Questions tagged [external-users]

External users are external to the organization. These users are normally not part of the Active Directory and are stored mainly on SQL databases.

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22 views

Sharepoint Online: Enabling search within a shared folder for external users

I have shared a specific folder with an external user, allowing them to edit. When creating the sharing link, I selected "Specific people" and entered their email address - the link works, they verify ...
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23 views

external users can't access to one specific site collection

I created the external User in Azure, when i give access to this user in the Site Collection "A" it say "Access denied" but when i try with another site collection it work! so the problem i think is ...
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14 views

SharePoint Online, turn off user access approval

Can I disable this approval feature? I need to instantly give access for external user (I am admin). On the other hand - I don't need members to give access, so unchecked these two checkboxes I ...
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12 views

What does “Network” inside yammer refer to? is it similar to “Everyone except external” sharepoint group

When creating new yammer groups we got 2 options, "Internal" & "External" groups as follow:- and inside the Internal group >> we got a text saying that anyone inside your network can view ...
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16 views

Converting Internal Yammer group to External Yammer group and Vice versa

When creating new yammer groups we got 2 options, "Internal" & "External" groups as follow:- Where most of the groups we have created are internal groups, but currently we want to add external ...
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35 views

What will happen if we re-add a deleted guest account, can the guest account access the sites shared with him previously

I have the following case inside our office 365 & sharepoint online:- I have a classic team site collection which contain 40 sub-sites. the site collection allow sharing with external users (...
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9 views

sharing with external users via powershell

The tenancy is set to Allow users to invite and share with authenticated external users and it works for site collections created from the admin center. I am trying to set a communication site to the ...
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1answer
72 views

Get all External Users of a SharePoint site using CSOM Powershell

i want all the external users of a SharePoint 2013 site using powershell CSOM or C# CSOM as we dont have tenant admin rights to use Connect-SPOservice command. Is there any script in PnP or CSOM to ...
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1answer
27 views

Force download of Word Document external shared link

I am working with a member of HR that is attempting to share a Word Document file with applicants. I have genereated them a externally shareable link and it works great for opening in Word Online. ...
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19 views

SharePoint, Groups, OneDrive external sharing / guests

Can anyone provide guidance to explain the external sharing user experience for O365? Generally an invitee of a domain (say anyname@xxxx.com) gets a message "We couldn't find an account with that ...
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19 views

Sharepoint file sharing - external contact autofill

I have question about how to share files with external users. I wish that my contacts(external) will be auto-filled while typing the email/name. Below example with internal users: So overall: you'...
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26 views

Get user properties of external / guest user in sharepoint online using REST

is there any way to get user properties of external / guest user in SharePoint online with REST? I am using the _api/SP.UserProfiles.PeopleManager/GetMyProperties endpoint to retrieve the user ...
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63 views

Security Group invite external users to SharePoint site, generating Invite email

My organization uses Office 365 for email distribution lists and to host an internal SharePoint site for document storage. We currently use distribution list Groups to host the email lists. I now ...
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1answer
37 views

Is there any way to enable external sharing for the tenant-my.sharepoint.com domain with Sharepoint Online?

I want to enable external sharing for the tenant-my.sharepoint.com domain so that external users can see people's profile pictures, which are stored at https://tenant-my.sharepoint.com/User%20Photos/...
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17 views

Customizing “Welcome mail” when sharing with external users

Is it (still) not possible to edit the template used for the welcome mail external users gets when I invite them? I would like to make a few adjustments like adding our logo for instance.
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85 views

External Client Facing Sharepoint Site: Cant display News web part thumbnails, cant remove send by email

Thank you reading my post. Very new to sharepoint and building a client facing sharepoint site (mainly external users) which has the following restrictions: 1. Client can view the content on the site ...
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2answers
75 views

SharePointGroupID for PeoplePicker

I added my PeoplePicker like this: initializePeoplePicker: function(peoplePickerElementId) { // Create a schema to store picker properties, and set the properties. var schema = {}; ...
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2answers
392 views

Change external sharing options with PowerShell on tenant level

Is it possible to view and change the external sharing options on tenant level with PowerShell? I mean these: https://docs.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off I looked at ...
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1answer
35 views

Export a complete list of sharing created into SharePoint online

I need to export from SharePoint Online (365) a complete list of all links of sharing created in the past. I need it to verify if external users can access to some files on SharePoint. I already ...
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1answer
105 views

How to make SharePoint Extension available for external users?

I need my SharePoint extension (.sppkg) that runs in New Experience mode to be available for external SharePoint users. Is it possible to achieve?
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1answer
39 views

SharePoint sharing invitation - users shouldn't see each other

When adding a user to a group the default option is to send an invite by email. While this is great it's by no means great that the invite is sent as a single mail with all users in the "To" field in ...
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1answer
32 views

External sharing what permissions are needed?

I have a site collection where external sharing is activated. My admin user can share files and folders externally with no problem. However the normal users (Within my organisation) don't seem to have ...
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2answers
103 views

Its possible to use SharePoint site for External users?

