Questions tagged [approval-process]
Approval process is a process within a SharePoint workflow where editors get their work approved or rejected by a user with approval rights
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15 views
How to filter approvers based on location?
I am using SharePoint On-Prem 2019 and have Nitro Studio hosting my sites. One site I have manages the purchasing system, and I would like to filter the approvers based on location. I already have ...
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1answer
21 views
Approval Button bypasses a registered workflow
I am using SharePoint 2013 and I have a published site.
I, also, attached the built-in publishing approval workflow on the Page library.
However approve/reject button bypasses this workflow:
How to ...
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95 views
Start Approval Process on multiple items
I am trying to send single mail notification on multiple list item created in SharePoint List at same time, if approver is the same for all newly created items in a SharePoint List.
The SharePoint ...
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1answer
25 views
status of approval mail doesn´t change if in person field is a group as approver
In my flow people can choose also groups as approver. everything works as expected just the mail in the inbox of the approvers doesn´t change in approved o rejected after approval.
If the approver is ...
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20 views
Worflow Approval SharePoint Library
I have a problem with a custom workflow in a SharePoint Online bookstore.
I created the workflow for the approval of the content with Power Automate (Double approval, ...). Everything works except the ...
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2answers
89 views
Start an approval assigned to people field (multi-selection) fails
I have an approval workflow "when a new item is created" that works fine if the manager field (assigned to) is a people field with no option to select more approvers.
If I change it to &...
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1answer
111 views
Using the same Power Automate approval flow in many SharePoint document libraries
I have a working workflow in Power Automate connected to one document library. The approvers are listed in a special SharePoint group for that document library.
This workflow is using my user ...
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1answer
119 views
Markdown syntax for table is not working properly over outlook mail in power automate approval action
I am using "Start and Wait for an approval" action in power automate. Within the body I am putting Markdown syntax table of the product details. When user sees the approval request email, it ...
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1answer
69 views
How to stop the workflow myself for SPO with Power Automate
I am creating an approval workflow for SPO with Power Automate.
I can send an approve or reject email to the approver using the default action, but the applicant also wants to interrupt or delete the ...
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2answers
56 views
how to send an approval in one flow and getting response in another flow
I have a scenario like I have to send approval of 30 documents at a time, but in my case I am sending an approval and waiting for that response to send an approval email for next document.
So second ...
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3answers
114 views
Locking document after approval
I have created a document approval workflow. Now I want to add a condition that once the document is approved the document should get locked ie. no one is able to make any changes in it. it should ...
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1answer
44 views
Sending reminder email only to those who have not approved
Need your support. I have created a workflow where I have 2 approvers to approve a document.
I need to enhance the workflow by sending out email reminders to those who have not approved.
The issue I ...
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1answer
375 views
Power Automate Approval Workflow: Single Approver (but multiple people permissioned to approve)
I have a SharePoint list. A group of managers (5 people) have approval rights on the list. A larger group of contributors will submit new items to that list, and the Power Automate I have setup is a ...
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1answer
34 views
What happens if multiple changes are made on an item of a SP list which has approval process in place
I have developed some flow in MS flow for managing some SP lists.
MS flow sends an approval email to the admin for a change.If users keep editing the item the admin recives more emails. What happens ...
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2answers
336 views
Assigned To Field - Power Automate
I am looking for a way to Manually enter a email address when I am about to start the flow - where as Approval process in flow contains a per-populated Assigned to field where I have to Mandatory ...
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3answers
1k views
Is there a way to stop editing an item when the approval status is pending in SP online list-i.e. submitted for approval?
Is there a way to stop editing an item when the approval status is in the pending mode in SharePoint Online list? i.e. restrict users to change an item when it is waiting for the approval process. I ...
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1answer
51 views
PowerAutomate/Flow - SharePoint Document Approval by SharePoint Group
In SharePoint Designer 2013 workflows we have the option of a task process to send tasks to a SharePoint Permission group.
How does one replicate this functionality in Power Automate/Flow? I don't see ...
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1answer
13 views
My approval workflow on SharePoint Online keeps failing
Can someone please suggest how to stop the time out issue?
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1answer
81 views
Power Automate - Adding a DL in the approver email secttion
I have a leave approval workflow where the leave request mail goes to the direct Manager.
However, I want to add a DL as well so that other Managers can also receive the mail in case the direct ...
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1answer
33 views
Don't see default SharePoint Workflows in share point online modern site
I have created a modern Site in SharePoint Online tenant. Now I want to run the an approval workflow over my document library. When I open the site using SharePoint Designer I don't see any Default ...
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1answer
106 views
What to use for a page approval sharepoint online - classic
I have requirement to have an approval built for pages.
I know there is an approval page built in flow/power automate but this needs to be for classic SharePoint sites.
Any idea?
Can I use SharePoint ...
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2answers
35 views
Vacation Approvals Form Approvals
I am looking for more info on sequential vacation approvals. My company has several hundred employees, and requires different level of approvals based on number of days off requested. 1 or 2 days ...
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1answer
23 views
Create a single workflow template for use with different libraries (different task participants)
Copying and Modifying the Globally reusable 2010 Approval - SharePoint 2010 Workflow, I was able to create a new template workflow.
I removed the "Approvers" and the "expand group" ...
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1answer
41 views
Future Proof Power Automate Approval Flows
I setup an Approval Flow (first to respond) that notifies one user that an item needs to approved or rejected. The approval process needs to be updated to include an additional approver. That's ...
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1answer
415 views
Hide the Approve/Reject button in AllItems.aspx in SharePoint Online
I would like to hide the menu item in a document library that reads "Approve/Reject":
Since approval is being managed by a workflow that I created. Most online articles tell the solution to this ...
