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Questions tagged [content-approval]

The Content Approval feature permits you to create a list or a document library where items or files that are submitted by users are not visible to other site users until the items or the files are approved by a user (such as the site administrator) who belongs to a site group that has the Manage Lists right.

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SharePoint's Out of The Box "Configure page approval flow" doesn't work after export and import to new enviroment

I have created an Approval Workflow using "Configure page approval flow" (Automate > Power Automate > Configure page approval flow). I have made a few updates on it particularly emails ...
naijacoder's user avatar
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Dynamically change Status in Document Approval process

I am working on document approval process in SharePoint Online document library where I have enabled "Require content approval for submitted items? to Yes". I want to develop a Power ...
SP 2022's user avatar
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In SharePoint Online is it possible to make an easier button to open the Approve/Reject modal screen for a list item from the list view/dispform page?

In SharePoint Online Is it possible to use list/column view formatting JSON or similar to create a button that opens the Approve/Reject modal for the current list item? I'd like to make a button that ...
Jane Panda's user avatar
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How can UserB submit a document for publish after UserA submition was rejected?

I was doing some experiments related to out-of-box content approval functionality on a SharePoint 2019 document library. While trying out some common user case something that I never realized came to ...
SPArcheon's user avatar
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1 answer
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Preventing 'members' from changing content approval setting

We use a controlled documents system with flows that's an integral part of our business processes and ISO compliances. We've struck upon a situation where group members (specifically O365 Group ...
RobB's user avatar
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1 vote
1 answer
236 views

Document approval workflow stuck in Start and Wait for an approval when responded from SharePoint UI, but works fine when responded from Teams

Very simple workflow to test how document approval workflow works. I have a document library in SharePoint and enabled content document library. Created a flow with two steps as shown below Now a ...
SVGK Raju's user avatar
1 vote
1 answer
154 views

List item approval with conditional column

I have a list where I put a value on a date column: =Date>=TODAY()+20 so the item created must have a date more than 20 days after today. Those items must be approved by some users. But the problem ...
AnthonyS's user avatar
2 votes
0 answers
57 views

Remote Event Receiver - Declare Item as Record looses field values when declared (CSOM Provider Hosted Add-In)

this solution is in SharePoint 2016 On Premise. I have activated content approval on document libraries and the RER's I have in my app is handling these events: "ItemAdded" "...
Fredrik Johan Lund's user avatar
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426 views

Renaming filename and set content approval status - power automate

I have a requirement to build an approval workflow so i switched on content approval for the document library. It all works well in power automate as i can use the "Set content approval status&...
naijacoder's user avatar
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2 answers
168 views

Versioning of documents

I was working on the approval process of a SharePoint document. I did the following: Check out the document Make necessary changes to the document Check-in the document as a Minor version (draft) 3.1 ...
Ullas's user avatar
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1 answer
47 views

Document Views in Content Approval

I am a bit confused about the document views that come with content approval: My submissions and Approve/reject Items. When I create a new site and turn on content approval on the document library, ...
Gunilla's user avatar
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3 answers
2k views

Locking document after approval

I have created a document approval workflow. Now I want to add a condition that once the document is approved the document should get locked ie. no one is able to make any changes in it. it should ...
Learner's user avatar
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1 vote
1 answer
769 views

Power Automate Approval Workflow: Single Approver (but multiple people permissioned to approve)

I have a SharePoint list. A group of managers (5 people) have approval rights on the list. A larger group of contributors will submit new items to that list, and the Power Automate I have setup is a ...
Jen's user avatar
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1 answer
83 views

Which permission is needed to see rejected page versions?

I have a Page Library with enabled Content Approval. Basically three different user groups with Standard Permission Level "Approver", "Contribute" and "View Only". View ...
DarkTomate's user avatar
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1 answer
27 views

Serieal Workflow Issue

I have an old Sharepoint (2010) approval workflow that is going away on our cloud Sharepoint so I want to use Power Automate to recreate it. I do not seem to be able to accomplish this using any of ...
Nikbos's user avatar
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1 answer
172 views

sharepoint online workflow content approval doesn't send email for some reason

I have a list and i have set it to use the require content approval. I created a workflow SP 2013 to send an email when If Approval Status = "Pending" - Send Email When i run the workflow ...
naijacoder's user avatar
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SharePoint 2010 Lists: Multiple views on same page?

