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I'm new to Sharepoint online (Office 365 really), and I'm trying to figure out how to search on Enterprise keywords, on the one hand, and Managed metadata, on the other.

I know I can use a syntax in the search field to search for other metadata values, such as Author:

author:"Anders Svensson"

Which is documented here:

http://msdn.microsoft.com/en-us/library/ee558911.aspx

But I cannot figure out how to do this for Enterprise keywords (i.e. the general "Tags" that you can set on a document in the "Tags & Notes" dialog).

I tried keyword:valuebut that didn't work. (Obviously the "value" part here used an actual keyword/tag value that I had set on a document)

Also, I wanted to search on a Managed metadata field I created. It's a field called Subject, and it gets it's values from a taxonomy in the Term store.

I tried subject:value and Subject:value, but neither of them worked.

I cannot find any information on this, no matter how much I Google or search the help...

EDIT:

Please note that I'm trying to do the search in the "Find a file" search field inside the document library.

Also, I'm not sure I understand enterprise keyword functionality as a whole: if I go to the Tags and Notes page (which was there by default) I can click on tags and get documents tagged with it, but if I add a web part with a tag cloud, I get the cloud ok, but clicking on a tag curiously does not show any results...

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4 Answers 4

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You can use only Managed Properties in your search Query.The new column which is you create is actually a crawled property. To include the content and metadata of crawled properties in the search index, you map crawled properties to managed properties.

In case of SharePoint Online, When you create a new site column in a SharePoint list, the search picks up the name of the site column as a new crawled property. SharePoint Online automatically maps the new crawled property to a new auto-generated managed property.So, try searching as owsSubject:value or owssubject:value

If it don't work, you may need to create Managed Properties , here are the steps : http://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/manage-the-search-schema-in-sharepoint-online-HA103628856.aspx#_Toc343168194

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  • Thanks, but I actually tried all of these options (I found a site while Googling for this), and I tried both exactly as you typed them here, and also with a dash after "ows", and with upper and lowercase on Subject. I also did the manual mapping once, but nothing worked. I only get hits when searching for Subject:value, but that is a free text hit, because it gets everything that has the value text inside the document.
    – Anders Svensson
    Mar 11, 2013 at 12:58
  • I had actually tried what you suggested, but I read the link you provided carefully, and tested it again, realizing I hadn't done it correctly the first time. In fact, all I had to do was find the automatically mapped Managed Property created for my Managed Metadata column, and add an alias for it, and then (after waiting for a crawl) it worked! Thanks a lot! I still don't know how to search for simple Enterprise Keywords though, except just using the value, but that returns hits from body text as well. I would have liked to use e.g. "keyword:value"...
    – Anders Svensson
    Mar 17, 2013 at 10:03
  • In my case Sharepoint does not create crawled properties for new columns.
    – Stefan
    Nov 7 at 12:17
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By Now, you can simply query for enterprise Keywords using:

tags:Keyword
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  • If you have a new question, please ask it by clicking the Ask Question button. Include a link to this question if it helps provide context. - From Review
    – Ganesh Sanap - MVP
    Oct 12, 2021 at 9:34
  • Does not work for me. Do I need to manually update some indexes or wait some days, until a new enterprise keyword can be found?
    – Stefan
    Nov 7 at 12:20
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You said you are entering the keywords like this: [I would have liked to use e.g. "keyword:value"...] You are supposed to enter them like this[e.g. "keywords:value"...] }. You are missing the "S" on keywords. Good luck!

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  • Ha...that missing "s" solved the problem for me too, thanks ;-)
    – Jim Parker
    Nov 1, 2018 at 17:45
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I had this same requirement and was able to search for the enterprise keywords values using using owstaxIdTaxKeyword:value.

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