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I have a Document Library with the following Settings: -

Require content approval for submitted items= Yes Require documents to be checked out before they can be edited=No

I have a SPD approval workflow acting on a document library. Everything works but I am now required that the user is forced to check-out the document.

I now set the document library to :

Require content approval for submitted items= Yes Require documents to be checked out before they can be edited=Yes

The workflow fails due to requiring the document to be checked-out. So I add the following actions within the workflow

'Checkout item in current item' and 'Set Content Approval status to Approved' Actions in the workflow

Now workflow checks out document, but a different error occurs. workflow history shows :User Id System Account, Event type - Error

The workflow could not update the item, possibly because one or more columns for the item require a different type of information.

I've looked for soltions but cant find any answers. Any help appreciated, using 2010 with latest CU.

I've added actions to 'When a Task Completes'

enter image description here

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  • i have same issue and looking for answer and/or work around – user14390 Jan 24 '13 at 19:13
  • Did you manage to do it finally? what were the steps? Or did you hit Catch-22? – samarjit samanta May 27 '14 at 7:58
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If by "add Checkout" you mean that you added a new Outcome than you should know that is not a acceptable value for the Content Approval status which only accepts Approved, Rejected, or Pending.

Check-Out is an automatic state, but is unrelated to Approval of content.

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  • I've updated my Original question to be more accurate. I dont maen a new Outcome. Any ieas ? – Orange Juice Jones Jan 14 '13 at 8:41
  • I suspect that the action "Set Content Approval" status already checks-in the document for you. – Marius Constantinescu - MVP Jan 14 '13 at 13:05
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This is something I've been working on for several hours and finally got it.

The only way that I have found is to go into your settings for the folder, go to "versioning setting," and where it says "Require content approval for submitted items" select "no."

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To do this you need to put the "change content approval status" step to AFTER the check-in, not while it's checked out.

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