If i shared a SharePoint online site with external users(Gmail,Hotmail or organizational account) its possible to access the site without creating the Microsoft account? I have tried with gmail and ...
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1answer
215 views

Add/register external users to our office 365 without having to invite them inadvance to access a site collection

Usually when i share a site with external users, i do the following steps:- Enable external sharing on the related site collection. I add/share the external users email addresses to a site collection'...
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1answer
183 views

SP Online : flow for external user

Is there a way how to share flows to exeternal users? Or way how to give licences to external users? I need them to log in with microsoft account not with a organization account. Thanks for ideas.
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1answer
16 views

Control external access on tenant level

We are working with many customers accessing our sites. Our PO wants to make 2 groups, where clients from @xyz.com can only view content on your sites, but cannot download the files, regardless their ...
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1answer
1k views

Sharing “Allow Editing” grayed out

The "Allow Editing" setting is grayed out on the Share dialog for all files within a document library. Can someone please help me enable this? This setting can be checked under other document ...
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2answers
51 views

Listing of Users who have viewed a file

Is there a way to view which users have actually viewed a file.
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58 views

Site logo and logo link for external users

We have enabled sharing on a classic publishing site ( for authorized users) and when they log on the logo is not visible. I figured out that external users do not have access to Site Assets which it ...
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1answer
42 views

Can any user use the external user's site invitation link to access the site

I am working on sharepoint online inside office 365. and i configured the following setting for our site collection external sharing:- now let say i shared the site (add external user to the members ...
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3answers
3k views

Which accounts external users can use to access SharePoint sites

When sharing a sharepoint site with external users, i already know that users can use a Microsoft accounts, such as :- Hotmail account or if let say organization ABC123.com have office 365, then ...
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1answer
95 views

External Sharing for SharePoint Vs External Sharing for Office 365 groups

Now to manage external sharing for SharePoint sites, i have the "Sharing" link inside the SharePoint admin center, as follow:- I also have the sharing per site collection, as follow:- Now our ...
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2answers
41 views

Share SharePoint site documents with external users

So, I know there is a way to share 'regular' folders and files with external users without sign-in. Is there a way to do this with sites? For example, I have a site: https://mycompany.sharepoint....
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1answer
71 views

SPO External Sharing - authenticated users

We are sharing a SPO site collection to an external user domain. When we add the external users to a SharePoint groups, an invitation has been sent to the user using which the user can login to SPO ...
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0answers
54 views

Sharepoint Online - External User Share

I am having some issues sharing a wiki made on sharepoint online 365 to external users. Some information, the site I am trying to open access to is a subsite of my main sharepoint online site. It is ...
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1answer
69 views

Know who sent External Access invites

Is it possible to know who invited external users in SharePoint online sites, files, etc? Once the external account has been created, I cannot see any way to know that, unless I am missing something. ...
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0answers
243 views

Signing in Guest (External) users in Multi-tenant Azure AD registered App

We have an app to consume SharePoint data that authenticates users using OAuth2 and App Registration in Azure AD. The app is multi-tenant as it should be available for multiple customers. Everything ...
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18 views

Access for external employees suddenly no longer possible

external is added to list and does not appear in this list. the external had already accessed and was able to edit the documents, etc., this access was suddenly no longer possible for no apparent ...
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1answer
217 views

Sharepoint Online - External User and Person (people picker) issue

All, got an issue with the above, my external users can suddenly no longer add their names into a sharepoint online list. The people picker resolves and finds them. But then you get “this field can ...
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1answer
1k views

Sharepoint Online- Fillable form for external users

I'm new to Sharepoint Online (and SharePoint in general) and have a question about external sharing. I would like to create a form that would need to be filled out by multiple different users and use ...
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1answer
140 views

How to Share SharePoint 2013 sub-site with external users

If I try to add external users other than my domain I am getting an error "you are not allowed to add external user". I could not find any settings in central admin. There are settings instruction for ...
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1answer
31 views

External users should able to submit data in the SharePoint Online

I used to work with SP2010 and with external users. Most of my applications the users just login in the site collection and submit data as long as perssion allowed them. I want the same scenario in ...
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199 views

Workflows and Forms for External Users

I'm working on collecting a series of workflows which need to be created to meet business needs throughout the functional areas of the company where I work. There are a few of these so far which would ...
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1answer
149 views

Can we create external users accounts inside our office 365, before sending them invitation to access the site collections

I am working on an Office 365 sharepoint online, and for sharing certain site collections i want to set this option:- But for some external users, they do not exists inside our office 365 users. ...
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1answer
64 views

Issue to open Page by External user

I have a site in Office 365. I have enabled External sharing on site collection. I have shared one folder of "Documents" library with an external user. When I try to open the link (which I got in ...
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0answers
138 views

SharePoint Online Access Requests for Users not in Directory

We have a requirement for users not in our O365 tenant to be able to submit an access request to our SharePoint Online site. Normally, if a user in a tenant doesn’t have access to a site, they will ...
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1answer
16 views

Allow folder access to an external employee

I have a full 365 license and I want to create a folder for external employees so that they can store and share their documents. Is there a way to do it without having to pay for extra full licenses? ...
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1answer
824 views

External users' limitations inside sharepoint online sites, regarding cross-site querying and search

I was reading this article about External users in SharePoint online:- https://blogs.technet.microsoft.com/lystavlen/2013/04/14/understanding-external-users-in-sharepoint-online/ and the author ...
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1answer
346 views

Members users are not able to share a site with External users

I am working on sharepoint online tenant, and i am unable to allow member users to share the sites with external users. here is what i tried:- inside the tenant we are allowing external sharing + ...
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3answers
1k views

Will sharing and inviting external users to use office 365 SharePoint online, can be done without paying additional license fees

I am having the following problem in understating how the license for sharepoint online works when it comes to external users sharing. now i heard many customers mentioning the following:- They want ...