Questions tagged [content-approval]

The Content Approval feature permits you to create a list or a document library where items or files that are submitted by users are not visible to other site users until the items or the files are approved by a user (such as the site administrator) who belongs to a site group that has the Manage Lists right.

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Document approval workflow stuck in Start and Wait for an approval when responded from SharePoint UI, but works fine when responded from Teams

Very simple workflow to test how document approval workflow works. I have a document library in SharePoint and enabled content document library. Created a flow with two steps as shown below Now a ...
0 votes
0 answers
13 views

Request Sign-off in SharePoint Online - business use case

I have some questions regarding the out of the box request sign-off feature in SharePoint Online. Is it possible to hide a document (for contributors) if sign-off status is not approved ? Is it ...
0 votes
2 answers
2k views

MS Flow ODATA filtering fails on ModerationStatus

I have a calendar in SP Online. I'm operating on it with a flow. To keep the load limited, I try to filter items when I use GetItems by using ODATA-filtering. This works on most columns I created, on ...
1 vote
1 answer
1k views

approval workflow is not working?

I made it with a participant list. It is sending mail to this list members. I am clicking Approve, and then the outcome is being "Approved" for me but the other members' outcomes are still blank and ...
1 vote
1 answer
78 views

List all current major versions of documents

I have a document library on a 2016 on premise. Content approval has been turned on, only approvers can see minor versions. I have created a custom approval workflow to handle the aaproval of the ...
1 vote
1 answer
45 views

List item approval with conditional column

I have a list where I put a value on a date column: =Date>=TODAY()+20 so the item created must have a date more than 20 days after today. Those items must be approved by some users. But the problem ...
0 votes
1 answer
1k views

SharePoint 2016 - Set Content Approval issue

I created a work flow to approve the documents in my share point library. I created work flow by doing steps mentioned in the attached image. Here I received an error with status code 409. Then I ...
4 votes
2 answers
2k views

Document Approval Workflow in SharePoint 2013

Firstly, apologies if this has been answered somewhere, but I have spent 2 days hunting through Google, including results here, and I haven't found an answer yet, so I thought someone here may be able ...
2 votes
0 answers
46 views

Remote Event Receiver - Declare Item as Record looses field values when declared (CSOM Provider Hosted Add-In)

this solution is in SharePoint 2016 On Premise. I have activated content approval on document libraries and the RER's I have in my app is handling these events: "ItemAdded" "...
0 votes
0 answers
194 views

Renaming filename and set content approval status - power automate

I have a requirement to build an approval workflow so i switched on content approval for the document library. It all works well in power automate as i can use the "Set content approval status&...
0 votes
2 answers
65 views

Versioning of documents

I was working on the approval process of a SharePoint document. I did the following: Check out the document Make necessary changes to the document Check-in the document as a Minor version (draft) 3.1 ...
0 votes
1 answer
43 views

Document Views in Content Approval

I am a bit confused about the document views that come with content approval: My submissions and Approve/reject Items. When I create a new site and turn on content approval on the document library, ...
11 votes
3 answers
8k views

Working With Content Approval / Moderation In CSOM

The SharePoint Object Model provides a property of an SPListItem called SPListItem.ModerationInformation.Status to allow you to determine the current content approval / moderation status if a document ...
3 votes
7 answers
14k views

List item Approval Status by Workflow

I have made a 2013 workflow for a list but I cannot get it to work the way I want it too. At the moment it sends me a task to approve or reject the submitted item but it's only on the task itself not ...
0 votes
3 answers
930 views

Locking document after approval

I have created a document approval workflow. Now I want to add a condition that once the document is approved the document should get locked ie. no one is able to make any changes in it. it should ...
1 vote
1 answer
585 views

Power Automate Approval Workflow: Single Approver (but multiple people permissioned to approve)

I have a SharePoint list. A group of managers (5 people) have approval rights on the list. A larger group of contributors will submit new items to that list, and the Power Automate I have setup is a ...
1 vote
2 answers
813 views

