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Questions tagged [approval-process]

Approval process is a process within a SharePoint workflow where editors get their work approved or rejected by a user with approval rights

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SharePoint Approval Link can't show details

Can someone help me with my problem? I created a power automate approval in SharePoint. The requestor will fill the request form then it will automatically send email to approver. But the approver can'...
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SharePoint Approval Link not Showing

Can someone help me with my problem? I created a power automate approval in SharePoint. The requestor will fill the request form then it will automatically send email to approver. But the approver can'...
Jayson Abalos's user avatar
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Default Library of SharePoint Online with Approval management - need explanation for permissions?

When using approval management for default library (Shared Documents) for SharePoint Online, it seems that documents are automatically visible to some people and to others not. E.g. I saw that my user ...
private7's user avatar
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Power Automate Approval action - Can I replicate the "Approve/Reject - Everyone Must Approve" with custom responses?

I have a requirement for a Power Automate flow (SharePoint Library) in which the Start and Wait for an Approval action - "Approve/Reject - Everyone Must Approve" meets all of my requirements,...
Chris's user avatar
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How do I setup content approval for only a sub-folder of a document library?

I'm trying to setup a new drawing approval system at work. As of right now, we create a new Teams channel for each project in the "PROJECTS" team. This create a new subfolder in the "...
Xharl's user avatar
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How to include a link to a supporting document in "Start and wait for approval"

I have created a document approval workflow in Power Automate for a SharePoint Library. This is working fine. I now want to add a link to a supporting document which could be 5-20MB in size (from ...
Prash's user avatar
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How do I create a power automate workflow for Sharepoint Paige approvals?

I’m quite new to power automate, and the following requirements is what I need to achieve, and it’s all quite tricky to understand at my early stage. Has anyone got any ideas on how to construct a ...
KateM's user avatar
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Power Automate multi Level approval Workflow adding Attachment at each level

I'm looking for solution approach for below requirement. I have 6 levels of approval. Once user initiates request it will send to level 1 then once level 1 approve it. It goes to level 2 but mein ...
Sachin Shinde's user avatar
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Sharepoint item in list is deleted but notification triggers still continuos

I have a flow which requires multiple approvals with email notifications. This starts when an item is created in a sharepoint list. How do I stop the flow if an item created needs to be deleted? Tried ...
K A's user avatar
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SharePoint list calculated column based on status in other columns

I have a list built with three levels of approval on an item. I want to add a calculated column to quickly show the status of the item based on those approvals. So if all three approvals exist, the ...
MaggieK's user avatar
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What is the equivalent action inside Power Automate which mimic creating tasks inside Workflow designer 2013?

I have this workflow designer 2013 >> which create a task and wait for response: So I am planning to redesign this using Power Automate, so inside power automate what is the equivalent action ...
John John's user avatar
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Remove decimals from the approval email

I have a leave request approval flow in place which works perfectly. But when an approval email is sent the the approver, Number Of Days (calculated column), shows as 0.500000000000 instead of 0.5 and ...
Nik's user avatar
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Power Automate - Approve but with more questions

I'm trying to use 365 forms/automate and sharepoint online to forfill an approval process. So we have a form. T Then that form goes to the users manager for approval. The manager before they can ...
Richard   Housham's user avatar
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Some users not able to approve request actions via outlook sent by power automate

I have written a flow that sends emails to users for approval but the keep getting these errors below and the submit/approve button doesn't work Any ideas why this is happening Thanks in Advance
naijacoder's user avatar
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Versioning of documents

I was working on the approval process of a SharePoint document. I did the following: Check out the document Make necessary changes to the document Check-in the document as a Minor version (draft) 3.1 ...
Ullas's user avatar
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Run a flow when document approval status = "Pending"

We have the following SharePoint document library: Now we want to run a flow only when the user Publish the document (when its status is changed from Draft to Pending), so I tried this trigger ...
John John's user avatar
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Document Routing

I am trying to build an automatic routing system. I know there is the approval workflow but I need those within the Routing list to be able to add comments to the attached PDF and digital sign. I am ...
Dennis Betz's user avatar
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Approvals showing "Created by: [my email address]" instead of the user who is submitting the request

I am working on a Flow for a SharePoint list when a request for PTO is submitted, it will start an approval process. I wanted to see if I can change the section of the email from the Approval that ...
Dr_Xunil's user avatar
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How to apply 2 conditions with the flow and create the list of approvers?

