Questions tagged [external-users]

External users are external to the organization. These users are normally not part of the Active Directory and are stored mainly on SQL databases.

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12 views

Access Denied to guests

For some reason when I add a guest to a group they seem unable to access SharePoint. I haven't changed any settings? Why they get access denied screen?
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0answers
15 views

External Guest User licensing demystified

To looking at demystifying: Active directory B2B licensing could anyone confirm the following please: The fact my guest users each have an Azure P1 license on their source tenant is irrelevant. On ...
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1answer
8 views

How to change the account association for external users?

A site was shared with an external user, bob@company.com. But, when they clicked the link to accept the invitation they were at home logged into their personal account, bobathome@outlook.com. Of ...
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31 views

How can the permissions for all external guests be managed?

I have a question regarding external guests and their permissions management. I have created a public SharePoint Team Website and created external guests. I have the following users, which I can use ...
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1answer
145 views

Trouble with downloading a large number of files from SharePoint

I have an external partner account that wants to download a large GIS data set from our SharePoint. The data set is about 13500 files and is around 43 gb in size, and is housed within a folder. When ...
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1answer
45 views

External Users: Randomly Access Denied

I have a number of external users in an external users' permissions group, which has access to a specific library in a larger site. They don't have access to the full site. For most users this works ...
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1answer
89 views

Grant permissions to all external users on Client Side Assets library in App Catalog site

I have a SPFx web part added to my page in a modern SharePoint site. External Sharing is enabled in my modern site and I need to grant at least "Read" permissions to every external user on "Client ...
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1answer
26 views

How do I allow people search for files within an anonymously shared folder?

I've got an absolutely massive folder of GIS data that I'm sharing via SharePoint. Each folder within the top level folder has about 7000 files in it, and it's clear that you won't be able to find ...
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2answers
55 views

Search within SharePoint Online Site for External Users

Be given a SharePoint Online Modern website with 25 pages. The complete website is shared with external users over external Mail Address (Microsoft Account). If external users use the search box on ...
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1answer
152 views

Powershell Script to Remove Sharing Links After 90 Days

I'd like to know if it's possible to create a script to check a library for all guest access links (authenticated, not anonymous) and if they are older than 90 days, remove them. So for each folder ...
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1answer
33 views

Remove Permissions Panel

How to remove permissions panel option from view? I'd like to be able to setup where when an external user logs in and on the documents page, they cannot see which members are part of the group, nor ...
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3answers
59 views

Turning off external sharing on a site, but enable it on a doc library

Is there a way to turn off external sharing on a SharePoint site, but enable it on one document library or two? I have SharePoint Online modern team site, where I need to allow external users to add ...
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1answer
26 views

Sharepoint Online: Enabling search within a shared folder for external users

I have shared a specific folder with an external user, allowing them to edit. When creating the sharing link, I selected "Specific people" and entered their email address - the link works, they verify ...
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1answer
25 views

external users can't access to one specific site collection

I created the external User in Azure, when i give access to this user in the Site Collection "A" it say "Access denied" but when i try with another site collection it work! so the problem i think is ...
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1answer
37 views

SharePoint Online, turn off user access approval

Can I disable this approval feature? I need to instantly give access for external user (I am admin). On the other hand - I don't need members to give access, so unchecked these two checkboxes I ...
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1answer
14 views

What does “Network” inside yammer refer to? is it similar to “Everyone except external” sharepoint group

When creating new yammer groups we got 2 options, "Internal" & "External" groups as follow:- and inside the Internal group >> we got a text saying that anyone inside your network can view ...
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1answer
63 views

Converting Internal Yammer group to External Yammer group and Vice versa

When creating new yammer groups we got 2 options, "Internal" & "External" groups as follow:- Where most of the groups we have created are internal groups, but currently we want to add external ...
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0answers
131 views

What will happen if we re-add a deleted guest account, can the guest account access the sites shared with him previously

I have the following case inside our office 365 & sharepoint online:- I have a classic team site collection which contain 40 sub-sites. the site collection allow sharing with external users (...
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1answer
39 views

sharing with external users via powershell

The tenancy is set to Allow users to invite and share with authenticated external users and it works for site collections created from the admin center. I am trying to set a communication site to the ...
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1answer
340 views

Get all External Users of a SharePoint site using CSOM Powershell

i want all the external users of a SharePoint 2013 site using powershell CSOM or C# CSOM as we dont have tenant admin rights to use Connect-SPOservice command. Is there any script in PnP or CSOM to ...
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1answer
39 views

Force download of Word Document external shared link

I am working with a member of HR that is attempting to share a Word Document file with applicants. I have genereated them a externally shareable link and it works great for opening in Word Online. ...
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0answers
41 views

SharePoint, Groups, OneDrive external sharing / guests

Can anyone provide guidance to explain the external sharing user experience for O365? Generally an invitee of a domain (say anyname@xxxx.com) gets a message "We couldn't find an account with that ...
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1answer
22 views

Sharepoint file sharing - external contact autofill

I have question about how to share files with external users. I wish that my contacts(external) will be auto-filled while typing the email/name. Below example with internal users: So overall: you'...
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0answers
257 views

Security Group invite external users to SharePoint site, generating Invite email

My organization uses Office 365 for email distribution lists and to host an internal SharePoint site for document storage. We currently use distribution list Groups to host the email lists. I now ...
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1answer
64 views

Is there any way to enable external sharing for the tenant-my.sharepoint.com domain with Sharepoint Online?