Powershell Script to approve all the pages,masterpages,layouts in a site collection

Need some automated way for publishing the content throughout the site within the one action using some commands, powershell or some custom code or any utility available for SharePoint 2013. Any ...
3 votes
1 answer
1k views

Approve folder in document library from Rest API (SharePoint Foundation 2013)

I am able to approve files easily enough with the url var url = SPAppWebUrl + "/_api/SP.AppContextSite(@target)/web/GetFileByServerRelativeUrl('" + filePath + "')/Approve(comment='AutoApprove - " + ...
0 votes
1 answer
65 views

Which permission is needed to see rejected page versions?

I have a Page Library with enabled Content Approval. Basically three different user groups with Standard Permission Level "Approver", "Contribute" and "View Only". View ...
0 votes
1 answer
26 views

Serieal Workflow Issue

I have an old Sharepoint (2010) approval workflow that is going away on our cloud Sharepoint so I want to use Power Automate to recreate it. I do not seem to be able to accomplish this using any of ...
0 votes
1 answer
118 views

sharepoint online workflow content approval doesn't send email for some reason

I have a list and i have set it to use the require content approval. I created a workflow SP 2013 to send an email when If Approval Status = "Pending" - Send Email When i run the workflow ...
0 votes
1 answer
970 views

SharePoint 2010 Lists: Multiple views on same page?

I am pretty new to SharePoint and using the 2010 version for my work. I was tasked with creating a "to-do" List and a finalized List, both of which should preferably appear on the same ...
1 vote
0 answers
33 views

How to achieve SharePoint built-in content approval workflow using MS flow for SharePoint Online Modern Site

I have a SharePoint Online Modern Site with the default Document Library. Now Client want to implement content approval over the library and they want that to be through MS Flow. Our client needs ...
0 votes
1 answer
157 views

What to use for a page approval sharepoint online - classic

I have requirement to have an approval built for pages. I know there is an approval page built in flow/power automate but this needs to be for classic SharePoint sites. Any idea? Can I use SharePoint ...
0 votes
1 answer
59 views

Sharepoint 2020, getting approvers' name and approve date displayed in columms

We are new at Sharepoint and workflow application. We have been trying to organize a workflow for getting simple approvals for pdf files. We have tried set an approval, we have to go to Power Automate ...
0 votes
1 answer
1k views

Missing Approver Comments column in a SharePoint list

Based from my testing, Approver Comments column is automatically added in a SharePoint list when Require content approval for submitted items? is set to Yes in Versioning Settings. Now, I have 2 ...
0 votes
2 answers
395 views

Adding status of files in power Bi dashboard

I have a document library with document status as pending, approved, rejected. I want to show status of document in power BI. But column fields are not visible. What must be the connector I have to ...
1 vote
1 answer
137 views

OOTB Content Approval Workflow stop working

I am facing a problem with OOTB Sharepoint 2010 Workflow at farm level. Earlier it was working fine but all of a sudden it stopped working . It's working on my Development Environment (both the ...
3 votes
1 answer
898 views

Author cannot see the document whose status change from Approved BACK to Pending

We have a Sharepoint 2013 on-premise site. On the site we have a library which have Require Content Approval and Create Major Versions enabled. There is no workflow. When the author (which do not ...
0 votes
1 answer
297 views

how to get all approved version of SharePoint list item using jsom or REST API's in SharePoint 2013

Is there any way to get only all approved version no of list item I have tried the JSOM and SP Services but in both I am getting all the version no I referring the blog
1 vote
1 answer
34 views

Approval process only for certain elements

I have the following requirements regarding document management. I know that I can activate this "approval function" for a complete document library. But if an employee whose documents are to be ...
0 votes
1 answer
119 views

Content Approval on few columns only

I have one document library where there is content approval enabled. I have one MS Flow that is triggered when property of document is modified. (for example someone opened option->approve/Reject the ...
1 vote
2 answers
1k views

How can I manually change the approval status of list item from pending to approved/rejected?

