Questions tagged [approval-process]

Approval process is a process within a SharePoint workflow where editors get their work approved or rejected by a user with approval rights

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27 views

Using the same Power Automate approval flow in many SharePoint document libraries

I have a working workflow in Power Automate connected to one document library. The approvers are listed in a special SharePoint group for that document library. This workflow is using my user ...
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10 views

Markdown syntax for table is not working properly over outlook mail in power automate approval action

I am using "Start and Wait for an approval" action in power automate. Within the body I am putting Markdown syntax table of the product details. When user sees the approval request email, it ...
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16 views

How to stop the workflow myself for SPO with Power Automate

I am creating an approval workflow for SPO with Power Automate. I can send an approve or reject email to the approver using the default action, but the applicant also wants to interrupt or delete the ...
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2answers
19 views

how to send an approval in one flow and getting response in another flow

I have a scenario like I have to send approval of 30 documents at a time, but in my case I am sending an approval and waiting for that response to send an approval email for next document. So second ...
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3answers
43 views

Locking document after approval

I have created a document approval workflow. Now I want to add a condition that once the document is approved the document should get locked ie. no one is able to make any changes in it. it should ...
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23 views

Sending reminder email only to those who have not approved

Need your support. I have created a workflow where I have 2 approvers to approve a document. I need to enhance the workflow by sending out email reminders to those who have not approved. The issue I ...
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1answer
72 views

Power Automate Approval Workflow: Single Approver (but multiple people permissioned to approve)

I have a SharePoint list. A group of managers (5 people) have approval rights on the list. A larger group of contributors will submit new items to that list, and the Power Automate I have setup is a ...
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1answer
32 views

What happens if multiple changes are made on an item of a SP list which has approval process in place

I have developed some flow in MS flow for managing some SP lists. MS flow sends an approval email to the admin for a change.If users keep editing the item the admin recives more emails. What happens ...
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82 views

Assigned To Field - Power Automate

I am looking for a way to Manually enter a email address when I am about to start the flow - where as Approval process in flow contains a per-populated Assigned to field where I have to Mandatory ...
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451 views

Is there a way to stop editing an item when the approval status is pending in SP online list-i.e. submitted for approval?

Is there a way to stop editing an item when the approval status is in the pending mode in SharePoint Online list? i.e. restrict users to change an item when it is waiting for the approval process. I ...
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1answer
36 views

PowerAutomate/Flow - SharePoint Document Approval by SharePoint Group

In SharePoint Designer 2013 workflows we have the option of a task process to send tasks to a SharePoint Permission group. How does one replicate this functionality in Power Automate/Flow? I don't see ...
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12 views

My approval workflow on SharePoint Online keeps failing

Can someone please suggest how to stop the time out issue?
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42 views

Power Automate - Adding a DL in the approver email secttion

I have a leave approval workflow where the leave request mail goes to the direct Manager. However, I want to add a DL as well so that other Managers can also receive the mail in case the direct ...
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28 views

Don't see default SharePoint Workflows in share point online modern site

I have created a modern Site in SharePoint Online tenant. Now I want to run the an approval workflow over my document library. When I open the site using SharePoint Designer I don't see any Default ...
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81 views

What to use for a page approval sharepoint online - classic

I have requirement to have an approval built for pages. I know there is an approval page built in flow/power automate but this needs to be for classic SharePoint sites. Any idea? Can I use SharePoint ...
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32 views

Vacation Approvals Form Approvals

I am looking for more info on sequential vacation approvals. My company has several hundred employees, and requires different level of approvals based on number of days off requested. 1 or 2 days ...
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13 views

Long runnig Microsoft Flow Approval process

We are trying to achieve to run the approval process in MS flow for more than 30 days/indefinite time If I understood the V2 approval step which is a part of P1/P2 premium license, we need the outcome ...
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1answer
19 views

Create a single workflow template for use with different libraries (different task participants)

Copying and Modifying the Globally reusable 2010 Approval - SharePoint 2010 Workflow, I was able to create a new template workflow. I removed the "Approvers" and the "expand group" ...
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37 views

Future Proof Power Automate Approval Flows

I setup an Approval Flow (first to respond) that notifies one user that an item needs to approved or rejected. The approval process needs to be updated to include an additional approver. That's ...
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13 views

Read-only publishing approval workflow in document library

I have a SharePoint Online Site with multiple document libraries. Each of the documents have an approval workflow for published items. The problem with this is that the approval workflows are editable ...
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1answer
289 views

Hide the Approve/Reject button in AllItems.aspx in SharePoint Online

I would like to hide the menu item in a document library that reads "Approve/Reject": Since approval is being managed by a workflow that I created. Most online articles tell the solution to this ...
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1answer
29 views

Approval action- reassigning the task to the approver that made a mistake during approval process

I have used the action Approval process in the Sharepoint designer. I am using the approval process to validated a lost item with multiple people. The approvers are determine in the list column. I ...
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1answer
25 views

Approvers Field Missing when Initiating a Workflow

I'm trying to set up a workflow for document approval using (what I think are) the default workflows provided in SharePoint. After I set up the workflow and go to a document to initiate it, the ...
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2answers
54 views

SP2010 OOB Approval Workflow Error - Failed on start

In our SharePoint 2010 on premise farm, we have a document library which has 6 OOB approval workflows. All the workflows are triggered manually and all these workflows have been working fine for ...
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1answer
21 views

Past due approval tasks to show rejected (how to)

