Questions tagged [approval-process]

Approval process is a process within a SharePoint workflow where editors get their work approved or rejected by a user with approval rights

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16 views

What to use for a page approval sharepoint online - classic

I have requirement to have an approval built for pages. I know there is an approval page built in flow/power automate but this needs to be for classic SharePoint sites. Any idea? Can I use SharePoint ...
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31 views

Vacation Approvals Form Approvals

I am looking for more info on sequential vacation approvals. My company has several hundred employees, and requires different level of approvals based on number of days off requested. 1 or 2 days ...
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Long runnig Microsoft Flow Approval process

We are trying to achieve to run the approval process in MS flow for more than 30 days/indefinite time If I understood the V2 approval step which is a part of P1/P2 premium license, we need the outcome ...
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1answer
11 views

Create a single workflow template for use with different libraries (different task participants)

Copying and Modifying the Globally reusable 2010 Approval - SharePoint 2010 Workflow, I was able to create a new template workflow. I removed the "Approvers" and the "expand group" ...
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Future Proof Power Automate Approval Flows

I setup an Approval Flow (first to respond) that notifies one user that an item needs to approved or rejected. The approval process needs to be updated to include an additional approver. That's ...
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Read-only publishing approval workflow in document library

I have a SharePoint Online Site with multiple document libraries. Each of the documents have an approval workflow for published items. The problem with this is that the approval workflows are editable ...
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66 views

Hide the Approve/Reject button in AllItems.aspx in SharePoint Online

I would like to hide the menu item in a document library that reads "Approve/Reject": Since approval is being managed by a workflow that I created. Most online articles tell the solution to this ...
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26 views

Approval action- reassigning the task to the approver that made a mistake during approval process

I have used the action Approval process in the Sharepoint designer. I am using the approval process to validated a lost item with multiple people. The approvers are determine in the list column. I ...
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21 views

Approvers Field Missing when Initiating a Workflow

I'm trying to set up a workflow for document approval using (what I think are) the default workflows provided in SharePoint. After I set up the workflow and go to a document to initiate it, the ...
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39 views

SP2010 OOB Approval Workflow Error - Failed on start

In our SharePoint 2010 on premise farm, we have a document library which has 6 OOB approval workflows. All the workflows are triggered manually and all these workflows have been working fine for ...
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1answer
13 views

Past due approval tasks to show rejected (how to)

Hope someone can help me on this. I have created an approval workflow in Sharepoint Designer wherein the results could be approved or rejected. What i want to do is when a task/approval is past due ...
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25 views

Prompt Approver for information to import into SharePoint List

I have a SharePoint List for SW Approval that requires two sets of approvals. Current Flow is: User Submits Request --> Request Sent to SW Eng for Approval --> Request Sent to Test Eng for Approval ...
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19 views

Flow - Multi-step approval and Setting users as Variables

I'm working on an 8 step approval process for orders. This is going to get messy. And I would hate to have everyone's email addresses buried in the conditions. Is there a way to set 'Production Mgr'...
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21 views

Change language for status pending, approve and rejected

I have a list in SharePoint and a PowerApp connected to it and use the approval flow for every new item. But in the app I would like to change the standard text values Pending, Approved and rejected ...
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1answer
16 views

Flow vs alert me

Seems a dummy question: But I have created an approval process for a list in MS flow, it does the approval and some other things. So, as soon as a user changes an item, I am supposed to receive an ...
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3answers
38 views

roll back an item in alist due to rejecttion in the approval process

Is there a way to roll back a changed item in a list due to the rejection in the approval process? Seems an item would not roll back to its previous state if an approve reject the changes due to the ...
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27 views

How can I include durable links in the “Item Link” section of an approval Flow?

I have an existing flow which includes multiple document approval steps. Depending on the outcome of each one, the document in question is moved to different folders within the same library. I'm ...
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23 views

Update an ExtendedProperties or Approval Comments of Sharepoint task item

I am trying to update a SharePoint task programmatically using CSOM. I am able to approve a task successfully but not sure how to update the comments. The comments could be retrieved using ...
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How to update approval comments of a SharePoint task list

I am trying to perform an approval using REST API in SharePoint 2013. I am able to successfully Approve/ Reject but unable to read or save approval comments. I couldn't figure out what is the column ...
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1answer
22 views

Task process with different form for one user

Using SharePoint Designer 2010. Is it possible to have a separate form for a specific user in a task process? My requirement is to have one user enter information in the form while the others only ...
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1answer
39 views

External access from Vendors

How can I grant access to external users? The idea is the external user can: Access some of my SharePoint list so I can collect information from them (We temporary hire some vendors), this list will ...
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1answer
23 views

Update fields just before approval

Here's the flow I'm trying to create: A user creates a request (SharePoint list) The controller approves the request. The controller fill two extra fields. COO approves Purchasing Office is notified ...
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22 views

SharePoint 2010 approval workflow needs edit permission on site level

We have a SharePoint 2013 environment with a document library. On this library we have added the 2010 approval workflow. It's configured to be started on publish of an item, or it can be manually ...
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1answer
18 views

Flow with For a Selected File Trigger Passes not Info about Item

I created what should be a simple Flow: user selects doc in doc library, clicks Flow>FlowName. It prompts me to add approver emails which I do. The flow works great, but I cannot get any info about ...
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184 views

