Questions tagged [archive]

Archive is a long term storage for items in SharePoint.

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11 views

Change Column Type On Move

I'm working on creating an auto-archive process with the information management policy settings. I managed to get it to work for the most part but hit a snag when trying to move a document set which ...
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2answers
79 views

Best Ways to Archive Files in SharePoint online

We have a single Document Library that has thousands of files. Some of the files are used on the daily basis. Some of the files are not really used but we dont want to delete them, we still want them ...
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2answers
43 views

How to remove folder name extensions from 1000s of folders

I have a site with 1,000s of folders with a ".cd" extension to the name (still trying to track down why). I'm trying to archive the site to a file share, but each folder with a ".cd" extension is ...
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1answer
25 views

How many workflow in progress can a document library handle?

I have a task where when an item is added on a document library, there will be a retention of the item. After 1 year it will be delete on that document library and then transfer to a different ...
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1answer
20 views

How to freez documents

One of the reason SharePoint can not be used as a "real" archive, is the lack of methodes to freez or make the document permanent and not editable (and possibaly saved to PDA/A format in the process) ...
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3answers
8k views

Hide/Archive documents in SharePoint Online

How can I archive documents on SharePoint online, i.e. hiding them down the list somewhere without losing them altogether?
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1answer
163 views

Archive old items in sharepoint using flow

I have to created flow to move the past 30days items from sharepoint list to another new list as part of archiving. It is working as expected. Issue: Will threshold level calculate for a new list? ...
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1answer
876 views

Information management retention policy not working on SharePoint Online

I have a custom list on SharePoint Online that a customer's maintenance crew uses to log service calls. We recently migrated them from wss 3.0 to SharePoint Online and discovered the 5000 item ...
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1answer
65 views

move document to another site collection workflow

I wrote a simple program which moves me items from one Document Library to another Document Library (another site collection). The program create a new file in the second Document Library with all ...
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2answers
464 views

SharePoint 2010 archive document library

I have SharePoint 2010 and I have a Document library there. The document library has structure like this: yyyy/mm/dd. In 'dd' is items sended at this day. Now, I would like to archive every items ...
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0answers
23 views

how to change the link of document when archived in SharePoint 2013

Scenario: I am following a document, that shows on home page as " domain name\ is now following test.docx document "(url-https://libraries-shp. itn. intranet /abc /test.docx) . when i archive that ...
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1answer
62 views

Archive fails for list items with inactive user(Those are disabled in AD )

I have a list with "Information Management Policy" enabled in it, list contains few people picker columns and it has few user's who are no more in the company and so their profile are disabled in the ...
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1answer
691 views

Automate Moving Items into Folders in a List [duplicate]

When I have large lists or new ones that could become large lists I would like to create an automated way to move items into folders to help with performance on the root level of the list. For a ...
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2answers
517 views

what are the benefits of sharepoint data archiving even have database backups?

what are the benefits of sharepoint data archiving? There is a sharepoint farm in which each web application has 2 TB of data and it all contains documents which stored as blobs in sql server. Is ...
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1answer
214 views

How to develop a Feature to Archive list items

How to create a simple feature on SharePoint that allows the user to move an item from one list to another list, like an "Archive". It has to be a feature done through Visual Studio (C#).
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2answers
1k views

How to Archive a Site as a Sub Site

I'm having a tough time cracking this and need some assistance. Below is a site called TestSite, that is used to archive other sites not in use located at contoso.com/sites/Prong2/JRS/testsite/default....
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26 views

User can't see items from list on site that was archived

I have a site that was recently archived and set to Read Only in Central Admin. This site only has one list.I have a user with Full Control who can't view the items in that list. When I access the ...
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1answer
86 views

SharePoint Online - Archiving Permission Level?

I tried searching but can't find what permission it is that allows for 'Archiving' functionality in SharePoint. Basically, for example, I have 2 Lists, 1 is ACTIVE, and 1 is for ARCHIVED. What I want ...
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1answer
30 views

Document library browser hanging

I work with a SharePoint site used as archive. It has a couple of document libraries used as archive. I'm in the middle of longer process of moving large number of items from one list into this ...
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0answers
276 views

Archiving Sharepoint folders

We have a document library wish some SharePoint folders with some documents in them. We now need to archive these folders and their contents. From what I am seeing, we cannot move the folder to ...
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1answer
40 views

Archiving SharePoint Sites Removing Permissions

A team separate from mine has started Archiving SharePoint sites and selecting the options to not delete the sites. Permissions for the archived sites are being removed when this happens. It seems ...
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1answer
199 views

Archive options in SP2013

If I want to archive a doc library, I'd create a new doc library, create new column "doc status" and use SP Designer to make workflow for any doc status=expire> move it to "archive doc library" (also ...
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1answer
1k views

Archiving SharePoint 2010 List with Attachments

I have a SharePoint 2010 site collection that runs a complex change management process using multiple lists. The site collection has a 10 GB storage limit. The change management process requires ...
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2answers
8k views

How do I archive/delete certain items from a list?

I am new at SharePoint and have been asked to delete items that meet a certain criteria from a list. How do I do that? Is there a way that they can be archived and not deleted (gone forever)? We are ...
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2answers
77 views

Record Retention to File System

The goal is to archive records. But, in case these archived records need to be retrieved from tapes or backup systems, I want to have the ability to maintain at least some of the metadata by adding/...
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1answer
72 views

How to Archive specific row to a new list?

Im newbie in sharepoint, so I would like to ask you for help. I need to delete items with specific conditions and then archive them to a new list. All this because of reduce number of items in ...
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4answers
2k views

How to automatically copy/save a SharePoint list monthly for archiving purposes

I have a SharePoint List that gets updated by users on a regular basis in our SharePoint 2010 instance. At the start of every month (i.e. 11/1/2013) I want to copy that list to another location as a ...
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1answer
427 views

SP2010 Archive news articles on a publishing site

I was wondring if there is an out of the box solution to archive news articles located in the pages library of an Enterprise Portal site. E.g. would it be possible to use a workflow or the content ...