I have two lists, one gets the submitted information from PowerApps and the other one is more like a matrix, to identify the people who are assigned as approvers. Identification process starts with ...
Tamar Kereselidze's user avatar
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7k views

Get Outcome of the "start and wait for approval" Vs get the ResponsesComments. For the later, Power Automate will automatically add a "Apply to Each"

I have the following "Start and wait for approval" step inside my automated flow: Then I wanted to send an email containing the Outcome of the "start and wait for approval" + the ...
John John's user avatar
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How the logic will run if I have "start and wait for approval" inside a ForEach

I have a normal scenario of getting the members of a Group >> and set a "start and wait for approval" to wait for all responses >> but since the Assigned To is a list >> ...
John John's user avatar
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Can we create a rich text email body for our "start and wait for an approval"

We have this "Start and wait for an approval": But I need to create custom email body, which will have tables, links and rich text. So is this possible? as in our case the Details field can ...
John John's user avatar
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1 answer
242 views

Get the document's owner Approval before Sharing a document on SharePoint or on OneDrive with external users

I got a requirement from our customer, that they want to implement MS flow workflow, so when any user try to Share a document inside SharePoint or OneDrive with external users, then the user must get ...
John John's user avatar
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What is the best way to deal with approval and reviewing of a document content using sharepoint?

We need to send out an email that has to be approved and reviewed (by making changes and suggestions) by a group of people. What is the best way to do this using Sharepoint? This is for Sharepoint in ...
MiniMe's user avatar
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Start an Approval Flow from a SharePoint List item - Use Approval App in Teams - Add attachments

I would like to create an approval flow that starts when a user changes a column in SharePoint list from "Pending" to "Send for approval". The item in list, will also have ...
ANDRIANA's user avatar
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How to filter approvers based on location?

I am using SharePoint On-Prem 2019 and have Nitro Studio hosting my sites. One site I have manages the purchasing system, and I would like to filter the approvers based on location. I already have ...
Dan C.'s user avatar
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Approval Button bypasses a registered workflow

I am using SharePoint 2013 and I have a published site. I, also, attached the built-in publishing approval workflow on the Page library. However approve/reject button bypasses this workflow: How to ...
萧逸清's user avatar
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Start Approval Process on multiple items

I am trying to send single mail notification on multiple list item created in SharePoint List at same time, if approver is the same for all newly created items in a SharePoint List. The SharePoint ...
Shreya's user avatar
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status of approval mail doesn´t change if in person field is a group as approver

In my flow people can choose also groups as approver. everything works as expected just the mail in the inbox of the approvers doesn´t change in approved o rejected after approval. If the approver is ...
kurt's user avatar
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Start an approval assigned to people field (multi-selection) fails

I have an approval workflow "when a new item is created" that works fine if the manager field (assigned to) is a people field with no option to select more approvers. If I change it to &...
kurt's user avatar
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Using the same Power Automate approval flow in many SharePoint document libraries

I have a working workflow in Power Automate connected to one document library. The approvers are listed in a special SharePoint group for that document library. This workflow is using my user ...
Gunilla's user avatar
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Markdown syntax for table is not working properly over outlook mail in power automate approval action

I am using "Start and Wait for an approval" action in power automate. Within the body I am putting Markdown syntax table of the product details. When user sees the approval request email, it ...
Kailash Sahoo's user avatar
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1 answer
184 views

How to stop the workflow myself for SPO with Power Automate

I am creating an approval workflow for SPO with Power Automate. I can send an approve or reject email to the approver using the default action, but the applicant also wants to interrupt or delete the ...
Hyonta's user avatar
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how to send an approval in one flow and getting response in another flow

I have a scenario like I have to send approval of 30 documents at a time, but in my case I am sending an approval and waiting for that response to send an approval email for next document. So second ...
user2915027's user avatar
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3 answers
2k views

