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Questions tagged [approval-process]

Approval process is a process within a SharePoint workflow where editors get their work approved or rejected by a user with approval rights

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How to apply 2 conditions with the flow and create the list of approvers?

I have two lists, one gets the submitted information from PowerApps and the other one is more like a matrix, to identify the people who are assigned as approvers. Identification process starts with ...
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Get Outcome of the "start and wait for approval" Vs get the ResponsesComments. For the later, Power Automate will automatically add a "Apply to Each"

I have the following "Start and wait for approval" step inside my automated flow: Then I wanted to send an email containing the Outcome of the "start and wait for approval" + the ...
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How the logic will run if I have "start and wait for approval" inside a ForEach

I have a normal scenario of getting the members of a Group >> and set a "start and wait for approval" to wait for all responses >> but since the Assigned To is a list >> ...
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Can we create a rich text email body for our "start and wait for an approval"

We have this "Start and wait for an approval": But I need to create custom email body, which will have tables, links and rich text. So is this possible? as in our case the Details field can ...
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Get the document's owner Approval before Sharing a document on SharePoint or on OneDrive with external users

I got a requirement from our customer, that they want to implement MS flow workflow, so when any user try to Share a document inside SharePoint or OneDrive with external users, then the user must get ...
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What is the best way to deal with approval and reviewing of a document content using sharepoint?

We need to send out an email that has to be approved and reviewed (by making changes and suggestions) by a group of people. What is the best way to do this using Sharepoint? This is for Sharepoint in ...
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Start an Approval Flow from a SharePoint List item - Use Approval App in Teams - Add attachments

I would like to create an approval flow that starts when a user changes a column in SharePoint list from "Pending" to "Send for approval". The item in list, will also have ...
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Column to Show Reviewers Approved

For a document, I have multiple reviewers (say 15). Is it possible for document library to show in a column, the names of reviewers (say 6, and, to be increased over time or when comments closed) ...
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How to filter approvers based on location?

I am using SharePoint On-Prem 2019 and have Nitro Studio hosting my sites. One site I have manages the purchasing system, and I would like to filter the approvers based on location. I already have ...
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Approval Button bypasses a registered workflow

I am using SharePoint 2013 and I have a published site. I, also, attached the built-in publishing approval workflow on the Page library. However approve/reject button bypasses this workflow: How to ...
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380 views

Start Approval Process on multiple items

I am trying to send single mail notification on multiple list item created in SharePoint List at same time, if approver is the same for all newly created items in a SharePoint List. The SharePoint ...
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status of approval mail doesn´t change if in person field is a group as approver

In my flow people can choose also groups as approver. everything works as expected just the mail in the inbox of the approvers doesn´t change in approved o rejected after approval. If the approver is ...
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Worflow Approval SharePoint Library

I have a problem with a custom workflow in a SharePoint Online bookstore. I created the workflow for the approval of the content with Power Automate (Double approval, ...). Everything works except the ...
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1 vote
2 answers
265 views

Start an approval assigned to people field (multi-selection) fails

I have an approval workflow "when a new item is created" that works fine if the manager field (assigned to) is a people field with no option to select more approvers. If I change it to &...
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1 answer
227 views

Using the same Power Automate approval flow in many SharePoint document libraries

I have a working workflow in Power Automate connected to one document library. The approvers are listed in a special SharePoint group for that document library. This workflow is using my user ...
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Markdown syntax for table is not working properly over outlook mail in power automate approval action

I am using "Start and Wait for an approval" action in power automate. Within the body I am putting Markdown syntax table of the product details. When user sees the approval request email, it ...
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How to stop the workflow myself for SPO with Power Automate

I am creating an approval workflow for SPO with Power Automate. I can send an approve or reject email to the approver using the default action, but the applicant also wants to interrupt or delete the ...
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how to send an approval in one flow and getting response in another flow

I have a scenario like I have to send approval of 30 documents at a time, but in my case I am sending an approval and waiting for that response to send an approval email for next document. So second ...
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3 answers
294 views

Locking document after approval

I have created a document approval workflow. Now I want to add a condition that once the document is approved the document should get locked ie. no one is able to make any changes in it. it should ...
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1 answer
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Sending reminder email only to those who have not approved

Need your support. I have created a workflow where I have 2 approvers to approve a document. I need to enhance the workflow by sending out email reminders to those who have not approved. The issue I ...
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1 answer
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Power Automate Approval Workflow: Single Approver (but multiple people permissioned to approve)

I have a SharePoint list. A group of managers (5 people) have approval rights on the list. A larger group of contributors will submit new items to that list, and the Power Automate I have setup is a ...
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What happens if multiple changes are made on an item of a SP list which has approval process in place

I have developed some flow in MS flow for managing some SP lists. MS flow sends an approval email to the admin for a change.If users keep editing the item the admin recives more emails. What happens ...
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2 answers
594 views

Assigned To Field - Power Automate

I am looking for a way to Manually enter a email address when I am about to start the flow - where as Approval process in flow contains a per-populated Assigned to field where I have to Mandatory ...
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3 answers
2k views

Is there a way to stop editing an item when the approval status is pending in SP online list-i.e. submitted for approval?

