I'm filling in for our SP admin, who is unreachable, and can't figure out which permission level I need to assign so that a group of users only see major versions of documents.

Apparently someone who should only be able to see major versions has been able to see a minor version of a document on our SharePoint site (They saw v1.11). It could be that the offending content was part of 1.0 thus permissions aren't the real issue but I'm investigating this as a first step.

AFAIK I would be applying the permissions to entire folders and not to particular documents.

1 Answer 1


Welcome to SP.SE Vidro3!

This is not a permissions issue - its a versioning setting in the document library. You basically have 2 options:

  1. Only users who can edit items (contribute rights).
  2. Only users who can approve items (and the AUTHOR of the item).
  • So it's Library settings>Versioning Settings> and Draft Item security, right? And that is effective for the entire Library, in other words the entire folder hierarchy - and cannot be set to a different option at different levels in the hierarchy, right? Thanks
    – Vidro3
    Commented Nov 19, 2013 at 18:53
  • 1
    Correct. You could give different people different rights in the hierarchy. Combined with the versioning settings you can pretty much control everything. Commented Nov 19, 2013 at 23:02

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