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Is there any workflow that I can create to convert a word document into PDF after the approval workflow is finished.

3 Answers 3

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I have not seen anyone create a workflow capable of converting word files to PDF out of the box, but i have seen third party solutions that enable workflow features like this in SharePoint.

read this link, http://blog.muhimbi.com/2012/02/convert-document-types-using-pdf.html

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  • Thanks for the reference Eli. If anyone has any questions then drop our support desk a line at [email protected] or leave a comment here. Commented Mar 3, 2013 at 13:23
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There is a custom action for workflows capable of that using Word Automation Service.

http://sp2010wordautomation.codeplex.com/

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You could try Kaboodle Renditions at http://www.kaboodlekonnect.com/renditions. The Converter module can be configured to create a PDF (or other format such as XPS, TIFF, ePub etc.) automatically when a major version of a Word document is published.

So if the final step in your approval workflow publishes a major version then the conversion just happens. The beauty is that the PDF can be saved anywhere i.e. it can be in the same web or site collection but it could equally be a in a library in a remote SharePoint farm or even SharePoint online. And you can send metadata as well.

I should add that I work for Kaboodle Software, but don't let that put you off.

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  • I have the same req. Pity we couldn't automate this in say a 2013 workflow via an activity. Commented Dec 12, 2014 at 10:03
  • I would bother with the native WAS service or wrapping the RESTful service around it - the quality isn't good enough according to the client I am working for. Commented Jan 19, 2015 at 14:02

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