfx web part by following the tutorial on the MS page. I published it, presented on my sharepoint online page and happy. But looks like, it only works for internal users. ...
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Flow: get shared users from shared folder - sharepoint online

We need to get a list of all external users (their e-mail) who have access to a specific shared folder. We must archieve this with a Power Automate Flow. I just tryed to do this, with "get file (...
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3 answers
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Can Site Visitors (NO edit permissions on site & document library ) share files with external users (anonymous users)?

Can Site Visitors (NO edit permissions on site & document library ) share files with external users (anonymous users) ? I tried many options and it seems users with Edit rights only can share the ...
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switch to classic view for invited users

We need the classic view because it shows a cookie based popup, this already works with a script-editor webpart, unfortunately modern view doesn't allow scripting. Asking for any other solution? Our ...
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OneDrive External Sharing Does not ask for access code

We have a guest user with non-microsoft account. While sharing link with "new" guest user(with whom document has never shared in the tenant), it asks for "Send Code" and user can access successfully. ...
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Can we force the "Allow only users in specific security group to share externally" to only work with sharepoint and not on onedrive

As per my knowledge if we define that only users inside specific security group can share with external users, as follow:- then this will be applied to SharePoint sites + onedrive personal sites. now ...
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Sharepoint online - configure internal user whit @mydomain account as guest

We are hiring a new contributor who must have a corporate account. Beacuse is like an outsider, we don't want him accessing the company intranet. With corporate account any user is added to the "all ...
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Access Denied to guests

For some reason when I add a guest to a group they seem unable to access SharePoint. I haven't changed any settings? Why they get access denied screen?
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How to change the account association for external users?

A site was shared with an external user, bob@company.com. But, when they clicked the link to accept the invitation they were at home logged into their personal account, bobathome@outlook.com. Of ...
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3 answers
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How can the permissions for all external guests be managed?

I have a question regarding external guests and their permissions management. I have created a public SharePoint Team Website and created external guests. I have the following users, which I can use ...
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5 votes
3 answers
7k views

Trouble with downloading a large number of files from SharePoint

I have an external partner account that wants to download a large GIS data set from our SharePoint. The data set is about 13500 files and is around 43 gb in size, and is housed within a folder. When ...
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External Users: Randomly Access Denied

I have a number of external users in an external users' permissions group, which has access to a specific library in a larger site. They don't have access to the full site. For most users this works ...
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Grant permissions to all external users on Client Side Assets library in App Catalog site

I have a SPFx web part added to my page in a modern SharePoint site. External Sharing is enabled in my modern site and I need to grant at least "Read" permissions to every external user on "Client ...
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How do I allow people search for files within an anonymously shared folder?

I've got an absolutely massive folder of GIS data that I'm sharing via SharePoint. Each folder within the top level folder has about 7000 files in it, and it's clear that you won't be able to find ...
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886 views

Search within SharePoint Online Site for External Users

Be given a SharePoint Online Modern website with 25 pages. The complete website is shared with external users over external Mail Address (Microsoft Account). If external users use the search box on ...
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Powershell Script to Remove Sharing Links After 90 Days

I'd like to know if it's possible to create a script to check a library for all guest access links (authenticated, not anonymous) and if they are older than 90 days, remove them. So for each folder ...
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  • 163
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Remove Permissions Panel

How to remove permissions panel option from view? I'd like to be able to setup where when an external user logs in and on the documents page, they cannot see which members are part of the group, nor ...
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3 answers
197 views

Turning off external sharing on a site, but enable it on a doc library

Is there a way to turn off external sharing on a SharePoint site, but enable it on one document library or two? I have SharePoint Online modern team site, where I need to allow external users to add ...
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Sharepoint Online: Enabling search within a shared folder for external users

I have shared a specific folder with an external user, allowing them to edit. When creating the sharing link, I selected "Specific people" and entered their email address - the link works, they verify ...
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external users can't access to one specific site collection

I created the external User in Azure, when i give access to this user in the Site Collection "A" it say "Access denied" but when i try with another site collection it work! so the problem i think is ...
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  • 523
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SharePoint Online, turn off user access approval

Can I disable this approval feature? I need to instantly give access for external user (I am admin). On the other hand - I don't need members to give access, so unchecked these two checkboxes I ...
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What does "Network" inside yammer refer to? is it similar to "Everyone except external" sharepoint group

When creating new yammer groups we got 2 options, "Internal" & "External" groups as follow:- and inside the Internal group >> we got a text saying that anyone inside your network can view ...
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186 views

Converting Internal Yammer group to External Yammer group and Vice versa

When creating new yammer groups we got 2 options, "Internal" & "External" groups as follow:- Where most of the groups we have created are internal groups, but currently we ...
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2 votes
0 answers
569 views

What will happen if we re-add a deleted guest account, can the guest account access the sites shared with him previously

I have the following case inside our office 365 & sharepoint online:- I have a classic team site collection which contain 40 sub-sites. the site collection allow sharing with external users (...
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sharing with external users via powershell

The tenancy is set to Allow users to invite and share with authenticated external users and it works for site collections created from the admin center. I am trying to set a communication site to the ...
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Get all External Users of a SharePoint site using CSOM Powershell

i want all the external users of a SharePoint 2013 site using powershell CSOM or C# CSOM as we dont have tenant admin rights to use Connect-SPOservice command. Is there any script in PnP or CSOM to ...
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235 views

Force download of Word Document external shared link

I am working with a member of HR that is attempting to share a Word Document file with applicants. I have genereated them a externally shareable link and it works great for opening in Word Online. ...
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119 views

Sharepoint file sharing - external contact autofill

I have question about how to share files with external users. I wish that my contacts(external) will be auto-filled while typing the email/name. Below example with internal users: So overall: you'...
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837 views

Security Group invite external users to SharePoint site, generating Invite email

My organization uses Office 365 for email distribution lists and to host an internal SharePoint site for document storage. We currently use distribution list Groups to host the email lists. I now ...
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