I want to enable external sharing for the tenant-my.sharepoint.com domain so that external users can see people's profile pictures, which are stored at https://tenant-my.sharepoint.com/User%20Photos/...
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20 views

Customizing “Welcome mail” when sharing with external users

Is it (still) not possible to edit the template used for the welcome mail external users gets when I invite them? I would like to make a few adjustments like adding our logo for instance.
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2answers
193 views

SharePointGroupID for PeoplePicker

I added my PeoplePicker like this: initializePeoplePicker: function(peoplePickerElementId) { // Create a schema to store picker properties, and set the properties. var schema = {}; ...
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2answers
1k views

Change external sharing options with PowerShell on tenant level

Is it possible to view and change the external sharing options on tenant level with PowerShell? I mean these: https://docs.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off I looked at ...
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1answer
46 views

Export a complete list of sharing created into SharePoint online

I need to export from SharePoint Online (365) a complete list of all links of sharing created in the past. I need it to verify if external users can access to some files on SharePoint. I already ...
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1answer
194 views

How to make SharePoint Extension available for external users?

I need my SharePoint extension (.sppkg) that runs in New Experience mode to be available for external SharePoint users. Is it possible to achieve?
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1answer
57 views

SharePoint sharing invitation - users shouldn't see each other

When adding a user to a group the default option is to send an invite by email. While this is great it's by no means great that the invite is sent as a single mail with all users in the "To" field in ...
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1answer
33 views

External sharing what permissions are needed?

I have a site collection where external sharing is activated. My admin user can share files and folders externally with no problem. However the normal users (Within my organisation) don't seem to have ...
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2answers
236 views

Its possible to use SharePoint site for External users?

If i shared a SharePoint online site with external users(Gmail,Hotmail or organizational account) its possible to access the site without creating the Microsoft account? I have tried with gmail and ...
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1answer
519 views

Add/register external users to our office 365 without having to invite them inadvance to access a site collection

Usually when i share a site with external users, i do the following steps:- Enable external sharing on the related site collection. I add/share the external users email addresses to a site collection'...
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1answer
405 views

SP Online : flow for external user

Is there a way how to share flows to exeternal users? Or way how to give licences to external users? I need them to log in with microsoft account not with a organization account. Thanks for ideas.
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1answer
21 views

Control external access on tenant level

We are working with many customers accessing our sites. Our PO wants to make 2 groups, where clients from @xyz.com can only view content on your sites, but cannot download the files, regardless their ...
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1answer
2k views

Sharing “Allow Editing” grayed out

The "Allow Editing" setting is grayed out on the Share dialog for all files within a document library. Can someone please help me enable this? This setting can be checked under other document ...
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2answers
93 views

Listing of Users who have viewed a file

Is there a way to view which users have actually viewed a file.
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0answers
84 views

Site logo and logo link for external users

We have enabled sharing on a classic publishing site ( for authorized users) and when they log on the logo is not visible. I figured out that external users do not have access to Site Assets which it ...
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1answer
57 views

Can any user use the external user's site invitation link to access the site

I am working on sharepoint online inside office 365. and i configured the following setting for our site collection external sharing:- now let say i shared the site (add external user to the members ...
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3answers
6k views

Which accounts external users can use to access SharePoint sites

When sharing a sharepoint site with external users, i already know that users can use a Microsoft accounts, such as :- Hotmail account or if let say organization ABC123.com have office 365, then ...
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1answer
105 views

External Sharing for SharePoint Vs External Sharing for Office 365 groups

Now to manage external sharing for SharePoint sites, i have the "Sharing" link inside the SharePoint admin center, as follow:- I also have the sharing per site collection, as follow:- Now our ...
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2answers
45 views

Share SharePoint site documents with external users

So, I know there is a way to share 'regular' folders and files with external users without sign-in. Is there a way to do this with sites? For example, I have a site: https://mycompany.sharepoint....
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1answer
87 views

SPO External Sharing - authenticated users

We are sharing a SPO site collection to an external user domain. When we add the external users to a SharePoint groups, an invitation has been sent to the user using which the user can login to SPO ...
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0answers
61 views

Sharepoint Online - External User Share

I am having some issues sharing a wiki made on sharepoint online 365 to external users. Some information, the site I am trying to open access to is a subsite of my main sharepoint online site. It is ...
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1answer
101 views

Know who sent External Access invites

Is it possible to know who invited external users in SharePoint online sites, files, etc? Once the external account has been created, I cannot see any way to know that, unless I am missing something. ...
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0answers
336 views

Signing in Guest (External) users in Multi-tenant Azure AD registered App

We have an app to consume SharePoint data that authenticates users using OAuth2 and App Registration in Azure AD. The app is multi-tenant as it should be available for multiple customers. Everything ...
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0answers
18 views

Access for external employees suddenly no longer possible

external is added to list and does not appear in this list. the external had already accessed and was able to edit the documents, etc., this access was suddenly no longer possible for no apparent ...
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1answer
277 views

Sharepoint Online - External User and Person (people picker) issue

All, got an issue with the above, my external users can suddenly no longer add their names into a sharepoint online list. The people picker resolves and finds them. But then you get “this field can ...
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1answer
2k views

Sharepoint Online- Fillable form for external users

I'm new to Sharepoint Online (and SharePoint in general) and have a question about external sharing. I would like to create a form that would need to be filled out by multiple different users and use ...