I am pretty new to SharePoint and using the 2010 version for my work. I was tasked with creating a "to-do" List and a finalized List, both of which should preferably appear on the same ...
katie's user avatar
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2 answers
2k views

MS Flow ODATA filtering fails on ModerationStatus

I have a calendar in SP Online. I'm operating on it with a flow. To keep the load limited, I try to filter items when I use GetItems by using ODATA-filtering. This works on most columns I created, on ...
Ariser's user avatar
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1 vote
0 answers
35 views

How to achieve SharePoint built-in content approval workflow using MS flow for SharePoint Online Modern Site

I have a SharePoint Online Modern Site with the default Document Library. Now Client want to implement content approval over the library and they want that to be through MS Flow. Our client needs ...
Kailash Sahoo's user avatar
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1 answer
165 views

What to use for a page approval sharepoint online - classic

I have requirement to have an approval built for pages. I know there is an approval page built in flow/power automate but this needs to be for classic SharePoint sites. Any idea? Can I use SharePoint ...
naijacoder's user avatar
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1 answer
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Sharepoint 2020, getting approvers' name and approve date displayed in columms

We are new at Sharepoint and workflow application. We have been trying to organize a workflow for getting simple approvals for pdf files. We have tried set an approval, we have to go to Power Automate ...
mariomich's user avatar
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1 answer
2k views

Missing Approver Comments column in a SharePoint list

Based from my testing, Approver Comments column is automatically added in a SharePoint list when Require content approval for submitted items? is set to Yes in Versioning Settings. Now, I have 2 ...
rang's user avatar
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1 vote
1 answer
174 views

OOTB Content Approval Workflow stop working

I am facing a problem with OOTB Sharepoint 2010 Workflow at farm level. Earlier it was working fine but all of a sudden it stopped working . It's working on my Development Environment (both the ...
Amey's user avatar
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1 answer
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how to get all approved version of SharePoint list item using jsom or REST API's in SharePoint 2013

Is there any way to get only all approved version no of list item I have tried the JSOM and SP Services but in both I am getting all the version no I referring the blog
Unknown's user avatar
1 vote
1 answer
39 views

Approval process only for certain elements

I have the following requirements regarding document management. I know that I can activate this "approval function" for a complete document library. But if an employee whose documents are to be ...
Sven Rösser's user avatar
0 votes
1 answer
193 views

Content Approval on few columns only

I have one document library where there is content approval enabled. I have one MS Flow that is triggered when property of document is modified. (for example someone opened option->approve/Reject the ...
Umang Soni's user avatar
0 votes
2 answers
454 views

Adding status of files in power Bi dashboard

I have a document library with document status as pending, approved, rejected. I want to show status of document in power BI. But column fields are not visible. What must be the connector I have to ...
Bhuvana Sundar's user avatar
1 vote
2 answers
2k views

How can I manually change the approval status of list item from pending to approved/rejected?

I've successfully used microsoft flow to automate approval workflow for modification or creation of list item. Approval, rejection all works fine. But my manager wants to whether the approval status ...
Apoorv Patne's user avatar
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1 answer
111 views

Users with Read permission can not view the "Pending" alerts inside enterprise wiki pages

I am working on an Enterprise wiki site collection inside sharepoint on-premises 2013. and i have set the following approval settings:- now i edited the home page and i added random text qqqqqq.. ...
John John's user avatar
1 vote
1 answer
1k views

Cannot activate "Workflows can use app permissions" Site Feature in Sharepoint Foundation 2019

I am trying to create a workflow (According to the "Approval - Sharepoint 2010" template) and to activate "Enable Content Approval" in it, this works fine, but it doesn`t do anything. Some research ...
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1 answer
138 views

Unable to update people picker field by default share point approval workflow

I have document library in SharePoint 2013 environment, content approval is on. and I have copied the default SharePoint 2010 approval workflow and added one action to update the custom approver field ...
Kailash Sahoo's user avatar
1 vote
1 answer
18 views

Publishing Workflow

How to create a share point approval workflow using share point designer . Can anyone help me with the steps. After approval admin need to publish and all the user can able to see those .
user42024's user avatar
1 vote
1 answer
667 views

Unable to get the approver name and approval date for the document in document library

my document library is using default content approval workflow. So when the document gets approved, I am able to view the approval status , but can't see the Name of the person who approved the ...
Kailash Sahoo's user avatar
1 vote
1 answer
22 views

How can i disable CC section in Publish a major Version Approval Workflow?

