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Questions tagged [approval-process]

Approval process is a process within a SharePoint workflow where editors get their work approved or rejected by a user with approval rights

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921 views

Create Leave Management site using SharePoint List

can anyone suggest me how to create a time sheet in share point online. My requirement is when we select a start date and end end date the total leave days has to been shown by subtracting start date ...
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1answer
16 views

Prevent workflow change from putting file into Draft mode

I have a document library which has some documents with metadata fields attached. Some of the metadata fields are edited by a workflow on create / edit. But we are finding when a file is Published ...
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1answer
2k views

Project Server 2013 Timesheet automatic approval

I'm currently managing timesheets in Project Server 2013 but I've a problem when an user turns the timesheet into final timesheet. I would like an approval from a Timesheet Manager but when an user ...
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2answers
2k views

Outlook 2010 Error “This task could not be updated at this time.” Item still processes properly

I have an approval workflow, which sends and email to the person it is assigned to. The user opens the email through Outlook 2010 and processes their task (approve, reject or reassign task). After ...
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1answer
603 views

InfoPath Approval Fields, certain users can fill in some fields

Using Infopath, I would like to have a "Approval Status" field that only certain users (the managers) can see when approving or rejecting a form. The scenario would be the following: User fills out ...
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1answer
3k views

Workflow Approve/Reject is disabled for the full controled users

I've a workflow. When I start the approval process I'm getting e-mail but when I try to approve/reject it, the option is disabled. I've got the full control permission but nothing happens. I selected ...
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1answer
134 views

SharePoint 2016: OOTB workflows don't work anymore

We are encountering a strange behaviour with the OOTB SharePoint Workflows. Mainly, we use the Approval Workflow, but the problem seems to occur with the other available workflows. Everything worked ...
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1answer
632 views

Out of the box approval workflow suddenly failed on start (retrying)

SharePoint 2010. I've been using out of the box approval workflow for several month now. I did some minor changes to it, like to who and when emails should be send, but that's all. Then out of a ...
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22 views

Character Limit for Approver Comments Column Type in sharepoint.com O365

In sharepoint.com document set library, I am trying to add approver comment when I change the approval status. The comment supports up to 2414 characters, and when I enter more characters, it throws ...
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1answer
9k views

How to trigger a workflow from an incoming email to a document library

I have been trying a bunch of different stuff to get this to work, lots of great info here. I thought I might as well ask to get some answers for sure or see if anybody had any ideas! Some ...
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1answer
674 views

Powershell Script to approve all the pages,masterpages,layouts in a site collection

Need some automated way for publishing the content throughout the site within the one action using some commands, powershell or some custom code or any utility available for SharePoint 2013. Any ...
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1answer
859 views

Use SharePoint to record employee sign-off on documents

I am using SharePoint Online as a document management system. I have 25 users that are all employees under the same Office 365 subscription. I want an employee to read a document in the default ...
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3answers
54 views

Close approve/reject tasks from workflow

I have document library with 2013 workflow which starts when document “checks in” then it starts “approve task” for user who has permissions to approve/reject documents. The problem is: this user can ...
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1answer
11 views

Doubled up approval tasks for a document

I have a reusable workflow that is being used to approve a document content type (named SWIS). When a document is submitted for approval it is created double the normal number of approval tasks. ...
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0answers
13 views

Why does SPD make a new content type for each approval task?

I am making a workflow that kicks off an approval task to a specified user depending on which folder the file is in. Let's say I have 5 different folders so there are 5 logical checks and each one has ...
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1answer
10 views

Workflow to check Appoval Status and run

I would like to create a workflow that checks the status of the OOB Approval workflow and runs if the task is approved. What is the if condition I need for this?
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0answers
20 views

Reassign task to multiple users

How can I reassign task to multiple users at a time. The issue is that, it sends the approval to the first name only. Note: The task already configured as parallel I tried to change the setting ...
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0answers
25 views

Complete a task from workflow

In SharePoint Designer 2010 I'm trying to provide to an approval workflow two custom actions to avoid the 'open task, edit task, select approval value ,complete task' sequence so one action is for ...
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2answers
27 views

Issues with approval task starting no matter what a fields value is

So i tell the approval process to only start if a field is not equal to one of two values but no matter what, it starts anyway... can anyone help? attached is the WF...
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1answer
58 views

Actions in parallel tasks are executing in parallel too and sharing workflow variables

I've come across an interesting scenario with parallel tasks and workflow variables. My versions are: Sharepoint Online 2016 Sharepoint Designer 2013 Sharepoint 2010 Workflow Platform I am ...
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1answer
14 views
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3answers
5k views

Programmatically altering approval workflow task in separate workflow

Here is my code to programmatically alter the task at hand, the only problem is that the code doesn't alter the "Outcome" of the approval task. The Outcome field is blank. "Task Status" is Complete, ...
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2answers
169 views

Advice sought to build Workflow to automate Scheduled Document Reviews in SharePoint

I'm new to using and setting up workflows in SharePoint so hoping for some direction - hopefully, I make some sense! My company has a library of documents, such as Procedures, Forms etc on ...
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1answer
8k views

How do you access task form field data from approval workflows?

tldr: Need to access Task Form Field data in first Approval step, but nothing shows up. On the bigger scale, I have is a multi-step approval system. On the first approval step, the user inputs the ...
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1answer
6k views

Why does a workflow cancel with “access denied” for all but users with Full Control accesse?

