SharePoint Approval Workflow customizing email notifications

Question

I am working in Sharepoint Designer on an approval workflow. I am customizing the emails that are sent to the initiator and the approver. How do I rebuild that link, so the approver can click the link right in the email and be routed to the infopath form the initiator filled out? And how do I change name of the link (it currently says (no title))? Thanks for the help!

Answer 1

This is the method I use - hope it helps:

http://punaro.com/2012/01/derek/modifying-a-sharepoint-2010-workflow-email/

Click edit workflow > approval > Under “Customization” click Change the behavior of a single task > Under the “When a Task is Pending” section, find the line that says “then Email task notification to Current Task:Assigned To” and click the underlined link.

The Define E-Mail Message window opens. Insert the highlighted text, select the text you wish to make a link, then click the Edit Hyperlink button.

Answer 2

What I usually do is get the address of the form directly (yes, InfoPath forms work for this too), copy that, and insert it as a hyperlink into the e-mail formatter. For your second question, I would just imagine that you insert a hyperlink and set the description as the word you want with the address of the form, the same way as much of SharePoint handles hyperlinks.