Is there anyway to send out an alert when a document passes content approval. Ie a group of users should get emailed when any documents in a particular document library go from pending to approved status?

I see options to send out an alert when a document is add, modified, deleted, but not approved.

I tried to set this up as an approval workflow, but that didn't quite work out right. Any help would be appreciated.

1 Answer 1


Looks like you're on the right track.

You can create a document approval workflow or edit the out of the box workflows via sharepoint designer (Make sure to copy the document approval workflow and start with the new copy). Add a step to the completion box to send an email if the status is approved.

Check this link for more info on editing out of the box workflows.

Make sure, to save, publish, and associate the workflow after creation.

Let me know if that helps.

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