I am working with an existing SharePoint deployment that has a convoluted security structure. After cleaning up permissions a bit, an approval workflow for absence requests is somehow not working for ...
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1answer
52 views

Approval status doesn't change

I created new documents library in the Sharepoint online Site and new approval flow for the documents in this library. I see in the flow's history that it ran successfully, but it doesn't change ...
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0answers
33 views

Update Approval workflow when multiple instances of workflow is running

In SPO, I have created a SP2010 approval workflow using "Start Approval Process". This is a 3 level approval workflow and there are multiple approvers in each level. If I edit the workflow in ...
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1answer
33 views

How to check publishing page state-Approved/Rejected

Is there any way to check if publishing page in sharepoint online is approved/Rejected? Would be great if I can add JS in custom page layout to have check on this.
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1answer
1k views

SharePoint Workflow - Approval Task - Selecting approver from a look-up field's list

Now, first of all I apologise for the title; it wasn't the easiest request to word. I've had a look around, and although there's several queries around approval tasks, I can't actually find one that ...
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1answer
177 views

workflow approve button is missing?

The last section of the workflow , the buttons is not visible.
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1answer
332 views

approval workflow is not working?

I made it with a participant list. It is sending mail to this list members. I am clicking Approve, and then the outcome is being "Approved" for me but the other members' outcomes are still blank and ...
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0answers
84 views

The Approve/Reject/Cancel/.. buttons are dissappeared in Approval Workflow?

I added Approval Process to my site.There are some buttons to Approve a page. When an approver wants to click Approve or Reject, the buttons are unavailable. Also the task outcome is "Cancelled". The ...
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0answers
74 views

How can i change the “Consolidation Comments” and mail “Title” in the approval workflow auto-mail?

I want to change or delete the red rectangle areas. It is adding automatically when i try to create new approval task.And I want to change the title language and consolidation comment. How can i do ...
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0answers
25 views

Delegation in Sharepoint 2016 - permission conflict?

There is an option within SharePoint which allows you to delegate the approval task to somebody else instead. However, I assumed that as soon as you delegate the task to somebody else > they will get ...
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2answers
1k views

Approve/Reject list items SharePoint 2013

Can anyone advise me how I can create simple Approve/Reject process for adding items to a list. I tried the standard Approve/Reject within SharePoint but as the items in my list are regularly updated/...
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1answer
102 views

Trouble linking an Outlook mailbox to an approval based SharePoint workflow

I am trying to set the approver for a SharePoint workflow as an Outlook mailbox. So, it means that all the people who are members of that outlook mailbox (not distribution list) should be able to open ...
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1answer
164 views

Loop Workflow over users in Group

I would like to create a workflow for a library which will loop over all users from a permissions group (Approval Users) in order and assign a task to the users. If any of the users rejects the ...
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1answer
26 views

How can I show the person who has generated the task in a column of the task list?

I need to show in a field, the name of the person who has generated the task, either because he has approved the previous task or because he has delegated the task producing the new one. Is that ...
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1answer
20 views

Attempting to test workflow; Document is “Locked” ?

I'm trying to test a workflow on SharePoint Online. I created a document (using the "New" button) and added a short sentence that it's a test document and to contact me if they receive an email ...
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1answer
68 views

How can I show the last workflow participant?

I need to have a field in the task list that shows me the last user that has participated in the workflow. I need it to know who the task is coming from. I need to show the user that delegated it or ...
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1answer
170 views

Assign Approvers based on folder?

I'm working on implementing a workflow which will start automatically on change/creation (which is working). The issue is that there are a few folders which need cross-department approval. Is there a ...
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0answers
151 views

SharePoint 2010 Parallel Approval Workflow should stop if any of the approvers reject the item

I am trying to build an approval workflow in SharePoint 2010 that will assign in parallel tasks to multiple approvers. All the approvers are expected to either approve or reject.I'm using "Assign ...
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1answer
546 views

field user into assign to field of approval action microsoft flow

I have one field name " Approval Manager" in list, which i want to use in "Assigned To" field of approval action. i have tried creating variable and using Approval manager email, but its not working ...
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1answer
30 views

Retrive the name of the approver from column A to column B

Good day, My column A ("Was Approved by:") is type "Person or Group" as I need it that way in my flow. Column B ("Approved by:") can be any type, as I want to make it a calculated field so it doesn't ...
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1answer
29 views

I approved the workflow but displaying that it is rejected?

I create a Approval workflow. When i publish a major version , that sends email to approvers to approve it. The approvers clicks "Approve" , and the task is completed but , when i refresh the page i ...
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1answer
45 views

Attachments bypassing approval system

We have a custom list which is being used for management of controlled documents. There are several document types with associated InfoPath forms and file attachments enabled. We are using the basic ...
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1answer
78 views

Transaction like functionality on SharePoint List Items

We need transaction type of functionality in SharePoint List. Process is like user will do add/update or delete actions on SharePoint list items. There should be one approval process, here it is, ...
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1answer
107 views

How to use a custom approval workflow (Copy of default)

I need to customize the default 2010 approval workflow and I would prefer not editing the build in. I have made a copy of the workflow as described here: How to Copy an Approval Workflow and Retain ...
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1answer
304 views

Assign approver to person specified for current item, in standard approval workflow

I would like a standard Approval process to a document library to be started automatically when a new item is checked in. The approver of the item should be the "Product Manager" and this info is ...
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1answer
3k views

SP 2013 approval workflow - collect comments from approvers

I have the following case: I need to establish an approval workflow with the option to leave comments by the approvers. No workflow templates are available on my server and I cannot administer it - I ...