Hope someone can help me on this. I have created an approval workflow in Sharepoint Designer wherein the results could be approved or rejected. What i want to do is when a task/approval is past due ...
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3answers
38 views

Prompt Approver for information to import into SharePoint List

I have a SharePoint List for SW Approval that requires two sets of approvals. Current Flow is: User Submits Request --> Request Sent to SW Eng for Approval --> Request Sent to Test Eng for Approval ...
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1answer
28 views

Flow - Multi-step approval and Setting users as Variables

I'm working on an 8 step approval process for orders. This is going to get messy. And I would hate to have everyone's email addresses buried in the conditions. Is there a way to set 'Production Mgr'...
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1answer
32 views

Change language for status pending, approve and rejected

I have a list in SharePoint and a PowerApp connected to it and use the approval flow for every new item. But in the app I would like to change the standard text values Pending, Approved and rejected ...
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1answer
23 views

Flow vs alert me

Seems a dummy question: But I have created an approval process for a list in MS flow, it does the approval and some other things. So, as soon as a user changes an item, I am supposed to receive an ...
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3answers
280 views

roll back an item in alist due to rejecttion in the approval process

Is there a way to roll back a changed item in a list due to the rejection in the approval process? Seems an item would not roll back to its previous state if an approve reject the changes due to the ...
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1answer
170 views

How can I include durable links in the “Item Link” section of an approval Flow?

I have an existing flow which includes multiple document approval steps. Depending on the outcome of each one, the document in question is moved to different folders within the same library. I'm ...
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1answer
49 views

Update an ExtendedProperties or Approval Comments of Sharepoint task item

I am trying to update a SharePoint task programmatically using CSOM. I am able to approve a task successfully but not sure how to update the comments. The comments could be retrieved using ...
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1answer
99 views

How to update approval comments of a SharePoint task list

I am trying to perform an approval using REST API in SharePoint 2013. I am able to successfully Approve/Reject but unable to read or save approval comments. I couldn't figure out what is the column ...
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1answer
22 views

Task process with different form for one user

Using SharePoint Designer 2010. Is it possible to have a separate form for a specific user in a task process? My requirement is to have one user enter information in the form while the others only ...
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1answer
41 views

External access from Vendors

How can I grant access to external users? The idea is the external user can: Access some of my SharePoint list so I can collect information from them (We temporary hire some vendors), this list will ...
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1answer
25 views

Update fields just before approval

Here's the flow I'm trying to create: A user creates a request (SharePoint list) The controller approves the request. The controller fill two extra fields. COO approves Purchasing Office is notified ...
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30 views

SharePoint 2010 approval workflow needs edit permission on site level

We have a SharePoint 2013 environment with a document library. On this library we have added the 2010 approval workflow. It's configured to be started on publish of an item, or it can be manually ...
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1answer
57 views

Flow with For a Selected File Trigger Passes not Info about Item

I created what should be a simple Flow: user selects doc in doc library, clicks Flow>FlowName. It prompts me to add approver emails which I do. The flow works great, but I cannot get any info about ...
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1answer
609 views

HTML & CSS Table format in approval email template in sharepoint powerautomate

How to prepare a HTML & CSS based table format with all required information in approval email template using power automate?
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1answer
79 views

Disbale editing row in sharepoint based on column

Is there any way to disable a row in a SharePoint list based on a column value? I have a time off list that I would like to disable once it has been approved. So if approval status is approved you ...
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0answers
18 views

Customize an email to have “Open this task” button without SP designer workflow

We are using SP2016 on-premise. A scheduled PowerShell script is setup to send approval request email to approvers. The email contains the task link so that approver can click on it and approve his/...
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2answers
246 views

Approve/reject workflow with comments client-side

I have a list which has a "SharePoint 2010 Approval workflow" associated to it and would like to provide the use with simple buttons to approve/reject the workflow after it was started. I managed to ...
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1answer
64 views

unable to show the approvers names and approval dates

I'm using the approval Workflow from Sharepoint 2010. Every time a new document is created in the folder the workflow starts the approval to a group of people so that any of them can Accept or Reject ...
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1answer
23 views

Approval process only for certain elements

I have the following requirements regarding document management. I know that I can activate this "approval function" for a complete document library. But if an employee whose documents are to be ...
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1answer
24 views

Multiple approvals using 2010 workflow

This is my list: I tried amending the workflow for multiple (2) approvals: The workflow seems to stop after updating the approval status column. There is no error as it was published. Kindly ...
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1answer
21 views

Steps in updating single field for multiple (selected) lists items

I am very new in SharePoint and wanted to seek some help. I have created a simple SP list that has a simple approval process. It is working fine. However, I was task to enhance it by allowing the ...
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2answers
263 views

How can I manually change the approval status of list item from pending to approved/rejected?

I've successfully used microsoft flow to automate approval workflow for modification or creation of list item. Approval, rejection all works fine. But my manager wants to whether the approval status ...
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1answer
435 views

Is it possible to update MS Flow Approval Status using Rest API?

I need to create an approval process which will need the approver to add comments as well as upload file. For achieving this, I plan to create a custom form with required set of controls. I've been ...
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1answer
185 views

Prevent workflow change from putting file into Draft mode

I have a document library which has some documents with metadata fields attached. Some of the metadata fields are edited by a workflow on create / edit. But we are finding when a file is Published ...
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1answer
750 views

SharePoint 2016: OOTB workflows don't work anymore

We are encountering a strange behaviour with the OOTB SharePoint Workflows. Mainly, we use the Approval Workflow, but the problem seems to occur with the other available workflows. Everything worked ...

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