Is there a way to stop editing an item when the approval status is in the pending mode in SharePoint Online list? i.e. restrict users to change an item when it is waiting for the approval process. I ...
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PowerAutomate/Flow - SharePoint Document Approval by SharePoint Group

In SharePoint Designer 2013 workflows we have the option of a task process to send tasks to a SharePoint Permission group. How does one replicate this functionality in Power Automate/Flow? I don't see ...
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My approval workflow on SharePoint Online keeps failing

Can someone please suggest how to stop the time out issue?
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1 answer
109 views

Power Automate - Adding a DL in the approver email secttion

I have a leave approval workflow where the leave request mail goes to the direct Manager. However, I want to add a DL as well so that other Managers can also receive the mail in case the direct ...
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Don't see default SharePoint Workflows in share point online modern site

I have created a modern Site in SharePoint Online tenant. Now I want to run the an approval workflow over my document library. When I open the site using SharePoint Designer I don't see any Default ...
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124 views

What to use for a page approval sharepoint online - classic

I have requirement to have an approval built for pages. I know there is an approval page built in flow/power automate but this needs to be for classic SharePoint sites. Any idea? Can I use SharePoint ...
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Vacation Approvals Form Approvals

I am looking for more info on sequential vacation approvals. My company has several hundred employees, and requires different level of approvals based on number of days off requested. 1 or 2 days ...
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1 answer
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Create a single workflow template for use with different libraries (different task participants)

Copying and Modifying the Globally reusable 2010 Approval - SharePoint 2010 Workflow, I was able to create a new template workflow. I removed the "Approvers" and the "expand group" ...
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Future Proof Power Automate Approval Flows

I setup an Approval Flow (first to respond) that notifies one user that an item needs to approved or rejected. The approval process needs to be updated to include an additional approver. That's ...
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1 vote
1 answer
554 views

Hide the Approve/Reject button in AllItems.aspx in SharePoint Online

I would like to hide the menu item in a document library that reads "Approve/Reject": Since approval is being managed by a workflow that I created. Most online articles tell the solution to this ...
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1 answer
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Approval action- reassigning the task to the approver that made a mistake during approval process

I have used the action Approval process in the Sharepoint designer. I am using the approval process to validated a lost item with multiple people. The approvers are determine in the list column. I ...
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1 answer
34 views

Approvers Field Missing when Initiating a Workflow

I'm trying to set up a workflow for document approval using (what I think are) the default workflows provided in SharePoint. After I set up the workflow and go to a document to initiate it, the ...
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2 answers
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SP2010 OOB Approval Workflow Error - Failed on start

In our SharePoint 2010 on premise farm, we have a document library which has 6 OOB approval workflows. All the workflows are triggered manually and all these workflows have been working fine for ...
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Past due approval tasks to show rejected (how to)

Hope someone can help me on this. I have created an approval workflow in Sharepoint Designer wherein the results could be approved or rejected. What i want to do is when a task/approval is past due ...
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3 answers
65 views

Prompt Approver for information to import into SharePoint List

I have a SharePoint List for SW Approval that requires two sets of approvals. Current Flow is: User Submits Request --> Request Sent to SW Eng for Approval --> Request Sent to Test Eng for Approval ...
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2 votes
1 answer
36 views

Flow - Multi-step approval and Setting users as Variables

I'm working on an 8 step approval process for orders. This is going to get messy. And I would hate to have everyone's email addresses buried in the conditions. Is there a way to set 'Production Mgr'...
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1 answer
60 views

Change language for status pending, approve and rejected

I have a list in SharePoint and a PowerApp connected to it and use the approval flow for every new item. But in the app I would like to change the standard text values Pending, Approved and rejected ...
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1 answer
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Flow vs alert me

Seems a dummy question: But I have created an approval process for a list in MS flow, it does the approval and some other things. So, as soon as a user changes an item, I am supposed to receive an ...
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2 votes
3 answers
758 views

roll back an item in alist due to rejecttion in the approval process

Is there a way to roll back a changed item in a list due to the rejection in the approval process? Seems an item would not roll back to its previous state if an approve reject the changes due to the ...
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0 votes
1 answer
311 views

How can I include durable links in the "Item Link" section of an approval Flow?

I have an existing flow which includes multiple document approval steps. Depending on the outcome of each one, the document in question is moved to different folders within the same library. I'm ...
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1 answer
78 views

Update an ExtendedProperties or Approval Comments of Sharepoint task item

I am trying to update a SharePoint task programmatically using CSOM. I am able to approve a task successfully but not sure how to update the comments. The comments could be retrieved using ...
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2 votes
1 answer
176 views

How to update approval comments of a SharePoint task list

I am trying to perform an approval using REST API in SharePoint 2013. I am able to successfully Approve/Reject but unable to read or save approval comments. I couldn't figure out what is the column ...
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Task process with different form for one user

Using SharePoint Designer 2010. Is it possible to have a separate form for a specific user in a task process? My requirement is to have one user enter information in the form while the others only ...
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1 answer
41 views

External access from Vendors

How can I grant access to external users? The idea is the external user can: Access some of my SharePoint list so I can collect information from them (We temporary hire some vendors), this list will ...
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1 answer
25 views

Update fields just before approval

Here's the flow I'm trying to create: A user creates a request (SharePoint list) The controller approves the request. The controller fill two extra fields. COO approves Purchasing Office is notified ...
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SharePoint 2010 approval workflow needs edit permission on site level

We have a SharePoint 2013 environment with a document library. On this library we have added the 2010 approval workflow. It's configured to be started on publish of an item, or it can be manually ...
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1 answer
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Flow with For a Selected File Trigger Passes not Info about Item

I created what should be a simple Flow: user selects doc in doc library, clicks Flow>FlowName. It prompts me to add approver emails which I do. The flow works great, but I cannot get any info about ...
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