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I have the following:-

  1. Site collection.
  2. A list inside the site collection, where I have inherited the permission for the list from the site collection. Which include having the build-in groups; visitors, members, owner, excel viewer.

Now I need to include users who are visitors in the site collection to have Edit permission on the list. So which approach I should follow. I tried to stop the permission inheritance , and I modified the four groups users, but adding or removing users from the groups will affect the site collection also. As it seems that they will be using the same groups. So which approach I should follow? Thanks

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Break the permissions inheritance on the list and update the visitors group to have Contribute permissions on the list. This will trickle down to all the files giving them the ability to edit the files.

If your concern is that these are in fact 2 different groups, then you'll need to create another group at the root of the site collection with only the desired users. Break the permissions inheritance on the list and delete the user groups except for the owners. Add the new group with the desired permissions. This way you can maintain 2 different groups and give the appropriate (sub)set access.

  • but i am afraid that stopping the inheritance and deleting the current groups, will cause the groups to be deleted from the site collection also. as when i stop inheritance and add new users to the groups at the list level, those users will be added on the site collection level also. so i got confused .. – john Gu Jan 15 '14 at 0:26
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    @johnG when you delete a group from a list, or any other securable item, for which you have broken inheritance you are just removing the group from the list, not actually deleting it. – MdMazzotti Jan 15 '14 at 0:38
  • ok i see, but i am unable to remove the group. when i go to the list permission ,and if i select a group there is no option or button to remove the group ? – john Gu Jan 15 '14 at 0:41
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    @johnG yes, that's what you should do. Also, as it is basically what PirateEric explained, please mark his answer as accepted. – MdMazzotti Jan 15 '14 at 13:19
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    That works too. The general idea is to create all the groups you may need first so all lists and libraries inheriting permissions pick up these groups, then break permission inheritance on the lists where needed and remove all unnecessary groups. Otherwise you just create more work for yourself having to add the groups. – Eric Alexander Jan 15 '14 at 16:33

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