Locking document after approval

I have created a document approval workflow. Now I want to add a condition that once the document is approved the document should get locked ie. no one is able to make any changes in it. it should ...
Learner's user avatar
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1 answer
242 views

Sending reminder email only to those who have not approved

Need your support. I have created a workflow where I have 2 approvers to approve a document. I need to enhance the workflow by sending out email reminders to those who have not approved. The issue I ...
Learner's user avatar
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1 vote
1 answer
780 views

Power Automate Approval Workflow: Single Approver (but multiple people permissioned to approve)

I have a SharePoint list. A group of managers (5 people) have approval rights on the list. A larger group of contributors will submit new items to that list, and the Power Automate I have setup is a ...
Jen's user avatar
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1 answer
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What happens if multiple changes are made on an item of a SP list which has approval process in place

I have developed some flow in MS flow for managing some SP lists. MS flow sends an approval email to the admin for a change.If users keep editing the item the admin recives more emails. What happens ...
Mohsen Sichani's user avatar
1 vote
2 answers
2k views

Assigned To Field - Power Automate

I am looking for a way to Manually enter a email address when I am about to start the flow - where as Approval process in flow contains a per-populated Assigned to field where I have to Mandatory ...
Tejas Thite's user avatar
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3 answers
7k views

Is there a way to stop editing an item when the approval status is pending in SP online list-i.e. submitted for approval?

Is there a way to stop editing an item when the approval status is in the pending mode in SharePoint Online list? i.e. restrict users to change an item when it is waiting for the approval process. I ...
Mohsen Sichani's user avatar
0 votes
1 answer
85 views

PowerAutomate/Flow - SharePoint Document Approval by SharePoint Group

In SharePoint Designer 2013 workflows we have the option of a task process to send tasks to a SharePoint Permission group. How does one replicate this functionality in Power Automate/Flow? I don't see ...
vanblart's user avatar
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My approval workflow on SharePoint Online keeps failing

Can someone please suggest how to stop the time out issue?
user92995's user avatar
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1 answer
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Power Automate - Adding a DL in the approver email secttion

I have a leave approval workflow where the leave request mail goes to the direct Manager. However, I want to add a DL as well so that other Managers can also receive the mail in case the direct ...
Nikhila Menon's user avatar
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1 answer
85 views

Don't see default SharePoint Workflows in share point online modern site

I have created a modern Site in SharePoint Online tenant. Now I want to run the an approval workflow over my document library. When I open the site using SharePoint Designer I don't see any Default ...
Kailash Sahoo's user avatar
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1 answer
165 views

What to use for a page approval sharepoint online - classic

I have requirement to have an approval built for pages. I know there is an approval page built in flow/power automate but this needs to be for classic SharePoint sites. Any idea? Can I use SharePoint ...
naijacoder's user avatar
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0 votes
2 answers
42 views

Vacation Approvals Form Approvals

I am looking for more info on sequential vacation approvals. My company has several hundred employees, and requires different level of approvals based on number of days off requested. 1 or 2 days ...
LabMom's user avatar
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1 vote
1 answer
30 views

Create a single workflow template for use with different libraries (different task participants)

Copying and Modifying the Globally reusable 2010 Approval - SharePoint 2010 Workflow, I was able to create a new template workflow. I removed the "Approvers" and the "expand group" ...
Josh Sharkey's user avatar
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1 answer
61 views

Future Proof Power Automate Approval Flows

I setup an Approval Flow (first to respond) that notifies one user that an item needs to approved or rejected. The approval process needs to be updated to include an additional approver. That's ...
Taco_Buffet's user avatar
1 vote
1 answer
1k views

Hide the Approve/Reject button in AllItems.aspx in SharePoint Online

I would like to hide the menu item in a document library that reads "Approve/Reject": Since approval is being managed by a workflow that I created. Most online articles tell the solution to this ...
Josh Sharkey's user avatar
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1 answer
96 views

Approval action- reassigning the task to the approver that made a mistake during approval process

I have used the action Approval process in the Sharepoint designer. I am using the approval process to validated a lost item with multiple people. The approvers are determine in the list column. I ...
Patricia's user avatar

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