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1answer
34 views
Approval action- reassigning the task to the approver that made a mistake during approval process
I have used the action Approval process in the Sharepoint designer.
I am using the approval process to validated a lost item with multiple people. The approvers are determine in the list column.
I ...
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1answer
29 views
Approvers Field Missing when Initiating a Workflow
I'm trying to set up a workflow for document approval using (what I think are) the default workflows provided in SharePoint. After I set up the workflow and go to a document to initiate it, the ...
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2answers
71 views
SP2010 OOB Approval Workflow Error - Failed on start
In our SharePoint 2010 on premise farm, we have a document library which has 6 OOB approval workflows.
All the workflows are triggered manually and all these workflows have been working fine for ...
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1answer
21 views
Past due approval tasks to show rejected (how to)
Hope someone can help me on this.
I have created an approval workflow in Sharepoint Designer wherein the results could be approved or rejected. What i want to do is when a task/approval is past due ...
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3answers
54 views
Prompt Approver for information to import into SharePoint List
I have a SharePoint List for SW Approval that requires two sets of approvals.
Current Flow is:
User Submits Request --> Request Sent to SW Eng for Approval --> Request Sent to Test Eng for Approval
...
2
votes
1answer
31 views
Flow - Multi-step approval and Setting users as Variables
I'm working on an 8 step approval process for orders.
This is going to get messy. And I would hate to have everyone's email addresses buried in the conditions. Is there a way to set
'Production Mgr'...
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1answer
46 views
Change language for status pending, approve and rejected
I have a list in SharePoint and a PowerApp connected to it and use the approval flow for every new item.
But in the app I would like to change the standard text values Pending, Approved and rejected ...
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1answer
28 views
Flow vs alert me
Seems a dummy question:
But I have created an approval process for a list in MS flow, it does the approval and some other things. So, as soon as a user changes an item, I am supposed to receive an ...
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3answers
525 views
roll back an item in alist due to rejecttion in the approval process
Is there a way to roll back a changed item in a list due to the rejection in the approval process?
Seems an item would not roll back to its previous state if an approve reject the changes due to the ...
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1answer
258 views
How can I include durable links in the "Item Link" section of an approval Flow?
I have an existing flow which includes multiple document approval steps. Depending on the outcome of each one, the document in question is moved to different folders within the same library.
I'm ...
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1answer
66 views
Update an ExtendedProperties or Approval Comments of Sharepoint task item
I am trying to update a SharePoint task programmatically using CSOM. I am able to approve a task successfully but not sure how to update the comments.
The comments could be retrieved using ...
2
votes
1answer
133 views
How to update approval comments of a SharePoint task list
I am trying to perform an approval using REST API in SharePoint 2013. I am able to successfully Approve/Reject but unable to read or save approval comments.
I couldn't figure out what is the column ...
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1answer
22 views
Task process with different form for one user
Using SharePoint Designer 2010. Is it possible to have a separate form for a specific user in a task process? My requirement is to have one user enter information in the form while the others only ...
0
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1answer
41 views
External access from Vendors
How can I grant access to external users?
The idea is the external user can:
Access some of my SharePoint list so I can collect information from them (We temporary hire some vendors), this list will ...
0
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1answer
25 views
Update fields just before approval
Here's the flow I'm trying to create:
A user creates a request (SharePoint list)
The controller approves the request.
The controller fill two extra fields.
COO approves
Purchasing Office is notified
...
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0answers
34 views
SharePoint 2010 approval workflow needs edit permission on site level
We have a SharePoint 2013 environment with a document library. On this library we have added the 2010 approval workflow. It's configured to be started on publish of an item, or it can be manually ...
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1answer
166 views
Flow with For a Selected File Trigger Passes not Info about Item
I created what should be a simple Flow: user selects doc in doc library, clicks Flow>FlowName.
It prompts me to add approver emails which I do. The flow works great, but I cannot get any info about ...
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1answer
912 views
HTML & CSS Table format in approval email template in sharepoint powerautomate
How to prepare a HTML & CSS based table format with all required information in approval email template using power automate?
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1answer
101 views
Disbale editing row in sharepoint based on column
Is there any way to disable a row in a SharePoint list based on a column value?
I have a time off list that I would like to disable once it has been approved.
So if approval status is approved you ...
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0answers
19 views
Customize an email to have "Open this task" button without SP designer workflow
We are using SP2016 on-premise. A scheduled PowerShell script is setup to send approval request email to approvers. The email contains the task link so that approver can click on it and approve his/...
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2answers
287 views
Approve/reject workflow with comments client-side
I have a list which has a "SharePoint 2010 Approval workflow" associated to it and would like to provide the use with simple buttons to approve/reject the workflow after it was started. I managed to ...
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1answer
95 views
unable to show the approvers names and approval dates
I'm using the approval Workflow from Sharepoint 2010. Every time a new document is created in the folder the workflow starts the approval to a group of people so that any of them can Accept or Reject ...
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1answer
25 views
Approval process only for certain elements
I have the following requirements regarding document management. I know that I can activate this "approval function" for a complete document library. But if an employee whose documents are to be ...
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1answer
24 views
Multiple approvals using 2010 workflow
This is my list:
I tried amending the workflow for multiple (2) approvals:
The workflow seems to stop after updating the approval status column.
There is no error as it was published.
Kindly ...
0
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1answer
23 views
Steps in updating single field for multiple (selected) lists items
I am very new in SharePoint and wanted to seek some help. I have created a simple SP list that has a simple approval process. It is working fine.
However, I was task to enhance it by allowing the ...