I want to hide these sections , but every person can change the workflow. So how to hide this?
f_gulay's user avatar
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2 votes
1 answer
2k views

Show Current Approved Version in Sharepoint List

I have an issue with my SharePoint list I have created. I need to be able to make so that one of my views shows all items with "Current Approved Version". Is there a way or a setting so that I can ...
Stefan Spirovski's user avatar
2 votes
1 answer
798 views

workflow approve button is missing?

The last section of the workflow , the buttons is not visible.
f_gulay's user avatar
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1 vote
1 answer
1k views

approval workflow is not working?

I made it with a participant list. It is sending mail to this list members. I am clicking Approve, and then the outcome is being "Approved" for me but the other members' outcomes are still blank and ...
f_gulay's user avatar
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0 votes
1 answer
1k views

SharePoint 2016 - Set Content Approval issue

I created a work flow to approve the documents in my share point library. I created work flow by doing steps mentioned in the attached image. Here I received an error with status code 409. Then I ...
Arun Kumar T's user avatar
0 votes
2 answers
217 views

Folder Approval Status doesn't update with Workflow Action

I have the following workflow snippet: However, the Set content approval piece isn't actually updating the Folder's status to Approved (it is remaining "Pending" after the workflow completes). Is ...
vanblart's user avatar
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0 votes
1 answer
42 views

I approved the workflow but displaying that it is rejected?

I create a Approval workflow. When i publish a major version , that sends email to approvers to approve it. The approvers clicks "Approve" , and the task is completed but , when i refresh the page i ...
f_gulay's user avatar
  • 641
0 votes
1 answer
62 views

Attachments bypassing approval system

We have a custom list which is being used for management of controlled documents. There are several document types with associated InfoPath forms and file attachments enabled. We are using the basic ...
planetarian's user avatar
0 votes
1 answer
38 views

SharePoint Content Approval Check if list item can be edited

I have content approval enabled in a custom list. Because of this, if a user userA(with Edit/contribute permission) edits the item and it is pending for approval , another user userB(with Edit/...
Obiliraj's user avatar
  • 547
1 vote
1 answer
124 views

List all current major versions of documents

I have a document library on a 2016 on premise. Content approval has been turned on, only approvers can see minor versions. I have created a custom approval workflow to handle the aaproval of the ...
Morten K's user avatar
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0 votes
2 answers
1k views

How to fetch only the last approved version of a List Item O365?

I have enabled content approval for a custom list. And I have a html page where the requirement is to show all the approved items in the list using SPServices. With content approval enabled, users ...
Obiliraj's user avatar
  • 547
1 vote
0 answers
33 views

Documents appear in approve/reject view with document sets when content approval turned on

I sense this is a "feature". I am in a SharePoint online environment. I have document sets turned on, and I have a document set created. When I turn content approval on, in the approve/reject view, ...
Steve Morley's user avatar
0 votes
1 answer
606 views

Move Wiki Pages from one Page library to another using the the "Content and structure" module will set the approval statuses for the pages as "Draft"

I have an enterprise wiki site collection inside my sharepoint on-premises 2013. and inside the site collection i created another enterprise wiki sub-site. now on both the root site and the sub-site, ...
John John's user avatar
3 votes
1 answer
115 views

How do I replicate document approval workflow in Announcement list?

I have requirement where I want to create workflow for Announcement list. The clear cut requirement is, when any user creates any announcements, it should first go from Approval process. If the ...
Aakash Maurya's user avatar
1 vote
0 answers
64 views

SharePoint Bulk Meta Data changes and Content Approval

I am in the process of bulk updating meta data for several hundred document in a document library which has content approval (with a workflow) enabled on it. I have done bulk meta data changes on ...
intrex's user avatar
  • 11
3 votes
1 answer
472 views

Can't get Content Approval Workflow to work

I recently created a new Document Library for our manager to manage and approve what goes on there by our content owner. I followed this document by Microsoft but unfortunately I don't receive any ...
Humble Val's user avatar
1 vote
1 answer
630 views

Standard sharepoint approval workflow error

For a document library I want to make an approval workflow. In the document library settings I have enabled document approval under versioning. I do see the approval status column in the list. Then ...
Bas's user avatar
  • 117