I've successfully used microsoft flow to automate approval workflow for modification or creation of list item. Approval, rejection all works fine. But my manager wants to whether the approval status ...
0 votes
1 answer
81 views

Users with Read permission can not view the "Pending" alerts inside enterprise wiki pages

I am working on an Enterprise wiki site collection inside sharepoint on-premises 2013. and i have set the following approval settings:- now i edited the home page and i added random text qqqqqq.. ...
1 vote
1 answer
1k views

Cannot activate "Workflows can use app permissions" Site Feature in Sharepoint Foundation 2019

I am trying to create a workflow (According to the "Approval - Sharepoint 2010" template) and to activate "Enable Content Approval" in it, this works fine, but it doesn`t do anything. Some research ...
0 votes
1 answer
132 views

Unable to update people picker field by default share point approval workflow

I have document library in SharePoint 2013 environment, content approval is on. and I have copied the default SharePoint 2010 approval workflow and added one action to update the custom approver field ...
1 vote
1 answer
18 views

Publishing Workflow

How to create a share point approval workflow using share point designer . Can anyone help me with the steps. After approval admin need to publish and all the user can able to see those .
1 vote
1 answer
627 views

Unable to get the approver name and approval date for the document in document library

my document library is using default content approval workflow. So when the document gets approved, I am able to view the approval status , but can't see the Name of the person who approved the ...
1 vote
1 answer
22 views

How can i disable CC section in Publish a major Version Approval Workflow?

I want to hide these sections , but every person can change the workflow. So how to hide this?
2 votes
1 answer
1k views

Show Current Approved Version in Sharepoint List

I have an issue with my SharePoint list I have created. I need to be able to make so that one of my views shows all items with "Current Approved Version". Is there a way or a setting so that I can ...
2 votes
1 answer
644 views

workflow approve button is missing?

The last section of the workflow , the buttons is not visible.
0 votes
2 answers
170 views

Folder Approval Status doesn't update with Workflow Action

I have the following workflow snippet: However, the Set content approval piece isn't actually updating the Folder's status to Approved (it is remaining "Pending" after the workflow completes). Is ...
2 votes
2 answers
3k views

How to set Start this workflow to approve publishing a major version of an item using csom

i am associating a custom workflow to a library using csom. How do i select checkbox : Start this workflow to approve publishing a major version of an item using csom.
0 votes
1 answer
35 views

I approved the workflow but displaying that it is rejected?

I create a Approval workflow. When i publish a major version , that sends email to approvers to approve it. The approvers clicks "Approve" , and the task is completed but , when i refresh the page i ...
0 votes
1 answer
60 views

Attachments bypassing approval system

We have a custom list which is being used for management of controlled documents. There are several document types with associated InfoPath forms and file attachments enabled. We are using the basic ...
0 votes
1 answer
38 views

SharePoint Content Approval Check if list item can be edited

I have content approval enabled in a custom list. Because of this, if a user userA(with Edit/contribute permission) edits the item and it is pending for approval , another user userB(with Edit/...
0 votes
2 answers
862 views

How to fetch only the last approved version of a List Item O365?

I have enabled content approval for a custom list. And I have a html page where the requirement is to show all the approved items in the list using SPServices. With content approval enabled, users ...
1 vote
0 answers
33 views

Documents appear in approve/reject view with document sets when content approval turned on

I sense this is a "feature". I am in a SharePoint online environment. I have document sets turned on, and I have a document set created. When I turn content approval on, in the approve/reject view, ...
0 votes
1 answer
583 views

Move Wiki Pages from one Page library to another using the the "Content and structure" module will set the approval statuses for the pages as "Draft"

I have an enterprise wiki site collection inside my sharepoint on-premises 2013. and inside the site collection i created another enterprise wiki sub-site. now on both the root site and the sub-site, ...
1 vote
1 answer
6k views

Send email for approval/rejection

We have enabled approval on a document library in SharePoint 2010 and would like the system to send an email to someone who can approve/reject when the user publishes a major version. A few questions: ...