I have createad 2 custom lists, one attaches an ID number to each new item, the other picks up this ID number and allows the user to select the ID number they want. what I want to do is create logic in a workflow that will 'grey out' items in the first list once they have been selected, via their ID number, in the second list.

I have done this in SharePoint 2003 but can't seem to work out 2010.

Any help, greatly appreciated.

1 Answer 1



What you can do is create a workflow for the second list [that is the list which is using first list as a lookup field, I am assuming you have a lookup field], in that workflow update the item of first list [the item that is selected] and update the Lookup Item and set Status field as Selected.. [You will be needing a column in first list, as Status]

Now you can create a List View Web Part where using CONDITIONAL FORMATTING you can Grey Out the item, or complete row! Below are some posts for Conditional Formatting:


I hope this helps...

  • thanks for the response. What I mean by 'grey out' is that once the item has been selected once, the workflow will stop it from showing up in the modfied views I have of the list but will still show up in the 'all items' part.
    – cindy
    Commented Oct 18, 2012 at 15:44
  • Sorry I still didn't get it.. If you want the selected items not to show up in modified views, you can filter them on Status field I mentioned above! and in All Items you will not be applying any filter which will bring all the items..? Commented Oct 18, 2012 at 16:09

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