HTML & CSS Table format in approval email template in sharepoint powerautomate

How to prepare a HTML & CSS based table format with all required information in approval email template using power automate?
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28 views

Workflow or form history in InfoPath Form

I have created InfoPath form 2013 on which I have applied approval workflow (made in SharePoint Designer). Now what I want to do is displaying history like submitted by this, approved by this, close ...
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1answer
38 views

Disbale editing row in sharepoint based on column

Is there any way to disable a row in a SharePoint list based on a column value? I have a time off list that I would like to disable once it has been approved. So if approval status is approved you ...
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14 views

Customize an email to have “Open this task” button without SP designer workflow

We are using SP2016 on-premise. A scheduled PowerShell script is setup to send approval request email to approvers. The email contains the task link so that approver can click on it and approve his/...
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2answers
121 views

Approve/reject workflow with comments client-side

I have a list which has a "SharePoint 2010 Approval workflow" associated to it and would like to provide the use with simple buttons to approve/reject the workflow after it was started. I managed to ...
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1answer
36 views

unable to show the approvers names and approval dates

I'm using the approval Workflow from Sharepoint 2010. Every time a new document is created in the folder the workflow starts the approval to a group of people so that any of them can Accept or Reject ...
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1answer
21 views

Approval process only for certain elements

I have the following requirements regarding document management. I know that I can activate this "approval function" for a complete document library. But if an employee whose documents are to be ...
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19 views

Approver of content approval

I need your help, I have document library where there is major versioning enabled and content approval is enabled. A approver approves the item from approve/reject option in the document library. I ...
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15 views

Workflow Status sometimes invisible on SharePoint 2016

I have an approval workflow in a library on SharePoint 2016. At different times during the day, several files are automatically transferred to the library. An approval workflow starts when each file ...
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1answer
24 views

Multiple approvals using 2010 workflow

This is my list: I tried amending the workflow for multiple (2) approvals: The workflow seems to stop after updating the approval status column. There is no error as it was published. Kindly ...
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1answer
20 views

Steps in updating single field for multiple (selected) lists items

I am very new in SharePoint and wanted to seek some help. I have created a simple SP list that has a simple approval process. It is working fine. However, I was task to enhance it by allowing the ...
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2answers
84 views

How can I manually change the approval status of list item from pending to approved/rejected?

I've successfully used microsoft flow to automate approval workflow for modification or creation of list item. Approval, rejection all works fine. But my manager wants to whether the approval status ...
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14 views

Different levels of Approval in Approval Workflow?

I'm trying to find out the different levels of Approval in an OOB Approval Work flow. I saw of course Approved. I also saw "In Progress". Is there a place that has all the options?
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1answer
324 views

Is it possible to update MS Flow Approval Status using Rest API?

I need to create an approval process which will need the approver to add comments as well as upload file. For achieving this, I plan to create a custom form with required set of controls. I've been ...
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1answer
114 views

Prevent workflow change from putting file into Draft mode

I have a document library which has some documents with metadata fields attached. Some of the metadata fields are edited by a workflow on create / edit. But we are finding when a file is Published ...
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1answer
509 views

SharePoint 2016: OOTB workflows don't work anymore

We are encountering a strange behaviour with the OOTB SharePoint Workflows. Mainly, we use the Approval Workflow, but the problem seems to occur with the other available workflows. Everything worked ...
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3answers
273 views

Close approve/reject tasks from workflow

I have document library with 2013 workflow which starts when document “checks in” then it starts “approve task” for user who has permissions to approve/reject documents. The problem is: this user can ...
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1answer
14 views

Doubled up approval tasks for a document

I have a reusable workflow that is being used to approve a document content type (named SWIS). When a document is submitted for approval it is created double the normal number of approval tasks. ...
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1answer
13 views

Workflow to check Appoval Status and run

I would like to create a workflow that checks the status of the OOB Approval workflow and runs if the task is approved. What is the if condition I need for this?
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29 views

Reassign task to multiple users

How can I reassign task to multiple users at a time. The issue is that, it sends the approval to the first name only. Note: The task already configured as parallel I tried to change the setting ...
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30 views

Complete a task from workflow

In SharePoint Designer 2010 I'm trying to provide to an approval workflow two custom actions to avoid the 'open task, edit task, select approval value ,complete task' sequence so one action is for ...
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2answers
27 views

Issues with approval task starting no matter what a fields value is

So i tell the approval process to only start if a field is not equal to one of two values but no matter what, it starts anyway... can anyone help? attached is the WF...
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1answer
15 views

How can i disable CC section in Publish a major Version Approval Workflow?

I want to hide these sections , but every person can change the workflow. So how to hide this?
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1answer
119 views

Actions in parallel tasks are executing in parallel too and sharing workflow variables

I've come across an interesting scenario with parallel tasks and workflow variables. My versions are: Sharepoint Online 2016 Sharepoint Designer 2013 Sharepoint 2010 Workflow Platform I am ...
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2answers
511 views

Advice sought to build Workflow to automate Scheduled Document Reviews in SharePoint

I'm new to using and setting up workflows in SharePoint so hoping for some direction - hopefully, I make some sense! My company has a library of documents, such as Procedures, Forms etc on ...
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2answers
545 views

Approval status doesn't change

I created new documents library in the Sharepoint online Site and new approval flow for the documents in this library. I see in the flow's history that it ran successfully, but it doesn't change ...

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